Constructing a Coherent and Readable Memo
Understanding the functions of interoffice memos is crucial when choosing the best communication channel in the workplace. Being able to analyze the audience and purpose of a scenario is an important skill to help justify the necessity and effectiveness of a memo.
Download this memo in which a university president addresses the employees at the university:
Sample memo (.docx)
After reading the memo, carefully answer the following questions:
Based on what we have read on audience and purpose in this module, describe your thoughts on the memo content and format.
Did the writer choose the best delivery channel for this message?
Are there any places you believe the writer could be clearer?
Prepare your response in a 2-to-4-page paper using APA format and at least two sources plus your textbook.
To: All Employees
y Ogawa, President, University of State
uary 14, 2019
Subject: Future Expenditure Guidelines
After careful deliberation, I have determined it is necessary to begin the initial steps of a financial stewardship program that ca
ies UState through what appears to be a two-year cycle of a severe state shortfall in revenue and subsequent necessary legislative budget reductions.
uary 9, 2019, the following actions are being implemented for the General Fund, Auxiliary Fund, and Capital Fund in order to address the projected reductions in our state aid for the remainder of this year 2018–19 and next year 2019–20.
1. Only purchases needed to operate the university should be made so that we can begin saving to reduce the impact of XXXXXXXXXXbudget reductions.
2. Requests for out-of-state travel will require approval from the Executive Committee to ensure that only necessary institutional travel occurs.
3. Purchases, including in-state travel and budget transfers, will require the appropriate vice president’s approval.
Please understand that we are taking these prudent steps to create savings that will allow UState to reduce the impact of projected cuts in expected 2019–20 legislative reductions. Thank you for your cooperation, and please direct any questions to my office.