Project Brief Template Project Statement The project is to replace the fifteen old Dell Vostro 220 computers with fifteen brand new computers that are able to achieve what Piketon College needs them...

Been assigned to undertake a project of organising the Annual General Meeting for 100 people to attend. The attached documents below are the assessment criteria that I need to meet and also attachment of project brief template and an example of project plan as a resource.


Project Brief Template Project Statement The project is to replace the fifteen old Dell Vostro 220 computers with fifteen brand new computers that are able to achieve what Piketon College needs them to do. The computers also need to fit onto small desks, so it is preferred to find smaller computers if possible. A new training server will also need to be implemented; for Group Policy, user authentication, shared folder access and anything that might be implemented later down the line. Project Goals The project goals are to make the installation a quickly and efficiently as possible with the least disruption. This can be achieved by preparing all computers before hand at an offsite location and then when everything is ready, it can be install over a 2 - 3 day period. Objective of the Agreement The key objectives of the agreement are to; · Provide the client with fifteen new computers that replace fifteen Dell Vostro 220 PC’s. · To stay within the $25,000 budget. · Keep in mind space constraints. · Minimal disruption for the school. Administration Piketon College will remain updated on the progress of this project every day by means of a phone call or email which is up to the client. In the event that the client wished to have an update early, they will need to send an email to the project lead and they will provide an update with what information they have. If a meeting is required by either parties, they can either be organised by phone call or by email to work out a time, a place, where and when. Timeline The timeline for this project is locked in at three months. A three month plan will be made (project plan) to make sure the project is either done on time or beforehand. The timeline will start from the project start date once the contract has been signed. Approved by: Date: 1 PAGE LETTERHEAD TEMPLATE SAME COMPANY LOGO Page14 TEMPLATE Project Plan Version 1 Table of Contents Document History2 Document Approval3 Template Guide4 1. Executive Summary5 2. Project Definition5 2.1 Vision5 2.2 Objectives5 2.3 Scope6 2.4 Deliverables6 3. Project Organisation7 3.1 Stakeholders7 3.2 Roles7 3.3 Responsibilities8 3.4 Structure10 4. Project Plan11 4.1 Approach11 4.2 Overall Plan11 4.3 Resource Plan12 4.4 Financial Plan13 5. Project Considerations13 5.1 Risks13 5.4 Constraints14 Document History Version: Revised By: Issue Date: Document Approval Role: Name: Signature: Date: Project Sponsor Project Manager: Project Team Member Representative Template Guide What is a Project PLan? A Project Charter is a document which outlines the purpose of the project, the way the project will be structured and how it will be successfully implemented. It describes the project: · Vision, objectives, scope and deliverables (i.e. what we have to achieve) · Stakeholders, roles and responsibilities (i.e. who will take part in it) · Resource, financial and quality plans (i.e. how it will be undertaken). © The Project Charter may also be referred to as a “Terms of Reference (TOR)” or “Project Definition Report (PDR)”. When do I use a Project Plan? The Project Charter is usually presented by Senior Management within the business to an identified Business Sponsor. It is completed after the Business Case and Feasibility Study have been approved but before the Project Team is formally appointed. Furthermore: · The Project Charter defines the boundaries for the project. It describes in detail the scope of the project, within which all deliverables must be produced. Activities should be undertaken outside the defined scope of the project only if a valid ‘change request form’ has been approved by the Project Sponsor · The next stage following approval of the Project Charter is the formal appointment of the project team. © How to use this template This document provides a guide on the topics usually included in a Project Charter. Sections may be added, removed or redefined at your leisure to meet your particular business circumstance. Example tables, diagrams and charts have been added (where suitable) to provide further guidance on how to complete each relevant section. 1. Project Definition This section describes what the project sets out to achieve. It outlines the vision for the project, the key objectives to be met, the scope of work to be undertaken and the deliverables to be produced. 1.1 Vision Describe the overall vision of the project. The vision statement should be short, concise and achievable. Examples of vision statements include: · To deliver a robust, scalable financial management system to the business · To procure new work premises with adequate capacity and functional surrounds · To successfully introduce new customer service processes to the marketplace. © 1.2 Objectives List the key objectives of the project. Objectives are statements which describe in more detail what it is that the project is going to achieve. All objectives listed should be Specific, Measurable, Achievable, Realistic and Time-bound (SMART). E.G. Business Objectives List the business-specific objectives to be achieved. For example: · To deliver new accounts payable and receivable and payroll processes, thereby reducing financial processing timescales by at least 30% · To build brand new work premises with 50% more space, 30 more cark parks and 20% fewer operational costs than the existing premises · To provide a new customer complaints service to enable customers to issue complaints on-line and receive a direct response from the company within 24hrs. © 1.3 Scope Define the scope of the project in terms of the business: · Processes which will change · Organisational areas which will be affected · Locations which will be impacted on · Data which will be altered · Applications which will be installed and/or altered · Technologies which will be deployed and/or decommissioned© Where relevant, identify the related business areas which will not be affected as a result of this project. 