Discussion Question Lesson 6

‘X-Y Theory’ Questionnaire

This discussion question is the X-Y Theory questionnaire.

Take the test and explain your results and discuss it amount your peers.

The interpretation of the questionnaire is attached.

In 2-3 paragraphs, respond to the following.

The initial post should be substantive and be supported by course concepts and posted by Wednesday.

Respond to your peers with meaningful responses by Sunday.

Score the statements (5 = always, 4 = mostly, 3 = often, 2 = occasionally, 1 = rarely, 0 = never)

To indicate whether the situation and management style is ‘X’ or ‘Y’:

1. My boss asks me politely to do things, gives me reasons why, and invites my suggestions.
2. I am encouraged to learn skills outside of my immediate area of responsibility.
3. I am left to work without interference from my boss, but help is available if I want it.
4. I am given credit and praise when I do good work or put in the extra effort.
5. People leaving the company are given an 'exit interview' to hear their views on the organization.
6. I am incentivized to work hard and well.
7. If I want extra responsibility my boss will find a way to give it to me.
8. If I want extra training my boss will help me find how to get it or will arrange it.
9. I call my boss and my boss's boss by their first names.
10. My boss is available for me to discuss my concerns or worries or suggestions.
11. I know what the company's aims and targets are.
12. I am told how the company is performing on a regular basis.
13. I am given an opportunity to solve problems connected with my work.
14. My boss tells me what is happening in the organization.
15. I have regular meetings with my boss to discuss how I can improve and develop.

Total score
60-75 = strong Y-theory management (effective short and long term)
45-59 = generally Y-theory management
16-44 = generally X-theory management
0 -15 = strongly X-theory management (autocratic, may be effective short-term, poor long-term)

To indicate whether the person prefers being managed by ‘X’ or ‘Y’ style:

1. I like to be involved and consulted by my boss about how I can best do my job.
2. I want to learn skills outside of my immediate area of responsibility.
3. I like to work without interference from my boss but be able to ask for help if I need it.
4. I work best and most productively without pressure from my boss or the threat of losing my job.
5. When I leave the company I would like an ‘exit interview’ to give my views on the organization.
6. I like to be incentivized and praised for working hard and well.
7. I want to increase my responsibility.
8. I want to be trained to do new things.
9. I prefer to be friendly with my boss and the management.
10. I want to be able to discuss my concerns, worries, or suggestions with my boss or another manager.
11. I like to know what the company's aims and targets are.
12. I like to be told how the company is performing on a regular basis.
13. I like to be given opportunities to solve problems connected with my work.
14. I like to be told by my boss what is happening in the organization.
15. I like to have regular meetings with my boss to discuss how I can improve and develop.

Total score
60-75 = strongly prefers Y-theory management
45-59 = generally prefers Y-theory management
16-44 = generally prefers X-theory management
0 -15 = strongly prefers X-theory management

Most people prefer ‘Y-theory’ management. These people are generally uncomfortable in ‘X-theory’ situations and are unlikely to beproductive, especially long-term, and are likely to seek alternative situations. This quick test provides a broad indication as to managementstyle and individual preference, using the ‘X-Y Theory’ definitions. This assessment tool was developed by alan Chapman and you may use it personally or within your organization provided copyright and www.businessballs.com is acknowledged. Not to be sold or published. The user accepts sole risk; alan Chapman assumes no liability.

Theory X-Y Leadership

“Are You Theory X or a Theory Y Leader?”

Want to be a more effective leader? Understanding and properly applying the Theory X/Y leadership model will help.

ByWes Friesen(Links to an external site.)

“The theory X and Y leadership model was developed 50 years ago and has been validated by modern research. The model was proposed by social psychologist Douglas McGregor in his classic book "The Human Side of Enterprise." McGregor's model suggests that there are two fundamental approaches to managing people:

• Many managers tend towards Theory X, and generally get poor results — especially over the longer term.


• Enlightened managers mostly use Theory Y, which produces better performance and results, and allows people to grow and develop.

Let's look at these two competing leadership philosophies:

Theory X

This is the authoritative and traditional style of management. Theory X managers assume that people are lazy, don't want to work and it is the job of the manager to force or coerce them to work. People are viewed as a "cost" that must be monitored and controlled. It is based on three basic assumptions:

1. The average person inherently dislikes work and will avoid it if at all possible.


2. Most people must be coerced, controlled, directed and threatened to get them to work towards organizational goals.


3. The average person prefers to be directed, avoids responsibility, isn't ambitious and simply seeks security.

In practice Theory X managers tend to be autocratic and controlling, and feel it is up to them to ride people and make them do their work (i.e., managers are "policemen"). These managers tend to micro-manage, be extremely task oriented and not put much emphasis on building positive relationships. Little emphasis is shown towards developing a positive work environment, and recognition and appreciation would be rare. People working for these managers tend to be motivated by fear and feel unappreciated.

Theory Y

This is a more dignified and enlightened management style. Theory Y managers assume people will perform well if treated positively, and that higher order needs dominate most individuals. People are viewed as "assets" that should be valued and developed. It is based on six basic assumptions:

1. The physical and mental effort of work is as natural as play, so the average person does not inherently dislike work.


2. People will exercise self-direction and self-control in order to achieve objectives.


3. Rewards of satisfaction and self-actualization come from the effort to achieve objectives.


4. The average person learns not only to accept but to seek responsibility.


5. Most people have a capacity for imagination, ingenuity and creativity.


6. The intellectual potential of most people is only partially realized.

Wes Friesen

In practice Theory Y managers tend to be participative when making decisions, and value both resultsandrelationships. These managers tend to delegate and empower their people because they trust them and feel they will do good work (i.e., managers are "coaches"). Priorities will be given to developing positive work environments and expressing regular recognition and appreciation. These managers will also feel that people are important and worth developing. People working for these managers tend to feel appreciated and dignified and will generally have good morale and feel motivated.

Applying Theory Y

Modern research and your own life experiences validate that, generally speaking, the Theory Y leadership style will lead to better results—both for your people and for you as a manager. It is important to determine which style of leadership you want to follow—then do it.

It can be valuable to get regular feedback through direct questions, surveys and third parties to assess how effective your leadership style is. The bottom line is that most people will respond positively to a Theory Y leadership approach—and it's up to us to provide it.

Let's get specific: how do we practice Theory Y management? Here are a few pointers:

• 
  Vision and Expectations: paint a positive vision of a better future and be clear about expectations. Express your confidence in your team to be great. As John Steinbeck said: "It is the nature of man to rise to greatness if greatness is expected of him."


• 
  Leadership approach: be a servant leader, not a "serve me" leader. Minimize differences between the management-staff relationship.


• 
  Planning and Decision Making: be participative, not autocratic. Seek and listen to input from your team members.


• 
  Communication: err on the side of over communication rather than under communication. Be honest, realistic and positive—and be a good listener too.


• 
  Control: it is important to have policies, procedures and work standards in place. But avoid being over-controlling and micro-managing the work. Showing trust in your people will lead to higher morale and motivation. Also, encourage your people to share their ideas and use their ingenuity and creativity to do the work smarter, and better serve your team's stakeholders.


• 
  Recognition: provide regular informal and formal recognition. A recent study suggested the ratio of positive (appreciative) statements to constructive statements should be at least 5:1 to maximize relationships and motivation.

Let me close with a quote from Sam Walton: "Outstanding leaders go out of their way to boost the self-esteem of their personnel. If people believe in themselves, it's amazing what they can accomplish."” https://www.inplantimpressions.com/article/are-you-theory-x-theory-y-leader/