Case Study

Go Go Travel is designing a new travel package for a large Japanese travel wholesaler with an aim to commence in 12 months time. The company is Nakatomi Holdings and the contact is the President of Sales Mr Yoshinobu Takagi. He is based in Toyoko and has been with the company for 40 years. Due to Covid 19 there is no travel between Australia and Japan. The company has 700 travel agencies in Japan and has been a valuable source of data on the types of people that buy these tours. The three objectives for this project are:

· Increase distribution in Japan. At least 50% of Nakatomi agents selling our tours within the first 12 months. All marketing material approved and ready for distribution by launch date. Project updates every two weeks to Nakatomi Holdings.

· Increase company profitability. Tours sales to increase by 40%, company profitability to increase by 15% after 12 months. Website completed by launch date with payment system in place and allowing agents to log in to access tour details and make bookings. Costs to be restrained as per budget and pricing not to be below minimum approved sale price. Minimum 100 package tours with minimum 20 people per tour to be sold in first 12 months.

· Develop new Designer tour packages. Minimum 5-star accommodation and use jet aircraft only. Day tours to be exclusive to Go Go Travel with emphasis on indigenous tourism. Include all meals onsite.

You are the Assistant Manager and have been tasked by the Operations Manager with putting together a team to develop the new travel package. The members are:

· John, an expert in hotel accommodation and airlines and has been with the company 5 years. He is responsible for all hotel and flight bookings.

· Margaret, an expert in finance and has been with the company for 2 years. She is responsible for developing a budget for the cost of the tours and the final sale price of the tours and payments

· Miho, a day tours expert that lived in Japan for many years and speaks fluent Japanese, and has been with the company 18 months. She will be responsible for communication to Nakatomi Holdings and developing day to day activities of the tours

· Gupta, an IT expert originally from India and been with the company 3 years is responsible for updating the website, developing booking software

· Edward, a former sales manager with Go Go Travel for 7 years. He left 2 years ago to work elsewhere and has come back to Go Go Travel 6 months ago. He is responsible for the implementing the marketing plan, digital media for Nakatomi Holdings and its agents.

A copy of the organisational chart is available here:Organisation Chart - Go Go Travel

Download Organisation Chart - Go Go Travel

In the past few seeks there has been increasing disagreement and conflict between John and Edward. John has been wanting to have the project run his way as he has been with the company the longest. Edward also wants the project run his way as his background is sales and he has worked for the company for some time previously. No marketing material has been approved yet and is behind schedule. No airline or accommodation agreements have been drafted. The remaining staff members have been reluctant to speak up and have not been completing all their work on time as they are concerned, they will be offside with either John or Edward no matter what they do. Margaret has said to you that she is finding it difficult to confirm a budget as there is no agreement in the team on the makeup of the tours and it changes week to week. Gupta is behind schedule with the website as he does not know how build the marketing pages without the marketing plan. Miho has stated to you she cannot book day tours as she does not know how long each tour will last and what airline and hotel they are using. Your contacts at the airlines and large hotel chains have emailed you that they are having to amend their quotes to try to obtain our business every week and this is costing them in staff time. The Japanese company has written to you expressing concern at the lack of progress and the reports seem to contain little information of value. The management of Go Go Travel is concerned now and seeking your answers and plans to fix these issues.

Task 5: Team performance Plan and Stakeholder Communication

Part A:

For this par of the task, you are required to complete the Team Performance Plan and the Stakeholder Communication Plan using the template provided.

Download the template here:Team Performance Plan & Stakeholder Communications

Part B:

Jane is a senior member of a credit control team for Go Go Travel. Jane has recently been assigned the task of providing regular feedback to a group of three creditors. The feedback must be comprehensive of the team's efforts and progress, and Jane needs to be prepared for difficult questions from the creditors.

The creditors are located in various territories and work within different organisations themselves. The creditors desire personal and regular feedback sessions regarding projects and will also wish to have a way of contacting Jane as and when they need. Jane must identify an appropriate method of communication that suits the stakeholders whilst being logistically possible.

Using this scenario above, suggest appropriate communication channels for Jane to keep in contact with the creditors. Use the following template:Task 5 Part B Template