1.4 Deliverables Highlight the key project deliverables in the following table (includes examples): Item Components© Description New financial system · Accounts payable module · Accounts receivable module · Payroll module · A new system module which enables staff to quickly enter accounts payable transactions · A new system module which enables staff to quickly enter accounts receivable transactions · A new system module which enables staff to quickly enter payroll information 2. Project Organization 2.1 Stakeholders List the key stakeholders for this project. A ‘stakeholder’ is simply a person or entity outside of the project who has a key interest in the project. For instance, a company financial controller will have an interest in the cost implications of the project, a CEO will have an interest in whether the project is conducted in accordance with the vision of the company. Examples of stakeholders include: · Company Executives · Legislative bodies · Regulatory bodies. Complete the following table (includes examples): Stakeholder© Interested in CEO Alignment with company vision and strategy Financial Controller Alignment with company budget Health and Safety Office Alignment with health and safety standards Government body Compliance with legislation Industry body Compliance with codes of practice 2.2 Roles Identify the roles required to undertake the project. Examples of typical roles include project: · Sponsor · Review Group · Manager · Team Member For each role identified, list the resource likely to fill each role and his/her assignment details by completing the following table: Role Organisation© Resource Name Assignment Status Assignment Date Role Organisation Person Unassigned / Assigned xx/yy/zz 2.3 Responsibilities List the generic responsibilities for each role identified. A full list of the responsibilities, performance criteria and skills required should be documented within a separate Job Description for each project role. Project Sponsor The Project Sponsor is the principal ‘owner’ of the project. Key responsibilities include: · Defining the vision and high level objectives for the project · Approving the requirements, timetable, resources and budget · Authorising the provision of funds / resources (internal or external) · Approving the project plan and quality plan · Ensuring that major business risks are identified and managed · Approving any major changes in scope · Receiving Project Review Group minutes and taking action accordingly · Resolving issues escalated by the Project Manager / Project Review Group · Ensuring business / operational support arrangements are put in place · Ensuring the participation of a business resource (if required) Providing final acceptance of the solution upon project completion. © Project Review Group The Project Review Group may include both business and 3rd party representatives and is put in place to ensure that the project is progressing according to plan. Key responsibilities include: · Assisting the Project Sponsor with the definition of the project vision and objectives · Undertaking Quality Reviews prior to the completion of each project milestone · Ensuring that all business risks are identified and managed accordingly · Ensuring conformance to the standards and processes identified in the Quality Plan · Ensuring that all appropriate client/vendor contractual documentation is in place prior to the initiation of the project. © Project Manager The Project Manager ensures that the daily activities undertaken on the project are in accordance with the approved project plans. The Project Manager is responsible for ensuring that the project produces the required deliverables on time, within budgeted cost and at the level of quality outlined within the Quality Plan. Key responsibilities include: · Documenting the detailed Project Plan and Quality Plan · Ensuring that all required resources are assigned to the project and clearly tasked · Managing assigned resources according to the defined scope of the project · Implementing the following project processes: time / cost / quality / change / risk / issue / procurement / communication / acceptance management · Monitoring and reporting on project performance (re: schedule, cost, quality and risk) · Ensuring compliance with the processes and standards outlined in the Quality Plan · Reporting and escalating project risks and issues · Managing project interdependencies · Making adjustments to the detailed plan as necessary to provide a complete picture of the progress of the project at any time. Project Team Member A Project Team member undertakes all tasks necessary to design, build and implement the final solution. Key responsibilities include: · Undertaking all tasks allocated by the Project Manager (as per the Project Plan) · Reporting progress of the execution of tasks to the Project Manager on a frequent basis · Maintaining all documentation relating to the execution of allocated tasks · Escalating risks and issues to be resolved by the Project Manager. © 2.4 Structure Depict the reporting lines between each of the key roles described above within a Project Organisation Chart. An example follows: 3. Project Plan 3.1 Plan Provide a summarized plan outlining the sequence of each of the phases listed above. 4. Financial Plan Summarize the project budget approved (within the Business Case) as follows: Category Cost© Value
Jan 31, 2022
SOLUTION.PDF

Get Answer To This Question

Related Questions & Answers

More Questions »

Submit New Assignment

Copy and Paste Your Assignment Here