Do as the Assessment instructions
PROJECT GOVERNANCE PLAN [Insert project name] [Insert business name] [Insert location] [Insert date] Project Governance Plan Template Table of contents 1. Introduction2 2. Delegated authorities for project decision-making2 3. Escalation management procedures2 4. Key role descriptions3 5. Organisational chart3 6. Relationship management procedures4 7. Sponsor acceptance4 1. Introduction Instructions: Describe the purpose of the governance plan, who it is for and a brief summary of how it will be applied Write your answer here 2. Delegated authorities for project decision-making Instructions: Outline the decisions that need to be made and who will make them Write your answer here 2a. Change and issues management procedures Instructions: Describe the process for change control and issue management. Here you may want to summarise the risk management and continuous improvement approach for managing issues. Also consider including a stakeholder analysis showing interest levels in the project and how they will be communicated with in terms of issues management. Write your answer here 3. Escalation management procedures 3A. Procedure for Escalation of Quality Assurance: Instructions: Summarise quality assurance processes including standards, activities related to the standards, at what points these quality standards will be assessed and who will do it. Write your answer here 3B. Procedure for Escalation of Quality Control: Instructions: Summarise quality control processes including standards, activities related to the standards, at what points these quality standards will be assessed and who will do it. Write your answer here 4. Key role descriptions Instructions: Outline and summarise the differences between the organisations functional authorities and project authorities. Summarise the key project roles of key project team members- for example: Write your answer in the table below. Team Member/Project Role Authority Levels Performance Measurement Criteria Position Description Project Team Responsibilities Role Definitions 5. Organisational chart Instructions: Insert an organizational chart for the project team Insert your chart below. 6. Relationship management procedures Instructions: Summarise Procedures for managing relations within the project. Write your answer here 7. Sponsor acceptance Approved by the Project Sponsor: [Insert Project Sponsor name and position] Date: ____________________ 2 BSB50820 Diploma of Project Management BSBPMG539 Manage Project Governance Assessment Candidate’s Name Assessor’s Name Date Submission Details These assessment Tasks are to be submitted online by the due date specified by your Trainer & Assessor for this unit of competency. Your Trainer & Assessor must approve any variations to this arrangement in writing. Submit a file with the required evidence attached as per: · Specifications below · Acknowledgement of original work, free from plagiarism as per Assessment Plan · Special needs (considerations if required see Access & Equity Policy) · Naming document files when submitting assessments · Identifying the Unit, Assessment Number, student name, student number, date and page number (preferably) in the Footer · Assessor’s additional and particular instruction/s. Submission via Moodle Please refer to the “Instructions for Submitting Your Assessment” found within the unit course page on Moodle. NOTE: Please take care to follow all instructions listed. Assessments uploaded with a draft status on Moodle may not be graded. Assessment Overview These assessment tasks will assess your skills and knowledge required to establish and implement project governance. The assessment is divided into three (3) assessment Tasks which will assess your ability to identify a project management structure; apply project governance policies and procedures; and monitor and review your project governance policies and procedures. You are required to complete all assessment Tasks and be assessed as “Satisfactory” in each to gain competency in this unit BSBPMG539 Manage project governance. The relevant elements from the training package are given below: Element Performance Criteria Identify project management structure 1.1 Identify project scope, timeline, resources and budget 1.2 Identify stakeholders required for project governance and decision-making 1.3 Assign governance roles and responsibilities to relevant stakeholders and establish delegated authorities 1.4 Develop and communicate governance plan to relevant stakeholders Develop relevant documents and apply project governance 2.1 Create a decision-making framework 2.2 Provide information on governance planning to team 2.3 Identify potential risks and develop risk management plan 2.4 Plan for any change and establish change management processes 2.5 Develop processes to manage budget and resources 2.6 Develop relevant documents related to communication, conflict management and stakeholder management 2.7 Seek approval from relevant stakeholders on all project documentation Monitor project governance 3.1 Develop knowledge management systems to capture progress, insights and experiences 3.2 Track progress against established timeline and budget and confirm deadlines are being met 3.3 Communicate to organisation and project authorities on