all the sections where it syas o more than 400 words, you can finish those sections between 320-350 words.
BSB51415 Diploma in Project Management BSBMKG514 Manage project cost Task 2 Questioning Assessment Candidate Instructions You will complete questions for purposes of formal assessment as per the questions outlined in the questioning record below, and any additional probing or clarification questions required by the assessor. The Knowledge Activity is designed to confirm your competency for all the required knowledge in the unit of competency. Task Details There is no restriction on the length of the question responses, or time restriction in completing the assessment. It is anticipated that the assessment will take approximately 6 hours to complete. The assessment may be re-attempted on two further occasions (maximum three attempts in total). All assessments must be resubmitted 3 days within receiving your unsatisfactory grade. You must clearly indicate “Re-submission” on your resubmitted work. You must complete all questions unassisted by the assessor or other personnel but may refer to reference material as may be needed. All questions must be answered satisfactorily for the assessment to be completed satisfactorily. For any assessment conducted that is incomplete, or without satisfactory performance, the assessment will need to be completed again after further training support. This may be simply to focus on question areas not achieved in the prior assessment. Evidence to be collected Answer the activity in as much detail as possible, considering your organizational requirements. In undertaking this assessment task, you as the candidate are providing consent for your work to be reviewed for the purposes of formal assessment in the unit(s) of competency. If you have concern regarding this permission, please discuss this with your assessor prior to undertaking the task. Objective To provide you with an opportunity to show you have the required knowledge for this unit. Candidate Declaration Candidate name: Trainer’s name: Date: Assessment declaration: I declare that no part of this assessment has been copied from another person’s work, except where clearly noted on documents or work submitted. I declare that no part of this assessment has been written for me by another person. I understand that plagiarism is a serious offence that may lead to disciplinary action. Candidate signature: Your trainer and assessor will be grading your work and provide you with constructive feedback on the Learning Management system. Task 2 – Performance and Skills Assessment General instructions You need to complete this task based on IndoAust Jaya Case Study and corresponding Project Brief. Part A – Resource requirements and costs Outline the resources required for a phase of your project and the relevant costs using the Project resource requirement and cost sheet given below to guide you. Activity Amount of resources required Cost WBS code Description Direct costs Indirect costs Assumptions Item Cost Item Cost Total Refer to Section 8 of the Project Brief and the IAJ Salary Structure found in Canvas under ‘Additional Resources’ to help you find the information required. This section should be no more than 200 words. Part B – Budget Based on the resource requirements and costs, prepare a budget for a phase of a project. You must create your budget electronically and submit it as an electronic file. You may use any project management software that you have available. If you do not have access to project management software, do an internet search for Excel templates and choose one that suits your project. Refer to Sections 5 and 8 of the Project Brief to help you find the information required. Your budget should include both fixed and variable costs. Remember to consider overheads and to include a contingency allowance. This section should be no more than 400 words. Part C – Cost Management Plan Document a Cost Management Plan for your project phase. The Plan should include an explanation of: · the cost baselines · monitoring methods · reporting methods and frequency · responsibilities · change review and approval processes. Refer to Section 6 in the Project Brief to help you identify accountabilities. You will also need to refer to the budget you have developed and standard workplace practices. This section should be no more than 400 words. Part D – Stakeholder consultation You are required to show evidence of consulting with a stakeholder to discuss your budget and cost management plan. In your consultation, you must: · explain key aspects of your budget and financial plan · ask for suggestions. Additional information for using the Case Study Refer to the Case Study to complete this assessment. You will conduct your consultation with Gary Jazgar, IAJ’s IT Manager. Gary has the following responsibilities at IAJ: · supporting IAJ staff · planning and coordinating infrastructure · performing website maintenance · testing and planning for disaster recovery · adhering to the strategic plan for keeping hardware and software up to date · monitoring and maintaining computer hardware operating systems and applications · troubleshooting system and network problems and diagnosing and solving hardware/software faults · providing procedural