I have assignment based on the case study provided. I attached the project portfolio and the...

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I have assignment based on the case study provided. I attached the project portfolio and the template to fill the answer.

Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 1 Grow Management Consultants Grow Consultants specialises in leadership consultancy and has been operational for the last five years. It offers a range of services which support companies to: assess leadership behaviour of existing managers and their performance metrics design and implement customised leadership programs based on the assessment. Services are offered Australia-wide, with consultants flying in to conduct specific training with companies, as well as offering regular workshops at the company’s premises. To date, technology (for example, webinars) has not been employed in training. The company also writes and produces books on a range of topics about leadership. Currently the company has ten publications, which are published through a publishing house in the USA (Hozit Publishers). One of the Principal Consultants is American and knew these publishers. The cost of publishing the books and shipping to Australia is about the same as it would be to use a publisher in Australia. The books are produced using non-recycled paper and are transported via air to Grow Management Consultants office. They are then distributed by post to customers from the Grow Management Consultants’ office. As sales have been slow for the books, the company has also been exploring options for e-books. The company was established by its Principal Consultants, Paul Burns and Sammy Martin, both of whom are Directors. The company also employs four Senior Consultants, an Operations Manager, an Office Manager, Administration Officer and a Receptionist. The office building is owned by the company and is located in an outer lying metropolitan suburb. All staff drive to work in their own cars and there is on-site parking. The nearest railway station is 10 minutes’ walk from the office. Paul Burns has recently attended a Sustainable Business workshop and is keen to implement sustainable practices throughout the business. The strategic plan has also been recently updated and has been influenced by Paul’s attendance at the workshop. It includes the following statement as part of the mission statement: We are committed, as a business, to the well-being of both economic and ecological systems, of both humans and other living things. However, there are no specific actions indicated in the Strategic Plan and so, at present, the statement appears to be paying lip service only. Paul is keen to develop a sustainability policy and procedures that address all aspects of the business including, as a minimum: travel, purchasing, office energy use, office supplies, and cleaning. However, Paul also has specifically stated that he does not want to incur costs in developing policy and procedure and that all the work must be developed in-house, therefore consultants must not be used. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 2 Current issues and practices within the organisation are as follows; There is older style florescent lighting in all offices, staff room and bathroom. These lights are often left on after the work day has finished. There are no formal energy usage procedures for staff or signage to remind staff. The company does not have a policy for purchasing equipment and buys equipment when required; often purchasing whatever is on special at the time. The two principal consultants have company vehicles. Both vehicles are now five years old and need to be upgraded. Staff buy stationary requirements on an ad hoc basis, often resulting in large stocks of items such as notepads and A grade printer paper. There is a waste bin and recycling bins, which are mostly used correctly. The company hosts regular meetings and workshops. Catering is provided by an external caterer with all plates and cups supplied (plastic). The office is cleaned once a week by contract cleaners who use regular cleaning products. Current company procedures for developing policies and procedures are as follows: The need for the policy and procedure should be established and a preliminary briefing report developed. This should be discussed at a meeting with the senior management team consisting of at least one of the Principal Consultants. Another staff member should also be selected to ensure representation of all staff. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 3 Grow Management Consultants – Survey Results Sustainability survey question results Six staff were provided with the surveys, and all six responded. Which of the following initiatives are you aware of in the workplace? Staff member 1: Recycling, turn down brightness on monitor. Staff member 2: Recycling, transport (ride, walk, catch public transport to work), using technology to reduce impacts e.g. proposed e-books. Staff member 3: Recycling, switch off lights, double sided printing. Staff member 4: Save water by not leaving taps on for too long. Staff member 5: Regular energy audits. Staff member 6: Recycling. How concerned are you about sustainability overall? Staff member 1: Quite important. Staff member 2: Really concerned. I owe it to my children to do as much as I can. Staff member 3: Reasonably concerned. Staff member 4: Very important, we are all responsible for sustainability. Staff member 5: Very concerned but I think the government need to sort it out. Staff member 6: Not really clear on the whole concept. How important is sustainability at work to you? Staff member 1: Very important. We all need to do our bit. Staff member 2: Very important. Workplaces need to set good examples. Staff member 3: Somewhat important. The government needs to sort this out. Staff member 4: Very important. We are all responsible for sustainability. Staff member 5: Somewhat important but really, at the end of the day, we all need to do our job. Staff member 6: Very important. The feeling that what I do on a day to day basis has a direct impact on our company and its success. What sustainability areas would you like to see improved? Staff member 1: More training to increase awareness and efficiency in procedures. Staff member 2: Brainstorming meetings to make sure we come up with good ideas, such as sustainability weeks, ride to work week with incentives, more support from senior management. Staff member 3: Not sure. Staff member 4: Compost bin in kitchen. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 4 Staff member 5: More training and more support from senior management, such as a budget for the initiatives. Staff member 6: More training and information. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 5 Internal Communication Policy and Procedures Grow Consultants aims to enhance and streamline communications (internal and external) to reinforce the vision and strategic priorities. As such, we will continue to develop and trial new communication platforms, channels, and tools to improve information sharing and collaboration between all staff members. This policy is to be implemented in a way that ensures compliance with relevant legislative requirements and standards of best practice. Grow Consultants expects that staff will use the channels and for business purposes only and comply with all relevant policies and procedures, the Code of Conduct. Communication channels Grow Consultants has a number of internal communication channels available, including: Channel Purpose Staff bulletin This contains Information from the executive to staff which is important and relevant to their interests, including training, employment vacancies and important announcements. Contributions for the Staff Bulletin must be approved in advance by the contributor’s relevant manager before being sent to the communications officer for review and inclusion. Staff surveys These are used to gather information and feedback from all staff members. Surveys should be sent to staff via email link. Grow Consultants intranet The intranet provides important information for staff in an easily accessible location. The intranet is to be used for conveying information which is important and relevant from the executive team to staff. It is the responsibility of the person contributing the content to ensure the content is factually correct. All contributions must be approved in advance by the contributor’s relevant manager. Enterprise social networks (e.g. Yammer, Facebook) These may be used by groups of staff to collaborate and communicate on projects online (e.g. to share and comment on work-related ideas, news and activities). Personal use of these platforms may not be used during work hours. Use of these networks must comply with the Social Media Policy. All Staff emails Emails are used for messages to and between staff. Staff are required to read all their work-related emails. Email distribution lists Email distribution lists may only be used by the executive team and should adhere to the Privacy policy. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 6 Documentation Policy and Procedures All employees are required to use Grow Consultants’s templates for all workplace documentation. Documents should be named [Department_Type_Detail_Version] Documents are to be saved using Grow Consultants’s cloud-based storage system. In-built software review functionality should be used, and all comments recorded in a feedback register. Feedback register should contain the date, project number, name of reviewer, person receiving feedback, comments and action required. Flinders International College V.1 BSBSUS511 Develop workplace policies and procedures for sustainability | 7 Staff code of conduct Purpose This code aims to guide the conduct of staff in the performance of their duties as an employee of Grow Consultants and is intended to provide practical assistance for staff faced with ethical challenges. Overview All staff of Grow Consultants are expected to perform the duties associated with their position skilfully, impartially and diligently in order to contribute to the efficient and economic achievement of Grow Consultants’ strategic goals. Staff should be guided in their conduct by the principles established by this code. If there is any doubt as to the applicability