performance and issues arising from governance arrangements Review project governance 4.1 Analyse and review project governance impact on achieving project objectives 4.2 Seek feedback from relevant stakeholders on project governance 4.3 Document lessons learned, identified improvements and recommendations to assist future projects Performance Evidence · Manage project governance on at least one occasion Knowledge Evidence · Project scope, timeline, resources and budget · Escalation and issues management models · Frameworks for authority delegations · Organisation or industry governance models in context of the project · Project governance plans · Methods to moderate and solve conflicts in context of project management · Decision-making framework · Communication plan · Risk management plan · Conflict management strategies · Project management plan · Stakeholder management plan · Knowledge management systems Foundation Skills Reading · Evaluates and critiques ideas and information from a range of sources and determines how content may be applied according to organisational requirements Writing · Develops plans, reports and recommendations using vocabulary, structure and conventions appropriate to text Oral Communication · Participates in a range of verbal exchanges using clear and detailed language to provide relevant information · Uses active listening and questioning to confirm understanding Self-management · Recognises and responds to explicit and implicit organisational procedures and protocols · Takes responsibility for high-impact decisions in complex situations Teamwork · Selects and uses appropriate conventions and protocols when communicating with internal and external stakeholders to seek or share information · Collaborates with others to achieve joint outcomes, playing an active role in facilitating effective group interaction and agreement Problem-solving · Manages conflict in workplace through recognising contributing factors and implementing resolution strategies · Recognises and addresses complex problems involving multiple variables Planning and organising · Organises time and effort around priorities and results, focusing beyond immediate tasks to consider work performance of group · Uses experience to reflect on how variables impact decision outcomes, and to gain insights into effective decision-making in different contexts General Instructions · You are required to answer all questions within each Assessment Task and be assessed as “Satisfactory” in each to gain competency in BSBPMG539 Manage project governance. · Submit the completed Assessment Tasks to your Trainer & Assessor through Moodle. · If you have any questions regarding this assessment, please contact your Trainer & Assessor. · An outline of the three assessment tasks is provided below for you. Assessment resources Refer to the following resources provided on Moodle to help you complete this assessment: · BSBPMG539 Manage project governance PowerPoint · BSBPMG539 Manage project governance Learner Guide · PMBOK 5th edition, pages 30-34 Assessment Tasks Overview Assessment Task 1 ‒ Questioning You are required to respond to a series of short-answer questions to demonstrate your knowledge across key concepts and variables related to managing project governance. Assessment Task 2 ‒ Project You are required to develop a Project Governance Plan in response to a simulated workplace scenario. This assessment task requires you complete multiple activities which include: · Create a checklist or a guiding map for organisational governance · Prepare a list of roles and responsibilities and develop a negotiation plan · Devise position descriptions for each role including delegated authority · Write a governance plan for communication to relevant stakeholders · Develop a PowerPoint presentation that outlines the project governance plan Assessment Task 3 ‒ Written Questions In this Assessment Task you will be required to respond to a series of knowledge questions. You will also need review the activities you have planned and would have conducted to develop the Project Governance Plan in assessment Task 2. Assessment Task 1 – Questioning Question 1: a) Summarise two (2) project management methodologies that address escalation and issue management models. b) Describe how one (1) of these models could be used to ensure that escalation and issues management were easily and quickly identified before they become major issues on the project. Question 2: a) Explain how a framework, project plan, list of objectives or other documentation that guides the project manager through the process, can assist with delegation of authority. b) Outline how a project manager can ensure the framework for authority delegations is adequate. Question 3: a) List the three (3) pillars of project governance. b) List the four (4) core principles of project governance. Question 4: Describe how project governance plans are used on a project. Question 5: Explain how the project manager can use governance plans to moderate and solve conflict on a project. BSBPMG539 Assessment Tasks Version: v20.0 Page 12 of 12 Developed by: ACBI Approved by: DoS Issued: January 2022 Review: January 2022 Checklist: Assessment Task 1 ‒ Questioning You will be assessed for the following Portfolio of Evidence. Spend a few