ICTICT509 Gather Data to Identify Business Requirements Assessment Assessment 1: Short Answer Questions 1. What are 3 methods that you might use to identify information repositories across the...

ICTICT509 Gather Data to Identify Business Requirements Assessment
Assessment 1: Short Answer Questions
1. What are 3 methods that you might use to identify information repositories across the business?
Answer
Usability – They need to present on regular basis to the user.
Context – The repository should be relevant, and they are valuable if connected and are in context.
Codification- The right level of codification is also important.
2. Discuss the types of questions that you should develop and use to elicit relevant and required information from key stakeholders.
Answer
1. What are the biggest challenges in role of the stakeholders.
2. what is success for you.
3. Who will be impacted by the project and how.
4. What would happen if we do not change the way things are done currently.
5. What actions or processes of the organisation can have impact over the project.
6. Please describe the whole process.
3. Why is it important to use wide range of different information gathering techniques when identifying business requirements?
Answer
It is very important to have complete range of the reports and any other available data sources to collect all the information required for business. This information helps to identify the business requirements which are related with the needs of ICT present in organisation.
4. What are the types of business-critical factors you will need to confirm with stakeholders?
Answer
The values are referred as the mission of the organization and it is a critical factor it is important to understand and stab lish the value for the organization as the first step device a successful strategy for the business and also understand how we can create values for others. The second one is opportunities which can be defined as the possible competitive positions for creating the values in the market. With the capabilities we can understand the strength of the organization. These are used to enhance the strategic efforts of the organization. We can evaluate the strategy of organization with the help of distinctive resources.
5. Discuss some of the different ways that could be used to analyse group and individual responses to clearly define business priorities.
Answer:
To analyse the individual responses, we can have interviews. The face-to-face interviews can be conducted with each individual of the organization to understand there priorities for the business. To analyse the whole group and their response we can have a feedback form. The feedback form will have multiple questions which need to be answered by each user and then we can analyse it to get clarity with the priorities of the group regarding business.
6. What information should be used to define the client business domain, so that the business needs are understood by project team and client?
Answer
The business domain of the client is very specific and complex. It can be characterised by the culture of the company which is followed by the client and the business model along with its nature. It is also known as the software project which need certain expertise as per the business domain which it affects. The subject matter experts are generally welcome to handle the strategic consultant, business modelling and the supervision of the project.
7. Identify and discuss at least 8 of the hardware and software products currently accepted and used in the ICT industry, including their general features and their capabilities.
Answer
CPU
Storing device
RAM
Motherboard
Data
Information
Algorithm
Operating System
8. Discuss the various quality assurance practices that are required when determining requirements of an organisation.
Answer
1. Identify the organizational goals clearly.
2. Identify all critical factors for success
3. Identify the external and internal customers.
4. Get feedback from customers
5. Implement the improvements for continuous success
6. Select the software for managing quality.
7. Measure results
9. Briefly outline how to examine the current functionality of a systems hardware, software and communications.
Answer:
The computer components are most important for any organization. The component can be software or hardware and they needs to be updated regularly. These components are improving now frequently and also affect the price. It costs a lot for the money in the organization. The company should select and buy the appropriate and cost-effective component.
Assessment 2: Observation/ demonstration
The following task must be conducted in a workplace or in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the general information and communications technology (ICT) industry, and include access to a project brief and business documentation.
For this task you are to compete the following steps to gather and analyse data to identify business requirements for at least 1 business, and prepare a data analysis for review.
Perform the following steps to identify the key information sources for the data gathering:
1. Define the client business domain, so that the business needs are understood by project team and the client.
The business has the client business domain for the manufacturer company. The client business domain is related with the manufacturing of hardware tools and equipment for different other firms.
2. Identify, across the business, the information repositories that are pertinent to the business requirements.
For this business it is important to have a database repository which will have information about the suppliers, manufacturers, vendors and customer companies.
3. Obtain and review the current organisational documentation.
Currently the organisation takes order from other firms and then they are completed with the help of suppliers and the employee.
4. Develop a list of critical questions, using a mixture of open and closed questions, to elicit information from key stakeholders.
a) Hey what are your expectations from the business.
b) What is the goal.
c) What will you deliver to the customers?
d) How hey you will do marketing.
e) How you will store the information
5. Identify and use a wide range of information gathering techniques.
To collect the information from the users or stakeholders we can have face to face interview or the survey forms with predefined set of questions.
6. Review and analyse, for business information, relevant reports and other data sources.
To understand and analyse the business information we can check for the design document and policies and procedures which are followed by the organization. We can look up for the background of the organization and the history of customers and orders.
7. Confirm with the stakeholders, the business-critical factors relating to the current and the future directions of the organisation.
The business-critical factors are management qualifications, image with stakeholders, relationship with the suppliers, location and the knowledge of the market.
8. Analyse the group and individual responses to clearly define the business priorities.
After getting responses from the individual and group on the basis of survey for it was easier to understand have priority for the business. The major priority of the business is to have a better customer base and also easier technology to maintain the record of the customer.
9. In accordance with the organisational standards, document a data analysis for review, based on the business strategy and current and future directions.
For the data analysis we can have a document to include the risk, remove risks, incident description, complex situations and also information about the design of the business.
After you have successfully completed the above steps to gather data to identify business requirements, and prepared a data analysis for review, you will need to sit down with your assessor and discuss:
10. The current industry accepted hardware and software products used throughout the task, including their general features and capabilities suited to the project.
The industry needs different types of hardware and software. For the hardware it would need server to handle the information about all the orders and data of the customers. It would need software for the customer relationship management and also finance management. This software will make it easier for the employees to have a better relationship with the customers and also handle inflow and outflow.
11. Outline the role that stakeholders played, and the degree of their involvement in the process.
The stakeholders of any organization are the most important part for the business. In this case it was a great involvement of the stakeholders for the processes. It is important to satisfy the needs of the stakeholders with the project and fulfil their demand.
12. The quality assurance practices used when determining the requirements.
To have a quality assurance we can set the testing requirements and the ghost. Stab lish a clear workflow for the whole process and then check compliance as per the industry standards. We can combine the automated and manual testing for the process and then implement a risk-based testing. After the risk-based testing, we can conduct regression testing and then use shift left testing.
13. The functionality of the system's current hardware, software and communication.
The hardware of the system is able to maintain servers and network. It has all the network connections properly done the software is able to handle the customer relationship and enhance it with better satisfaction to the customers. Communication network is also secured with the help of firewall and other techniques to create a barrier for attackers.
    Observation checklist
    Items
    Yes/ No
    Comment
    Define the client business domain, so that the business needs are understood by project team and the client.
    