case-study-sbiuhq0s.pdf project-portfoliobsbsus511-d25xnnjj.docx

Bidusha · Accepted Answer

Student Project Portfolio
BSBSUS511 Develop workplace policies and procedures for sustainability
Student Name:  	
Student Number:
Contents
Project Portfolio – Part A	3
Section 1: Briefing report	3
Section 2: Stakeholder meeting	7
Section 3: Policies and procedures	8
Section 3: Policies and procedures	9
Section 4: Action plan	10
Project Portfolio – Part B (Option 1 – Grow Consultants)	18
Section 5: RTO Inspection (Grow Consultants)	19
Section 6: Best practice memo	21
Section 7: Sustainability register	22
Section 8: Sustainability Implementation Report	23
Project Portfolio – Part B (Option 2 – Own Business)	25
Section 5: Action Plan Implementation Report	25
	Student name:
	
	Assessor:
	
	Date:
	
	Business that this assessment is based on:
	Grown Management Consultants
	Area of sustainability:
	Worker’s welfare 
Waste management 
Cleaning products
	Description of policies and procedures:
	Because the organization currently lacks sustainability rules, other applicable policies and procedures were implemented to maintain a sustainable working environment.
	
	Policy and procedure 1
	Cleaning products 
Cleaning products that were environmentally friendly were employed.
	