moments checking that you have completed these questions before moving on to the next Task of the assessment: Task Portfolio of Evidence |_| Q1a Summarise two (2) project management methodologies that address escalation and issue management models |_| Q1b Describe how one (1) of these models could be used to ensure that escalation and issues management are easily and quickly identified |_| Q2a Explain how a framework, project plan, list of objectives or other documentation guides the project manager through the process and can assist with delegation of authority |_| Q2b Outline how a project manager can ensure the adequacy of the framework for authority delegations |_| Q3a List the three (3) pillars of project governance |_| Q3b List the four (4) core principles of project governance |_| Q4 Describe how project governance plans are used on the project |_| Q5 Explain how the project manager can use governance plans to moderate and solve conflict on a project Assessment Task 2 – Project Scenario: OzMarket Consulting has been engaged to project manage the construction of a multi-storey car park in an inner-city business area. This project has a budget of approximately $2,000,000. This is the largest project undertaken for both OzMarket Consulting and for you as the project manager. Using this project, answer the questions below. Question 1 Create an outline, checklist, map or other document which will guide you through the process of determining the organisational governance policies, procedures and expectations of the project stakeholders. NOTE: You may refer to the following links to inform your answer: http://knowledge.apm.org.uk/bok/governance http://www.virtualprojectconsulting.com/setup-a-project-governance-framework-as-a-best-practice/ Question 2 This question has multiple parts. Ensure you complete each part. 1. List of Roles and Responsibilities – Create a list of roles and responsibilities which will be required on the project. Submit this to your Trainer & Assessor via Moodle prior to the Simulation Workplace Scenario. 2. Negotiation Plan – Create a negotiation plan which will assist you to negotiate project governance roles. Note: You may refer to the following links to inform your answer: http://www.slideshare.net/neoabhishek/negotiations-planning-template http://www.business.govt.nz/procurement/pdf-library/agencies/negotiation-plan-template-281-kb-doc/view 3. Simulated Workplace Scenario Contact your Trainer & Assessor to organise an appropriate time for the following Simulated Workplace Scenario. For this Simulated Workplace Scenario, you will be playing the part of the project manager and your Trainer & Assessor will play the role of the client superintendent. The client superintendent on this project has final say on all roles, the responsibilities of the roles and is the person with final ultimate authority for the project. During this Simulated Workplace Scenario, you, as the project manager, are to seek approval from the superintendent to engage personnel to fill the identified roles. At a minimum, the roles should include: · Project Construction Manager · Project HSEQ (Health, Safety, Environment and Quality) Manager · Project Community Liaison Manager · Project Administration Manager Other roles can be included. During the role play, your Trainer & Assessor will complete an observation checklist. This observation checklist is included in the “BSBPMG539 Marking Guide” provided on Moodle. Question 4 You have been given approval to engage the following roles: · Project Construction Manager · Project HSEQ (Health, safety, environment and quality) manager · Project Administration Manager Create position descriptions for each role including delegated authority for each role. Create a project organisation chart outlining the position of each role within the management structure of the project. NOTE: You may use the following links to inform your answer: http://knowledge.apm.org.uk/bok/organisation https://programsuccess.wordpress.com/2013/03/01/the-best-structure-to-work-under-for-the-project-manager/ Question 5 Create a governance plan that could be communicated to all relevant stakeholders. Use the template called “Project Governance Plan Template” provided on Moodle to create your plan. As one of the stakeholders is OzMarket Consulting, you will need to create a secondary report that outlines to OzMarket Consulting Management – that is, your superiors at OzMarket Consulting - any and all differences in functional authority between OzMarket Consulting and this project. Question 6 After a small amount of research on the relevant stakeholders, you become aware that very few of them have worked within a formal project management framework previously. Create a PowerPoint presentation which can be sent to all stakeholders outlining the project governance plan and ensuring each stakeholder understands all terms and implications. Ensure the presentation provides all information on the relevance and importance of proper governance planning. The presentation should give an overview of how project management differs from project governance. Checklist: Assessment Task 2 ‒ Project You will be assessed for the following Portfolio of Evidence. Spend a few moments checking that you have completed these before moving on to the next