Sources of Information about Government Contracts, Grants and Cooperative Agreements Chapter 12 Sources of Information about Government Contracts, Grants and Cooperative Agreements Chapter 12 1...

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Sources of Information about Government Contracts, Grants and Cooperative Agreements Chapter 12
Sources of Information about Government Contracts, Grants and Cooperative Agreements
Chapter 12
1
Topics:
Catalogue of Federal Domestic Assistance
The Commerce Business Daily
Types of Procurement
The Request for Proposal
The Invitation for Bids
Types of Contracts
Chapter focuses on:
Human Service Administrators need to be well-informed about the ins and outs of various types of government funding and how to identify government funding opportunities.
Know the differences between procurement and assistance relationships.
Learn about government contracts, grants and cooperative agreements.
Know the two major procurement approaches used to select contractors
The three major types of government human service contracts.
3
What is the Federal Grant and Cooperative Agreement Act?
Originated in 1977…
“it sets out to guide government agencies in their use of federal funds by distinguishing between contracts, cooperative agreements and grants.”
Passed by Congress, the act identifies 2 types of financial relationships:
Procurement and Assistance
And 3 types of financial instruments:
Contracts, grants, and cooperative agreements
Differences
In assistance relationships, service recipients are considered to be the clients of the human service agency receiving federal funding not the federal department or agency.
In Procurement relationships, service recipients are considered to be the clients of the federal government, the human service agency is only a paid service provider.
Procurement Relationship- exist when a federal department or agency expends funds to secure (purchase) goods or services for its own purposes.
Assistance Relationship-exist when a federal department or agency provides funds to another agency to assist that agency in discharging its own responsibilities.
The Federal Grant and Cooperative Agreement Act…
Restricts the use of contracts to procurement relationships
Those that are required to use grants
Those that are required to use cooperative agreements
It also requires that every federal program identify the nature of its financial relationship and the types of financial instruments it uses
It applies only to federal departments and agencies. State and local governments have their own policies concerning when a contract or a grant is the more appropriate financial instrument
State and local governments tend to favor procurement relationships over assistance relationships and favor contracts over grants.
Cooperative agreements are unique to the federal government, state and local governments don’t use cooperative agreements.
When they use a grant it becomes a cooperative agreement.
The Federal Grant and Cooperative Agreement Act
Federal Level:
The Catalogue of Federal Domestic Assistance
The Commerce Business Daily
Sources of Information about Government Contracts, Grants and Cooperative Agreements
The Catalogue of Federal Domestic Assistance
Is an encyclopedic listing of all domestic human service and non human service federal programs in all federal departments and agencies that provide assistance type funding to state and local governments, Indian Tribal governments , and private non profit agencies.
The Commerce Business Daily
Iis a newspaper that is published every working day and lists announcements of human service and non human service contracts, grants, cooperative agreements, requests for proposals, and invitation for bids made by various federal departments and agencies.
He The other method of learning about state and local government contracting opportunities is to frequently check the legal advertisements section of the major local newspaper.
Types of Procurement
Procurement is the generic term for the process used by governments (federal, state, local) to select contractors and award contracts,
In selecting contractors and awarding contracts, state and local governments generally use of the two procurement approaches:
The request for Proposals (RFP) or the invitation for bids (IFB)
The Request for Proposal approach is also known as competitive negotiation.
The Invitation for Bids approach is also called formal advertising, competitive bidding, and sealed competitive bidding.
Both approaches are competitive in nature, they are designed to solicit more than one bid or proposal. The request for proposals is used more frequently for human service programs.
The Request for Proposals
Interested human service agencies (prospective contractors) prepare a proposal with an operating budget.
A prospective contractor details how it intends to provide the service, identifies the education, qualifications, and experience of staff who will be involved in providing the service.
In the budget section, a prospective contractor identifies all the items of cost it estimates will be incurred in providing the service.
The request for proposal package gives the due date for submission of completed proposals, specifies the criteria by which proposals will be evaluated, and that late proposals will not be considered.
The Invitation for Bids (IFB)
The Invitation for bids approach is generally used only when a state or local government department knows exactly what it wants to purchase in terms of the type of service, staff qualifications, quality standards, client characteristics, and other factors.
there is no negotiation- prospective contractors interested in providing the service simply fill in the sections that ask for the unit price or the total price they propose to charge.
At the specified time for the opening of bids, the state or local government opens all bids submitted on time and records the bid prices. The contract is usually awarded to the responsible prospective contractors submitting the lowest responsive bid.
The Request for Proposal approach is used more frequently with “soft services” or services directed at clients. example: counseling or therapies.
The Invitation for Bids approach is used more frequently with “hard services” or services directed at things.
Example: transportation or home delivered meals.
Cost Reimbursement contract- a contractor is reimbursed for actual allowable expenses incurred in the provision of service. If an expense is not actually incurred, then it is not reimbursable.
Performance contracts-it focuses on the outputs and outcomes of service provision and ties either contract payments, contract extensions, and renewals. Unlike Cost reimbursement contracts, the amount of compensation that a contractor receives is not determined by the amount of expense incurred but rather the amount of outputs, the number of outcomes or some combination.
Capitated (Managed care) contracts-are designed to control the utilization of services and resources. A contractor usually receives a fixed payment to provide services to a client for a fixed period of time.
Types of Contracts
Internet Resource
Answered 4 days AfterMay 01, 2021

Solution

Sanjukta Bhattacharya answered on May 05 2021
23 Votes

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