	Policy and procedure 2
	Waste Reduction and recycling 
Utilized paper should be recycled, and e-books should be used instead of paper books.
Flinders International College V.1
BSBSUS511 Develop workplace policies and procedures for sustainability | 4
Assessment Task 2: Policies and Procedures Development Project
Information for students
In this task, you are required to demonstrate your skills and knowledge by working through a number of activities and submitting a completed project portfolio (Part A only).
You will need access to:
· a business or simulated business which meets the requirements described in the activities below
· a meeting space or meeting technology
· your learning resources and other information for reference
· Project Portfolio (Part A) template
· Simulation Pack (if you need a case study). Ensure that you:
· review the advice to students regarding responding to written tasks in the Business Works Student User Guide
· comply with the due date for assessment which your assessor will provide
· adhere with your RTO’s submission guidelines
· answer all questions completely and correctly
· submit work which is original and, where necessary, properly referenced
· submit a completed cover sheet with your work
· avoid sharing your answers with other students.i
Assessment information
Information about how you should complete this assessment can be found in Appendix A of the Business Works Student User Guide. Refer to the appendix for information on:
· where this task should be completed
· how your assessment should be submitted.
Note: You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix B of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that.
Activities
Complete the following activities:
1. Carefully read the following:
This project requires you to develop, implement and review at least two workplace sustainability policies and procedures for one area of sustainability within a business. You will do this by:
· consulting with relevant stakeholders
· reviewing current policies and procedures
· gathering information
· following organisational policies and procedures
· incorporating continuous improvement strategies
· considering resource requirements
· supporting implementation
· tracking results
· providing stakeholder feedback.
You will also integrate sustainability into your organisation’s wider policies and procedures.
Selecting a business to work with
Vocational education and training is all about gaining and developing practical skills that are industry relevant and that can help you to succeed in your chosen career. For this reason, we are giving you the choice to base this project on your own business, one you work in or a familiar with, or you can use the case study provided. This will mean that you are applying your knowledge and skills in a relevant, practical and meaningful way to your own situation!
If you choose to base your assessment on your own business or workplace, it is
important that you are able to access enough information for your chosen business to be able to successfully complete each of the assessment tasks. As a minimum, this will include organisational policies and procedures related to organisational documentation, access to information sufficient to develop sustainability policies and access to stakeholders.
You will make a final decision about whether to work with the case study business or a real business in the next step.
Completing your Project Portfolio
You will be collecting evidence for this unit in a Project Portfolio. The steps you need to take to complete your Portfolio are described below.
Communicating with others
You will need to communicate with stakeholders to confirm their requirements and to seek their advice and feedback. Your communication may be directly with actual staff members from within your own business or workplace. Alternatively, your fellow students and/or your assessor can play the roles of the relevant people. This communication doesn’t have to be face-to-face. Where communication is face-to- face, it doesn’t mean that all parties must be in the same room – you can use video conferencing or any other appropriate format, as long as it meets the requirements outlined in this guide and in your Project Portfolio.
18. Preparation
Select a business to work with
As you saw earlier, this unit requires you to develop sustainability policies and procedures for one area of a business. Some examples of the policies and procedures that you could prepare include:
· sustainable meetings
· sustainable purchasing practices
· sustainable workplaces
· sustainable production
· sustainability site plans.
Decide whether you would like to work with your own business or the case study business and follow the relevant instructions below.
For students working with their own business
Check that you have access to the required policies, procedures, information and stakeholders that you will require. You should also decide on the area of the business that you will work with, the area of sustainability that you will focus on and the policies and procedures that you will prepare.
Complete Page 4 of your Project Portfolio by:
· describing the business
· describing the area of sustainability that you will focus on
· describing the two policies and procedures that you will develop.
Submit Page 4 to your assessor. Your assessor must approve your business and the policies and procedures before you proceed with assessment.
For students working with the case study business
Take some time now to read through the Simulation Pack for this unit. You will need to select an area of Grow Consultants to work with. Choose areas that
interest you. There are some ideas given below – or you might choose another topic altogether. It’s up to you. Keep in mind though that you will need to be able to easily access information for your policies and procedures.
