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Task 1 – Written Responses (BSBPMG516- 1.1,1.2,1.3,2.1,2.2,2.3,2.4,3.1,3.2,3.3, PE 1-4, KE 1-2) Answer the following questions in the appropriate spaces below: All responses must: This activity has been designed to assess your knowledge and understanding of managing project information and communication within projects. This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The responses should include the following: Must be relevant to your project as stated in BSBPMG511 Manage Project Scope, unless otherwise stated. Responses should link to the theoretical aspects of project information and communication management followed by relevant experience / exposure of your nominated project you recently or are currently working on to progress both your studies and your projects simultaneously. Your response to the questionnaires must relate to the same project topic chosen for BSBPMG511 Manage Project Scope subject unit. However, if you have started with this subject topic as an initial attempt of this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past. If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning. Theory answers without reference to your experience will not be assessed as satisfactory Demonstrate that you can or have applied what you have learnt to your project, regardless of whether you have undertaken all the performance requirements in your workplace You will need to complete the relevant templates from each knowledge area which are provided, you may use templates from the text or from your workplace that provide evidence of your competency.<50% marks="" of="" the="" allocated="" marks="" for="" the="" questions="" and="" answers="" in="" task="" 1,="" will="" be="" given="" for="" providing="" theoretical="" aspect="" and="" remaining="" 50%="" marks="" for="" providing="" the="" relevancy="" on="" how="" the="" information="" fits="" in="" within="" your="" project="" management="" functionalities.="" however,="" assessor="" to="" assess="" if="" relevant="" theory="" and="" reflection="" of="" the="" student’s="" nominated="" project="" has="" been="" provided="" by="" the="" student="" as="" per="" the="" requirement="" of="" the="" tasks.="" non-relevant="" answers="" will="" be="" considered="" not="" satisfactory=""> 18 Marks Question 1: What is a stakeholder? Describe an effective method you have used to identify the stakeholders for your project (BSBPMG516 – 1.1, KE 1,2,3) <1 mark="" for="" stating="" the="" definition,="" 1="" mark="" for="" stating="" the="" method="" and="" 4="" marks="" for="" detailed="" information="" with="" example="" from="" your="" project.="" total="" of="" 6="" marks=""> 6 Marks Question 2: What communication challenge have you had on a project? How does planning for communication and information management help with communication challenges? (BSBPMG516- 1.1,1.2,1.3,2.1,2.2,2.3,2.4,3.3, PE 1,2,3, 4, KE 2,3) <2 marks="" for="" your="" response,="" 2="" marks="" for="" detailing="" how="" planning="" helps="" and="" 2="" marks="" for="" stating="" relevancy="" to="" your="" project.="" total="" of="" 6="" marks=""> 6 Marks Question 3: Describe the communication and information management tasks that are undertaken in the Closure phase of a project? (BSBPMG516 – 1.1,1.2,1.3,2.1,2.2,2.3,3.1,3.2,3.3, PE 4, KE 1,3) <1 mark="" for="" stating="" the="" tasks="" and="" 5="" marks="" for="" detailed="" information="" with="" example="" from="" your="" project.="" total="" of="" 6="" marks=""> 6 Marks Task 2 – Portfolio of Evidence (BSBPMG516 – 1.1,1.2,1.3, 2.1,2.2,2.3, 2.4,3.1,3.1,3.2,3.3, PE 1,2,3,4, KE 1,2,3) You must use the same project for all units in this course and must be relevant to your project as stated in BSBPMG511 Manage Project Scope, unless your nominated project changes during the course or cannot adapt to the performance requirements of any of the units of competency. If either or both events occur during your course, you must contact your assessor to find out what you need to do to continue to satisfy the course performance requirements and achieve competency. The project must be in an organisation, business or you are operating as a consultant. Your nominated project must have: a comprehensive, detailed and integrated project management plan a formal communications plan a dedicated and project-based budget formal and planned engagement with a wide range of stakeholders a documented risk, issues and change-management methodology a quality plan with assurance and control processes a project team-based environment. You will need to complete the relevant templates from each knowledge area which are provided, you may use templates from the text or from your workplace that provide evidence of your competency. Planning information and communication processes40 Marks (BSBPMG516 –1.1,1.2,1.3,2.1,2.2,2.3, 2.4, PE 1,2,3,4 KE 1,2,3) <50% marks="" of="" the="" allocated="" marks="" for="" the="" questions="" and="" answers="" in="" task="" 2a="" (1-3),="" will="" be="" given="" for="" providing="" theoretical="" aspect="" and="" remaining="" 50%="" marks="" for="" providing="" the="" relevancy="" on="" how="" the="" information="" fits="" in="" within="" your="" project="" management="" functionalities.="" however,="" assessor="" to="" assess="" if="" relevant="" theory="" and="" reflection="" of="" the="" student’s="" nominated="" project="" has="" been="" provided="" by="" the="" student="" as="" per="" the="" requirement="" of="" the="" tasks.="" non-relevant="" answers="" will="" be="" considered="" not="" satisfactory=""> A1. Managing Communication Plan: 20 Marks (BSBPMG516 – 1.1,1.2,2.1,2.2,2.3, PE 1,2,3,4, KE 1,2) For this task, you are required to provide a communications management plan for the project that you have managed/ or are managing. You must complete Task 2 A1 (a) and Task 2 A1 (b) to fulfil the need for the communication management plan. You are required to identify the key stakeholders and their needs and develop an outline of a communications plan by utilising the template given below in Task 2 A1 b, or you may use any other similar template that is related to your project used within your workplace or create one of your own, however the information must meet the required criteria. Provide the following headings to support your findings: 8 marks Project Description: (insert details) 1 mark Description of all project stakeholders 2 marks Communication Resources available to the project1 mark Formal communications processes required (e.g. written status reports, project plan updates, project team meetings, Exception reports, Milestone reports) 1 mark Informal Project Communications 1 mark Feedback mechanisms for recording communications issues as they arise.2 marks (BSBPMG516 – 1.1,1.2,2.1, 2.4, PE 1,3, KE 1,2)
Project Information and Communication Management Assessment I_v2 Page of Last Updated 10 October 2019 by SC Target Audience <2 marks="" for="" total="" 5="" data=""> Communication needs<5 marks="" for="" given="" data=""> Messenger<2 marks="" for="" given="" data=""> Vehicle (How?) <2 marks="" for="" given="" data=""> Frequency<1 mark="" for="" given="" data="">