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MNG00785 Project management Topics 1 - 3: Develop a Charter Contents 1Developing a charter:3 1.1Charter elements3 1.2Charter decision-making4 1.3Project Selection Prioritization Matrix5 1.4Assessment task one:5 1.5Examples of Scope Statements6 1.6Scope Overview (word limit: 150)7 1.7Milestone Schedule and Deliverables8 1.8Initial Risk Identification9 1.9Resources Required10 1.10Initial Stakeholder Identification10 1.11Team Operating Principles10 1.12Lessons Learned11 1.13Commitment11 2References:11 Developing a charter: There are a number of steps to develop a project charter, and a number of charter elements. The table below (Exhibit 4.3) displays the common elements in a project charter. Charter elements (Kloppenborg 2015, p. 87) Charter decision-making But not every project needs a charter, and not every charter is identical. Charters are scaled to reflect the size of the project. Exhibit 4.2 from the book provides a useful guide to whether a charter is needed, and the complexity of the charter if one is required. (Kloppenborg 2015, p. 86) 4 | Page Project Selection Prioritization Matrix Below is an example of how calculations in a trade-off matrix are performed: Project/Selection Criteria Criteria A Criteria B Weight: 5 10 Total Landscaping project 7 5 (5*7=) 35 (5*10=) 50 (35+50=) 85 Using the example, score each of the projects in the table below. Based on the score, which project would you choose? Project/Selection Criteria Potential Monetary Gain Success Probability Social Opinion Weight: 5 10 3 Total Construction Project: International Hotel, Hawaii 10 5 5 Construction Project: Local Hotel, Brisbane 8 6 4 Infrastructure Project: High Speed Rail – Sydney to Melbourne 9 3 8 Investment project: The Old Farm House 7 7 10 Answer: · _________________ Reference: (Kloppenborg 2015, pp. 36-41) Assessment task one: MyProject Charter is the first Assessment Task. See the UIG for more information, and the Assessment Task instructions on the learning site. You should use these documents, along with the marking criteria (also known as a rubric) to guide your development of your assignment. The first thing you need to do is decide what your project will be, and create a “Scope Statement”. Examples of Scope Statements (Kloppenborg 2015, p. 92) 6 | Page Scope Overview (word limit: ~150) Use your own words to convert your own project brief into a short scope overview. The scope statement is a SMART summary of what the project will entail, i.e. what the project will deliver to the project customer. Project goals, on the other hand describe what the customer expects to do with the project deliverables, e.g. increase sales by X%, reduce customer wait times by X minutes, etc. For this exercise focus upon what the project will entail. (Kloppenborg 2015, pp. 87-8) Write your scope statement in this text box 11 | Page Milestone Schedule and Deliverables The milestone schedule is “a summary-level schedule that identifies the major schedule milestones or significant points or events in the project.” (Kloppenborg 2015, p. 88) Based on the project brief and the list of tasks, please list the milestones you would identify for this project. The start and the end of the project are already given for you. Estimate a completion date for each milestone, as well as what the acceptance criteria would be. Also think about who should judge whether or not the criteria have been met (Kloppenborg 2015, pp. 88-9). The exhibit below is an example of a milestone table. Note that the table must have a milestone (usually a major deliverable), the completion date (not “from-to”, but a discreet date), how the milestone will be judged to have been delivered (or not), and who will decide if the milestone is acceptable. (Kloppenborg 2015, p. 94) Now create your own milestone schedule: Milestone Completion Date Acceptance Criteria Stakeholder Judge Charter signed off Project completion Initial Risk Identification Projects are undertaken in an environment of uncertainty, thus there is no such thing as a “risk-free project”. Think about the risks associated with your project. What could go wrong? Could someone get hurt? Could the project be delayed somehow? Could the budget be exceeded? Could a law be broken? Have you made assumptions about your project that could be incorrect? You need to think creatively about your own project. Based on the project brief, examples from the book and your own interpretation, please identify at least 4 potential risks to the project (Kloppenborg 2015, pp. 89-90). Project (Potential) Risks Risk Owner Contingency Plans Resources Required Based on the project brief, examples from the book and your own interpretation, please identify the funding, workers and