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BSBPMG522: Assessment 2 What you have to do You have been asked to manage a project. Your initial task is to scope the project for the project’s sponsor. As you are aware the scoping phase of managing a project is important in effectively, efficiently and successfully completing projects on time, at high quality and within budget. This task requires you to prepare a scoping document together with a detailed scoping report for the project sponsor. You can use a project that you have done or one that you plan to do. If you have never done a project before consider the following suggestions: 1. Organising a fund raising event for a charity at work. 2. Moving an office to another building. 3. Purchasing new office equipment. 4. Organising an interstate business trip. 5. Updating your organisation’s website. . Task Project Scoping Report Your project should be based on an actual project or simulated project that is very close to a workplace situation. If you are unsure of what project to choose please contact your teacher at OTEN. You may find it helpful to review information from your learning resource and the suggested readings to complete this exercise. Once you have chosen your project, and using the template provided, you need to: A. Prepare a scoping document for the project – using the template provided on the following page. B. Prepare a detailed scoping report for the sponsor. The report should include a clear introduction, body and conclusion. Topics to be included in the scoping report are: 1. Introduction – introduce your organisation, its missions, goals, core operatives. Introduce your project and how it relates to the previously mentioned missions, goals and core operations. 2. Body: i.Definition of the scope of the project – be specific, remembering this tells all stakeholders exactly what needs to be done. ii.Identification of the stakeholders in the project detailing the area and extent of their involvement. iii.Identification and explanation of the issues/limits/constraints for the project. iv.Identification and explanation of the assumptions of the project. v. Identify all risks associated with the project and explain how these are to be managed. vi.Specification of initial timelines. vii.Representation of task allocations. viii.Explanation of the relationship of the project to other projects within the organisation. ix.Estimation and explanation of costs, resources requirements, quality assurance and other relevant factors. x. The impact of relevant legislation (this could include environmental, WHS, code of conduct issues) on the project. xi.Methods by which the degree of success of the project will be measured. C.A C.B A. B. C. Conclusions and recommendations. Template Project Scope Project Information (Please complete all) Project Sponsor Project Name Sponsoring Department/Client Project Leader Scope the project Description of the project Identify the strategic objectives at which relate to this project Identify the main target audience What are the intended outcomes/deliverables of the project? What are the particular aspects of the project? Other comments Proposed project timeline Dates/Time Notes Project lifespan: include dates or total time required for completion Phase 1: Scoping and feasibility Phase 2: Planning Phase 3: Implementation Phase 4: Evaluation Proposed budget Detail proposed budget or financial constraints for the project. Item 1$ 0 Item 2$ 0 Item 3 $ 0 Item 4$ 0 Item 5 $ 0 Total of proposed budget $ 0 Scope signoff This scope has been approved by: Project Sponsor Department: Date_____/_____/_____ Checklist I have: Completed the scoping document using the template Completed the scoping report Included my name, student number, unit number, assessment number Reviewed and spell checked my document Saved a copy on my own computer. Assignment 1, LA number LA0, Unit code BSBHRM501, Edition number 1 1 © New South Wales Technical and Further Education Commission, 2015 (TAFE NSW – WSI), Archive version 1, May 2015 2LA019814 Assessment 2 BSBPMG522 Ed 1 © New South Wales Technical and Further Education Commission, 2015 (TAFE NSW – WSI), Archive version 1, July 2015 LA019814 Assessment 2 BSBPMG522 Ed 1 1 © New South Wales Technical and Further Education Commission, 2015 (TAFE NSW – WSI), Archive version 1, July 2015