As per attached files and as per australian Construction and Building processes
ASSESSMENT DIRECTION ASSESSMENT TASK 2 SELECT, PROCURE & STORE MATERIALS Refer Also to Topics 8 & 10 As a Guide Assume you will be on holidays and your Supervisor will be responsible for the placement, handling and storing of all the building materials etc for the new project in accordance with your previously prepared Schedules. Direct your Supervisor to follow the Schedule of Ordering and: ▪ Plan the arrival of the materials. ▪ How they are to be checked on arrival for quality and condition. ▪ How they will be handled from the delivery truck to the storage area. ▪ Where they will be stored. ▪ Consider the safe handling and storage of the materials. ▪ Consider all the implications of handling hazardous substances and dangerous goods. ▪ Consider signage and movement of the materials around the site. Set out the directions in words that are easy to understand and in a format that your Supervisor will be able to read and implement your directions without having to constantly come to you to clarify each section. DO NOT just copy the words in the text or copy the example forms provided in the text – use the text words and forms as a guide to design your own. You will be penalised if you just copy the text documents. ALLOCATING & STORING MATERIALS Tendering & Procurement © Compilation by Back to Basics Business Training Pty Ltd – National Training Provider Number 4346 Date of Revision: Code: Course: Module: Topic: June 2018 CIVCA CPC40208 Certificate IV in Building and Construction (Contract Administration) 2 Tendering & Procurement 10 Allocating & Storing Materials Page 1 of 24 PLANNING The quickest way to get off side with your client is to not to plan the job thoroughly. As soon as you set foot on the site there is an air of expectancy. A resignation that there is going to be a mess, and some disruption to the household if the project is a renovation or extension. It is your responsibility to make that time as short as possible. PLANS/SPECIFICATIONS ▪ Be thorough with the detail in your plans and specifications. ▪ Make all the necessary selections prior to commencement. ▪ Agree to all variations prior to commencement of any works. SCHEDULE ▪ Make up a working schedule. ▪ List sequence of events. ▪ Time line. ▪ Projected cash requirements. ▪ Projected income. ORDERS ▪ Order all materials with an expected delivery date. (Mark the date to be confirmed). ▪ Book all of your sub contractors according to your schedule, (Mark the date to be confirmed). ▪ Make up a Call Forward Sheet. RECORDS ▪ Keep your job dairy (day book, site diary) up to date. ▪ Record all wet days, and apply for an extension of time even if you are in front of your schedule. ▪ Record all accidents, not matter how trivial. ▪ Record all site instruction from your client, give them a copy. ▪ Do not do variations without them being in writing and approved. Tendering & Procurement © Compilation by Back to Basics Business Training Pty Ltd – National Training Provider Number 4346 Date of Revision: Code: Course: Module: Topic: June 2018 CIVCA CPC40208 Certificate IV in Building and Construction (Contract Administration) 2 Tendering & Procurement 10 Allocating & Storing Materials Page 2 of 24 RECORDS Photographs: When renovating take photographs of the existing dwelling and gardens prior to commencement. Be particular and photograph faults and irregularities in the existing structure. Whether it is a renovation or new home, do not forget to get photos of the neighbours house, their fences and paths, paying particular attention to irregularities. Take internal shots looking particularly for cracks, and sagging lintels, broken windows. Make a copy of these photos for the neighbours/client. Take photos during construction and at completion. These will serve not only as a record for you and your brag book, but a set given to your clients on completion is usually very well received. OR if there is a dispute. Written Records - Make written notes of all irregularities and faults you see PRIOR to commencement, give a copy to your client. Record any damage to the footpaths, road and nature strip. Advise council and your client. Start your job file, job diary and job records VALUABLES AND BREAKABLES If the project is a renovation or extension: External - Identify with your client their valuables outside and if there is any danger of damage, have them shifted to a safe place. Internal The same applies to the internal of a home. Be aware of pictures, photos, mirrors and ‘nick-knacks’ on walls and display shelves. Suggest that valuables, that may break, would be safe if they are packed up and stored in a safe place. Protection Carpet may be better being taken up and stored while renovations are being done, and re-laid on completion, thus avoiding the risk of damage. Have an ample amount of clean drop sheets or cover sheets to protect floors and