equipment required for this project, as well as potential other resources. Don’t overthink this activity and keep it short and simple (Kloppenborg 2015, p. 90). Funding: People: Equipment: Other: Initial Stakeholder Identification Based on the project brief, examples from the book and your own interpretation, please identify at least 4 stakeholders to the project, their interest and priority to the project (Kloppenborg 2015, p. 90). Stakeholder Interest in Project Priority (High/Medium/Low) Team Operating Principles Please list a minimum of 3 Team Operating Principles you believe will be important for your project (Kloppenborg 2015, p. 90): # Team operating principle 1 2 3 Lessons Learned Please list a minimum of 3 Lessons Learned from past projects you believe can contribute to your project (Kloppenborg 2015, p. 91): # Lesson 1 2 3 Commitment Fill out the first column of the table below (Kloppenborg 2015, p. 91): Sponsor Department / Organization Signature N/A Project Manager Department / Organization Signature N/A Core Team Members Department/ Organization Signature N/A References: Kloppenborg, T 2015, Contemporary project management, Nelson Education. School of Business and Tourism www.scu.edu.au Lismore Coffs Harbour Gold Coast PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Harbour NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia T +61 2 6620 3000 F +61 2 6620 3700 T +61 2 6659 3777 T +61 7 5589 3000 F +61 7 5589 3700 CRICOS Provider 01241G MNG00785 Project Management Assessments Guide Session 3, 2018 www.scu.edu.au Lismore Coffs Harbour Gold Coast PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Harbour NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia T +61 2 6620 3000 F +61 2 6620 3700 T +61 2 6659 3777 T +61 7 5589 3000 F +61 7 5589 3700 CRICOS Provider 01241G Assessment 1: Project proposal (15%) MyProject Charter The Project Charter should explain the background of the organisation where this project will be carried out, the objectives of the project and the importance of this project to the organisation. The Charter includes a Business Case, Milestone Schedule, as well as any major problems or anticipated Risks with this project if they are known at this stage. The textbook provides detailed examples of what needs to be included in the Project Charter. These examples will assist in the development of the Project Charter for MyProject. The project should be of commercial consequence which demands a Return-On-Investment (ROI) analysis, and could be from one of the following categories depending on the type of business a student is involved in: an organisational project that a student is involved in as the organisation’s main line of business – to manage projects for your organisation or on behalf of others an activity that a student is convinced would benefit from being handled as a project an activity in which a student was involved in the past that was not carried out as a project, but one which you believe would have been managed better as a project. If you use this option you should describe how you would execute this activity now using the knowledge gained through this unit. As this and the second assessment task are designed to demonstrate your grasp on the concepts, theories and practices described in the textbook and PMBoK, students are required to describe the purpose of each section of the Charter in paraphrased text, appropriately referenced to the prescribed textbook, the PMBoK, and/or readings on the learning site. Failure to do so will result in a reduction of marks for each marking criteria where this is not performed. The project MUST NOT be any of the following except with written approval from your tutor or the Unit Assessor: A wedding event a project developing an App implementation of a change management initiative a Not-For-Profit event the establishment of a restaurant a farewell event a sporting, cultural or music event The maximum word length for this assignment is 1,500 words excluding words used in any charts, templates, forms or diagrams that you have used to apply the knowledge areas. The word count DOES NOT include the sponsor letter. NOTES: www.scu.edu.au Lismore Coffs Harbour Gold Coast PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Harbour NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia T +61 2 6620 3000 F +61 2 6620 3700 T +61 2 6659 3777 T +61 7 5589 3000 F +61 7 5589 3700 CRICOS Provider 01241G 1. Students undertaking this unit for a second or subsequent time must use a completely different project to the one they used in their previous attempt. 2. Students are directed to the Activity to be completed at the end of Topic 1. 3. The project must be undertaken in Australia and use Australian currency. Format for