EVENT DETAILING POINTS Professional 10 Fully Detailed 20 Costs/Tables/Plan/Etc. 20 TOTAL 50 WEEK 5 BUDGET 50 POINTS DUE: Thursday, 11:30pm The budget for the meeting is $200,000 total for both days ....

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EVENT DETAILING

POINTS
Professional10
Fully Detailed20
Costs/Tables/Plan/Etc.20

TOTAL

50



















WEEK 5

BUDGET

50 POINTS

DUE: Thursday, 11:30pm


  • The budget for the meeting is$200,000 total for both days.

  • Detail theproposedcosts of all areas forboth daysincluding each of the mini events held each day.

  • Use exact numbers for each area. Some will requireaverages or ranges in pricing.

  • Use theBudget Spreadsheet
    Templateand complete the detailed budget.


  • Save the template and uploadthe file.



REQUIRED

  • Lodging (Remember: Two properties are required as indicated in the RFP.)

  • Event & Exhibit Space

  • Audiovisual / Technology & Hybrid

  • Food and Beverage (Remember:Develop athemefor the closing galaon Day 2)

  • Design

  • Cost per attendee – 1) In-person, 2) Virtual





Expenses Budget for: Pineapple Association $200,000 Total Budget Event SpaceCost/dayActualColumn1Column12Column2 Total$0.00 DesignCostActualTotal$0.00 Total$0.00 Food and BeverageCost/ea.Actual Total$0.00 A/V Tech. HybridCost/unitActual Total$0.00 MISC.Cost/unitActual Total$0.00 Total Pineapple Association$0.00 REQUEST FOR PROPOSAL PINEAPPLE ASSOCIATION Profile National professional association two-day annual hybrid meeting for 300 attendees that brings together representatives for plenary (general) discussions, professional development, and networking. Type of Host Org./Scope National Association Culture Diverse population, most meet annually and some have never met Goals Professional development for members Business Plan Revenue generation beyond covering the cost of meeting Attendee Profile Ages range from 25-65; 50 percent male/50 percent female; English is the spoken language First Time or Repeat Annual meeting with revolving locations each year Size and Location • 300 attendees – expecting 200 in-person and 100 virtual • A large, center city hotel with easy transportation access and ample event space and technology • One additional hotel for sleeping rooms at a lower price Financial Parameters • Attendees complete individual reservation paying the hotel directly • No expenses reimbursed by the association • Registration fees are standard price and collected in advance: o Fees – in-person and virtual PLANNING DETAILS Hotels • Large host hotel –accommodate most, if not all attendees • Secondary hotel within walking distance at a lower price point, required Event Space • Registration area • Plenary (general) space (theatre-style) for 200 attendees • Breakfast, lunch, dining/gala space (rounds of eight, high-top tables) • Four (4) breakout rooms (75 attendees per room, theatre style) • Focus on safety protocols, risk management, and sustainability Exhibit space • 20 poster presentations/exhibits - combined with dining space Audiovisual/Technology Hybrid • All plenary (general) space and break-out rooms – include hybrid technology requirements Food and Beverage • Menus featuring local cuisine of host region • Repeating food events must include different menu items for Day 1 & 2 • Include items for attendees with food sensitivities and allergies BREAKFAST • Breakfast buffet with proteins (Day 1 and Day 2) BREAK • Mid-morning and mid-afternoon breaks (Day 1 and Day 2) LUNCH • Custom menu lunches (Day 1 and Day 2) EVENING DAY 1 - Opening reception with hot and cold hors d’oeuvres and cash bar DAY 2 - “Themed” closing gala - food stations including wine and a cash bar
Answered 2 days AfterFeb 16, 2022

Answer To: EVENT DETAILING POINTS Professional 10 Fully Detailed 20 Costs/Tables/Plan/Etc. 20 TOTAL 50 WEEK 5...

Sandeep answered on Feb 18 2022
115 Votes
Expenses
    Budget for: Pineapple Association
                            $200,000
        Total Budget
        Event Space    Cost/day
    Actual        Column1    Column12    Column2
        Rental of Venue    12000    $24,000
            0    $0
            $0.00    $0.00
        Total        $24,000.00
        Design    Cost    Actual        Total        $0.00
        Branding and design    $2,400.00    $2,400.00
        Giveaways +Supplies    $11,250.00    $11,250.00
                $0.00
                $0.00
                $0.00
            $0.00    $0.00
        Total        $13,650.00
        Food and Beverage    Cost/ea.    Actual
        Food and Beverage     78000    $78,000.00
                $0.00
            0    $0.00
            0    $0.00
            0    $0.00
        Total        $78,000.00
        A/V Tech. Hybrid    Cost/unit    Actual
        Total A/V Equipment Hire+ Professional Fees    $10,200.00    $10,200.00
            $0.00    $0.00
        Total        $10,200.00
        MISC.    Cost/unit    Actual
        Total Other Miscellaneous Charges    $74,150.00    $74,150.00
            $0.00    $0.00
        Total        $74,150.00
        Total
        Pineapple Association        $200,000.00
Break up Details
        Pineapple Association - National professional association Meeting Attendance Budget
        Registration    Description    Fees/day    Total...
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