https://moodle.federation.edu.au/pluginfile.php/5407007/mod_folder/content/0/ITECH2250_A1_Project_Charter.pdf?forcedownload=1Assignment 1 ITECH 2250 IT Project Management Techniques Page 1 of 7 CRICOS Provider No. 00103D Due Date: Week 5 – Friday 5:00 pm Weight: 10% This is an individual assignment. There is an expectation that no two submissions will be the same. Objectives This assessment task relates to the following course objectives: Observe real world information technology problems and apply project management principles and techniques to solve these problems; Employ a systems thinking approach to identify critical roles and stakeholders in information technology projects; Demonstrate decision-making processes to solve a range of information technology project issues; Utilise a range of organisational and self-management skills, emulating real world practice of information technology project managers. value the importance of effective communication to solve problems on information technology projects Task During the Project Initiation phase, an important artefact is the Project Charter. This artefact clearly indicates for the project team and all stakeholders the project objectives, scope and vision. In this assignment, you are provided with a case study project description below. You will create a Project Charter for this project that will be managed following the adaptive methodology of Agile Scrum. In a project managed using traditional project management methodologies, the Charter would be a document of just a few pages (around 4) formally outlining the key objectives, schedule and stakeholders. In an Agile project, this artefact would be displayed in the project team room. Background After top management determines which projects to pursue, then it becomes important to notify the organisation about the projects. The Project Charter is used to authorise the project and nominate the project manager. The Project Charter formally recognises the project and provides a summary of the details of the project. Assignment 1 ITECH 2250 IT Project Management Techniques Page 2 of 7 CRICOS Provider No. 00103D Requirements For this assessment task, students are required to create a Project Charter for the case study provided: The WOWS Project. The Project will be managed using the Agile SCRUM PM methodology. You (project manager – PM) have made a presentation about your proposed approach for developing the research report to the senior leadership committee meeting in order to get approval for the project. You presented a Business Case to the committee to secure their approval for this project. The Business Case includes many of the details that will form the Project Charter. At the conclusion of the presentation, the committee authorised you to implement the project. To get the project started, you need to draw up a Project Charter as the formal authority for the project. The project sponsor has appointed you as the project manager. While preparing the Project Charter report, you need to express clearly the vision (why do this project), the mission (what is to be done), and the success criteria for this project. You will also need to: Identify other stakeholders, in consultation with the sponsor; Predict high level costs involved in the project; Hire a team for the duration of the project; and Devise a high level plan for the number of sprints involved in the project and the objective for each sprint cycle. You may need to make other necessary assumptions in preparing the Charter but make sure these are clearly stated. (You may be creative with your assumptions to ensure that your submission is unique.) The Project Charter will be displayed on the wall in the project team room for the duration of the project and includes information such as: Project title and date of authorization Project manager’s name and contact details Brief description of objectives and vision for the project Summary budget Success criteria for the project Project scope Summary schedule o Start and end dates for each sprint o Milestones/objectives for each sprint Summary of the project management methodology including: o Assumptions, constraints and expectations o Governance Roles and responsibilities Sign-off section for all stakeholders An initial template example for the Project Charter document is provided. Assignment 1 ITECH 2250 IT Project Management Techniques Page 3 of 7 CRICOS Provider No. 00103D Submission Please submit an electronic copy of the Project Charter based on the example Project Charter template provided in Moodle. Submit only via Moodle. Partner students please refer to your course lecturer for submission instructions. Please refer to the Course Description for information regarding late assignments, extensions, special consideration, and plagiarism. A reminder all academic regulations can be accessed via the university’s website, see: http://www.federation.edu.au/students/essential- info/publications/handbook http://www.federation.edu.au/students/essential-info/publications/handbook http://www.federation.edu.au/students/essential-info/publications/handbook Assignment 1 ITECH 2250 IT Project Management Techniques Page 4 of 7 CRICOS Provider No. 00103D CASE STUDY—THE WOWS PROJECT The WOWS (Web-based Oncological Working System) Project is a collaboration between the Centre for Multimedia Computing, Communications, and Artificial Intelligence Research (MCCAIR) at Federation University Australia and the Oncology division of the Western Gippsland Cancer Institute (WGCI) at the Western Gippsland Hospital (WGH). The director of the WGCI is Phil Smart and