Sustainability ideas:
· meetings
· production processes
· purchasing
· travel
· sustainable workplaces.
You will use your real names, backgrounds and communication preferences and styles during all role plays or simulated communication to ensure that the simulation is realistic.
You will also use information from real products and services to combine with information provided in the simulation pack and include in your presentations.
Complete Page 4 of your Project Portfolio by:
· describing the business
· describing the area of sustainability that you will focus on
· describing the policies and procedures that you will develop.
Submit Page 4 to your assessor. Your assessor must approve your planned presentations before you proceed with your assessment.
Review all of your documents
Before you begin your assessment, read through all of your assessment documents including this guide and your Project Portfolio. If you are working with the case study business, you should also read through all of the documents in the Simulation Pack.
If you are working with your own business or a business that you work in or are familiar with, make sure that you have access to all of the documents that you need and that you have familiarised yourself with them.
Make sure that you understand what you need to do and, if you have any questions, speak to your assessor or workplace supervisor.
19. Develop a briefing report
In this first activity, you will develop a briefing report. You should conduct research relevant to your chosen area of sustainability which identifies the following:
· Relevant environmental and sustainability legislation, regulations and codes of practice
· Sources of information on sustainability, including incorporating sustainability into business planning and using it as an opportunity to identify new business initiatives.
· Sustainability policies and procedures developed by other organisations
· Life cycle mapping processes.
Here are two websites to get you started: https://www.business.gov.au/risk-management/environmental-
impact/environmental-management/environmental-legislation-licences-and-permits
http://www.sustainability.vic.gov.au/services-and-advice/business/energy-and- materials-efficiency-for-business/resources-and-tools/life-cycle-management
Using your research and analysis, develop a briefing report which you will use later in this assessment. Your briefing report should address the following:
· Introduction, including current organisational practices.
· Key sustainability facts and figures and the benefits to businesses of implementing sustainable initiatives.
· How sustainability can be built into business planning and can inform business opportunities to reflect the organisation’s commitment to sustainability.
· Legal requirements in relation to workplace sustainability relevant to Grow Management Consultants, as well as any relevant regulations and codes of practices.
· Details of three sustainability policies and procedures researched and inclusions within the policy and procedures.
· An overview of life cycle mapping, including life style stages, life cycle map, life cycle matrix.
· Identification of the most effective strategies to reduce environmental impact relevant to your chosen sustainability area. Provide an example to illustrate this concept. Attach your example to your report as appendices; you should complete the life cycle map and life cycle matrix and mitigating strategies.
Example actions should be included as below.
· Example sustainability actions to inform the sustainability action plan for the next 12 months. You should identify at least five ideas initially, including
identifying priority actions and longer-term actions.
· Recommendations on suitable performance indicators that can be used to
measure environmental performance once the policies and procedures are implemented.
· Options for strategies that could be implemented to ensure that resource efficiency within the business is continually reviewed and improved.
· Proposed scope of the policies, including a list of headings to be included and a brief description of each heading.
· Recommendations for policy options including discussion on likely effectiveness, timeframes and any costs.
Work into Section 1 of your Portfolio.
Make sure you have answered all questions in each copy of Section 1 of your Portfolio. Submit to your assessor for review.
You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in each copy of Section 1 of the Project Portfolio and make sure you attach these upon submission.
20. Meet with your stakeholders
Now that you have developed a briefing report, you should consult with at least two stakeholders to gather their advice and feedback. At the meeting, the stakeholders will provide input into the development of the policy and procedures through their comments and ideas. Encourage their participation.
During the meeting, demonstrate effective communication skills including:
· speaking clearly and concisely
· using non-verbal communication to assist with understanding
· asking questions to identify required information
· responding to questions as required
· using active listening techniques to confirm understanding.
Following the meeting, summarise the stakeholder feedback and finalise the scope of the sustainability policies and procedures including:
· required outcomes
· KPIs
· methods of implementation.
Work into Section 2 of your Portfolio.
This meeting may take place with actual people who work for/who are associated with your chosen business. Alternatively, classmates or your assessor may play the role of one or more stakeholders. If in the classroom setting, you will all take turns within your group to share your individually developed briefing reports and to gather feedback and input. Your discussions should take at least 20 minutes each.i