furniture. Tendering & Procurement © Compilation by Back to Basics Business Training Pty Ltd – National Training Provider Number 4346 Date of Revision: Code: Course: Module: Topic: June 2018 CIVCA CPC40208 Certificate IV in Building and Construction (Contract Administration) 2 Tendering & Procurement 10 Allocating & Storing Materials Page 3 of 24 A GOOD SITE IS A CLEAN SITE A CLEAN SITE IS A SAFE SITE At your first meeting with your client you will need to assess the site. ACCESS Is there easy access for your materials. Access for plant – For Example: Backhoe, Bobcat, etc. The state of the driveway, footpaths. Access for premix concrete vehicles. STORAGE Storage areas for bricks and timer. Dry storage for cement etc., timber store area. WASTE Area for waste product. Area for clean up (mortar, concrete, paint, plaster). SITE FACILITIES Toilet facilities, power, water, tool store. Parking arrangements for your sub contractors. HOURS Establish your working hours. Define any special dates, forthcoming events etc. GENERAL Make a list of special plants, not to be disturbed, touched or damaged. Include the plants to be relocated and by whom. If there is any kind of pool, arrange for it to be covered. KEEP IT CLEAN Sweep up at the end of the day. Remove any rubbish. Stack materials, tools etc away – attend immediately to any trip hazards. DO NOT leave food, empty drink cans around the site during the day and at the end of the day. Tendering & Procurement © Compilation by Back to Basics Business Training Pty Ltd – National Training Provider Number 4346 Date of Revision: Code: Course: Module: Topic: June 2018 CIVCA CPC40208 Certificate IV in Building and Construction (Contract Administration) 2 Tendering & Procurement 10 Allocating & Storing Materials Page 4 of 24 STORAGE ON SITE Source: The Australian Institute of Building - Technical Practice Note No. 8 INTRODUCTION What is storage? Storage is the effectively planned use of space by goods or materials. On a building site when materials are delivered, every time you have to move them before they are used in construction the process costs you both time and money. Some sites demand more attention to planning than others particularly when locating the site amenities and allocating space for plant or machinery and dor onsite parking. Delivery of materials can be critical in maintaining access to site and meeting the authorities requirements of low impact to traffic conditions, particularly as building sites have more demand on the maximum use of space. THE NEED The principal factors related to the need for storage are: (a) Economic buying of materials (b) Changes in production programs (c) Late deliveries by suppliers (d) Economic production outputs (e) Shortages of particular materials (f) Limited period of availability of some materials (g) Variations These factors are subject to variables often outside the control of the contractor, although some allowance can be made based on experience. Therefore, the allocation of space and other resources to storage should incorporate as much flexibility as possible for alternative utilisation and adaptability. Tendering & Procurement © Compilation by Back to Basics Business Training Pty Ltd – National Training Provider Number 4346 Date of Revision: Code: Course: Module: Topic: June 2018 CIVCA CPC40208 Certificate IV in Building and Construction (Contract Administration) 2 Tendering & Procurement 10 Allocating & Storing Materials Page 5 of 24 This means, for example, reserving an area of the stores or compound for the awkward load of unexpected delivery; allowing for two means of access to the storage area instead of one; arranging storage areas to avoid complete dependence on one item of mechanical plant; using easily moved or mobile temporary covers for protection of materials in stacks; and using sectional interlocking metal racking rather than traditional steel scaffolding. COSTS The total cost of storage, if considered in isolation, may appear excessive, as it could be in the order of 20 to 30 per cent of the value of the stock held per year. However, against this may be set the estimated savings which arise by having provided for the circumstances (a) to (g) listed above. Elements of total cost include the following: (a) Cost of enclosed storage compound, protective coverings, depreciation, maintenance, transport, erection, dismantling, rates taxes, insurance, heating and lighting. (b) Cost of salaries and wages for personnel directly and indirectly concerned. (c) Cost of mechanical and other equipment (d) Costs arising from deterioration, wastage, theft vandalism or their prevention. To avoid unnecessarily high costs of storage, there must be close co-operation and co-ordination between planning, purchasing and production staff. For instance, when deciding the economic quantity, size and weight of loads delivered to site, the purchasing department may wish to place an order based on the