    
    Identify, across the business, the information repositories that are pertinent to the business requirements.
    
    
    Obtain and review the current organisational documentation.
    
    
    Develop a list of critical questions, using a mixture of open and closed questions, to elicit information from key stakeholders.
    
    
    Identify and use a wide range of information gathering techniques.
    
    
    Review and analyse, for business information, relevant reports and other data sources.
    
    
    Confirm with the stakeholders, the business critical factors relating to the current and the future directions of the organisation.
    
    
    Analyse the group and individual responses to clearly define the business priorities.
    
    
    In accordance with the organisational standards, document a data analysis for review, based on the business strategy and current and future directions.
    
    
    The current industry accepted hardware and software products used throughout the task, including their general features and capabilities suited to the project.
    
    
    Outline the role that stakeholders played, and the degree of their involvement in the process.
    
    
    The quality assurance practices used when determining the requirements.
    
    
    The functionality of the system's current hardware, software and communication.
    
    
Candidate instructions:
The candidate is to answer the following theoretical knowledge based questions correct. The candidate may refer to their learning materials and conduct any research necessary when completing answers.
1. Explain how technology is researched through the business process. (100 words)
The information technology supports the business process of the organization and also take important decisions. The information technology is used to get competitive advantage a customer is able to encounter the information system process of the organization and perform at the company. Technology which can be selected for the organization depends on the process which will be performed. If the organization is heavy direct interaction with the customers, then they need to use customer relationship management technology to maintain the record of their customers or if the organization is based on helping group of people then they would not need CRM.

Identify three potential criteria for selecting technology. (3 words)
Features
User-friendliness
Security
Discuss two ways in which the organisation’s technology needs can be determined. (65 words)
Collect all the information related with the requirement of the organization. We can perform need assessment picnic. In the need assessment we can finalise who can conduct this assessment for the organization and also, we can follow different steps. For the need assessment we have to follow 3 steps out of which we will collect all the information, prioritise the needs and then arrange them accordingly.
What impact do the following factors have on your strategic plans for hardware technology?
Physical infrastructure (30 words)
The physical infrastructure has the major is over the plan for hardware technology. Hardware needs to be installed in the place where we are performing the whole...