the director of the MCCAIR is Bill Bright. They have been appointed as the co-CEOs of WOWS. The project involves the migration of the division’s current predominantly paper-based clinical documentation system to an advanced digital solution that is better aligned with their goals of improving quality of care with increased efficiency and accuracy. Currently, a WGCI patient’s medical history of cancer (including a series of past and current diagnoses, treatments, and responses) is reviewed by WGCI doctors upon the acceptance of a new patient. The doctors then dictate their findings with a possible new diagnosis and suggested treatment for the patient. References to the electronic versions of these dictations, intake notes as well as patient demographic information are stored in the WGCI database. Paper copies of the intake notes, supporting documents and together with the patient’s demographic information from WGCI are consolidated in a ‘Patient File’. The Patient File is then used for analyses and discussions, and is updated as changes occur to the patient’s clinical information. Such a system has the following limitations: • Paper-based system makes discussion and communication about patient care difficult: Retrieval of patient’s information becomes difficult since a paper file cannot be accessed remotely. Understanding a patient’s condition involves shuffling through the various, and sometime voluminous, sheets of paper in the file and hence it is difficult to get a clear overview of the patient’s condition. • Inefficient process for synthesis and analysis of patient information: A system that stores information in a single, inaccessible paper file has inherent inefficiencies which can be addressed by making the system paperless. Electronic systems are easier to maintain, update and access and hence more efficient than paper-based systems. • Lack of centralized data repository: Since the patient’s information is not stored in a central location and accessible remotely it introduces the danger of inconsistencies and inaccuracies between multiple records. Assignment 1 ITECH 2250 IT Project Management Techniques Page 5 of 7 CRICOS Provider No. 00103D The WOWS Project intends to introduce a high level of efficiency into the current process of treating patients. Through this new process a patient’s clinical information and demographics will be entered into WOWS (by the physicians or their assistants). Softcopies of documents supporting the patient’s history can also be uploaded. All subsequent changes to the patient record will be made on the system which will be able to track changes to sensitive patient data. Through its web interface, the system will facilitate remote viewing, updating reporting and will facilitate analysis and discussions through an enhanced presentation of patient information. The benefits of these improvements will be as follows: • Visual Representation: Facilitates comprehension and discussion through an intuitive and dynamic graphical representation. • Accessible and updatable: Update and maintenance of accurate and integrated patient information. Easy access to multiple sources and types of patient information. • Centralized data: A centralized data repository allows for patient information to be retrieved from one location, limiting the need to consult other repositories. In addition, a centralized database allows for a one-step correction process in correcting data as needed. As a result, WOWS facilitates the easy retrieval of accurate information which can be used to perform detailed analysis and make faster and more accurate decisions that ultimately lead to enhanced service to WGH’s patients. WOWS strides to achieve these goals by providing a Web-based, database driven prototype system designed to meet the stated needs of the division’s specialists to document, summarize, and view a patient’s clinical history that is relevant to their treatment for cancer. This history takes the form of a chronologically ordered list of episodes that include diagnosis (es), the treatment(s) he or she has undergone, and the corresponding response(s). Each episode (event) is represented by a unique shape and color scheme for quick visual recognition of the event type. This primary functionality of WOWS is included in a module called View/Edit Patient Record. Other known modules include: Interface — An appealing interface with efficient navigation. The interface will also serve as a portal to provide all cancer related information to doctors from both within the hospital and external source. Assignment 1 ITECH 2250 IT Project Management Techniques Page 6 of 7 CRICOS Provider No. 00103D Login – Authenticates WOWS Users Search for Patient Record – Robust Search with Wildcard Ability for Patient Records Create Patient Record – Allows for the Input of New Patients into WOWS Patient Record Report – Provides a Printer Friendly HTML Report of the Patient’s Clinical History Log Out User Administration Reporting Online Help It is hoped that the WOWS prototype developed in 6 months provides WGCI with the basic functionality they require so that it can be deployed within the department soon after delivery of the source code. The budget for the project is $700,000. During the project management, you may make assumptions if it’s necessary, e.g., tasks may be required but not explicitly listed; to breakdown certain relatively larger tasks into a number of smaller subtasks for better management etc. Assignment 1 ITECH 2250 IT Project Management Techniques Page 7 of 7 CRICOS Provider No. 00103D Assessment Criteria Students work will be assessed