documentation to users · evaluating and running projects as required by IAJ senior management · ensuring security of the network. To show evidence of your consultation with Gary, you must complete the following: a) Prepare an email that you will send to Gary. The purpose of your email is as follows: · Provide a summary of the key aspects of your budget and financial plan in the email. · Refer to the full budget and cost management plan which will be attached to the email for his review · Ask for his consideration and any suggestions · Arrange a meeting to discuss further and gain agreement Use the following email template. (200 words) To: Cc: Subject: b) List 3 questions that you will ask Gary during the meeting to discover his views and any concerns. c) Describe the communication style that you will use during the meeting. Refer to the language you will use, your body language, tonality and how you will respond to comments, questions and concerns. Part E – Calculations Calculate the schedule variance and cost variance for a project that is in progress. Refer to Section 8 of the Project Brief to identify the anticipated project costs. Assume that the project is at the half-way point (six months in). You should note the following information: · Although 50 percent of the project time has lapsed, only 40 percent of the work has been completed so far · $272,416.50 has been spent from the project budget. Based on the results of your calculation, explain the impact that this have on your project. Explain how the results impact your project. This section should be no more than 200 words. Part F – Budget report Prepare a budget report for a project that is in progress. Refer to Section 8 of the Project Brief to identify the anticipated project costs for the budget areas. Assume that the project is at the half-way point (six months in). You should note the following amounts have been spent to-date: Item $ Cloud 7,600 Customisations 62,000 Training 5,000 On Premise Costs 3,000 Selection Processes 7,000 Additional Software 2,000 Hardware and Peripherals 74,000 Project Team 85,000 Support Costs 4,816.50 Annual Maintenance and Service Charges 22,000 Use the below given Budget report template to prepare your report. This section should be no more than 200 words. Date of report: Budget Area Amount budgeted for life of project Expenditure to-date Variance $ Variance % Totals Part G – Lessons learned As part of the project close activities, complete a Lessons Learned Report reviewing the budget management processes for a project. Your report should take into consideration all the assessment activities that you have already completed. Use the given below Lessons Learned Report to document your review. This section should be approximately 400 words. Lessons Learned Report Project name Date Knowledge area Lesson learned that worked What worked well recommendation Lesson learned that didn’t work What didn’t work well recommendation Budget Management 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. End of Assessment. Congratulations, you have completed this assessment task. Please ensure all questions are answered and upload the following: · This completed workbook Business College at International House RTO Code: 91109 CRICOS 02623G Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000
[email protected]| www.ihBC.edu.au Additional resources/BSBPMG514 - Task 2 Project Cost Estimate -Template.xls Estimator EstimatorProject Cost Estimation Date Project NameProject Number Clent NameStart Date Project ManagerEnd Date RemarksTotal #Deliverables ProjectEstimated HoursDevelopersAnalystsOthersTotal CostStatus PhaseReq.Avg. CostReq.Avg. CostCost 1Phase 1123$906$90$90$900 1.1Phase 1.151$301$30$30$330 1.2Phase 1.251$300$30$30$180 1.3Phase 1.321$305$30$30$390 2Phase 22013$906$90$90$4,740 2.1Phase 2.151$301$30$30$330 2.2Phase 2.255$300$30$30$780 2.3Phase 2.3107$305$30$30$3,630 3Phase 267$9018$150$150$1,020 3.1Phase 3.112$303$30$30$180 3.2Phase 3.212$303$30$30$180 3.3Phase 3.321$303$30$30$270 3.4Phase 3.411$304$30$30$180 3.5Phase 3.511$305$30$30$210 Total382330$330$6,660 Estimated Hours38 FTE53 Total Cost$6,660 Project Cost Estimate Template By:www.analysistabs.com www.analysistabs.com Additional resources/BSBPMG514 WBS template (1).docx Work breakdown structure and resource estimation Company name: Project: Business College at International House RTO Code: 91109 CRICOS 02623G Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000
[email protected]| www.ihBC.edu.au Additional resources/Dan King Position Description.docx Job Title: CRM – IT Support Name: Dan King Department/Group: IT Project: CRM Reports to: Project Manager Reportable positions: Nil Job Description Purpose To manage all facets of the CRM application, liaising with Line Managers to ensure that all users are trained to enable them to operate within the approved IAJ policies and procedures. Provide data specifications and reports and act as a key contact between HR, IT and external stakeholders. During the implementation of the CRM, the above-named will work with the CRM project team to: · Configure the Sage CRM software · Provide Sage CRM application administration and support during the project · Transition back to the IT department and take on the role of CRM Administrator