This can either be viewed in person by your assessor or you may like to video/audio record the session for your assessor to watch or listen to later. Your assessor can provide you with more details at this step. If this session is not viewed in person by your assessor, you will attach proof of the meeting to Section 2 of your Project Portfolio.
Make sure you have answered all questions in each copy of Section 2 of your Portfolio. Submit to your assessor for review.
You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in each copy of Section 2 of the Project Portfolio and make sure you attach these upon submission.
21. Developing the sustainability policies and procedures
Develop the policies and procedures based on your briefing report and stakeholder feedback.
Ensure that your policies and procedures include a statement about the organisation’s commitment to sustainability, as well as how sustainability initiatives will be incorporated into business planning and will also serve as business opportunities.
Work into Section 3 of your Portfolio (note that two copies of Section 3 have been provided).
Make sure you have answered all questions in each copy of Section 3 of your Portfolio. Submit to your assessor for review.
You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in each copy of Section 3 of the Project Portfolio and make sure you attach these upon submission.
22. Developing an action plan
The next part of the assessment task requires you to develop an action plan to implement one of the policies and procedures which you developed earlier.
Your action plan should include:
· The resources required for implementation of the policy (human, financial, material)
· A list of sources of resources required
· A priority list for implementation
· Individual responsibilities
· Strategies for continuous improvement
· Strategies for tracking and monitoring the success of the policy
· Strategies for supporting implementation
· Strategies for reviewing implementation (How will outcomes be documented? How will feedback be provided? How will trends be identified and recorded?)
An important part of your action plan should be a strategy for communicating with stakeholders to generate engagement with sustainability initiatives. As part of this, seek and incorporate feedback on your action plan from one of the stakeholders who you consulted in Activity 4. (If you are working on the Case Study business, seek feedback from your Assessor.)
Work into Section 4 of your Portfolio.
Make sure you have answered all questions in each copy of Section 4 of your Portfolio. Submit to your assessor for review.
You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in each copy of Section 4 of the Project Portfolio and make sure you attach these upon submission.
Project Portfolio – Part A
Use Part A of your Project Portfolio with Assessment Task 2.
Section 1: Briefing report
	Introduction
State the purpose of the report, including current organisational sustainability practices.
Attach copies of any relevant, current policies and procedures or company
information to this section of your portfolio.
	The goal of this paper is to demonstrate the benefits of sustainable policy practises in crop management. Also, in a professional manner, provide other recommendations as well as sustainable practises in the organisation. The purpose of this study is to examine the present condition of Grow Management Consultants' sustainability practises and execution so that adjustments may be made to meet this aim. Business long-term viability Grow Management Consultation recognises the need of adopting sustainability throughout the company. It offers a number of services to assist businesses, including:
· assess current managers' leadership behaviour and performance indicators; and • develop and implement personalised leadership training based on the findings.
· One of the company's primary consultants and directors, Paul Burns, just completed a Sustainable Business course and is keen to implement sustainable practises throughout the board. 
· Paul's involvement at the workshop had an influence on the strategic plan, which was recently modified.
As part 
· It incorporates the following statement in its mission statement:
· We are committed as a corporation to the health of both economic and ecological systems, as well as the health of individuals and other living things. 
· The Strategic Plan, on the other hand, does not include any specific initiatives, so the remark looks to be only lip service for now.
· Paul is keen to develop a sustainability plan and practises for the entire company, including travel, purchasing, office energy use, office supplies, and cleaning. 
· Paul, on the other hand, has said unequivocally that he does not want to spend money on policy and procedure development, and that all work must be done in-house, therefore consultants cannot be recruited.
	Sustainability facts and figures
Include information on sustainability facts and figures, as well as the benefits to businesses.
Attach links to relevant research, company
information etc to this section of your portfolio.
	Switching to energy-efficient lighting and regulating lighting settings according to the production schedule will save money in the long term. Monthly utility expenses will be reduced as a result of solar and wind energy. Supplies can be saved by recycling and utilising e-books.

Flinders International College V XXXXXXXXXXBSBSUS511 Develop workplace policies and procedures for sustainability | 1 Grow Management Consultants Grow Consultants specialises in leadership consultancy...

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