I WANT TO MAKE 1 , 2 ,3 TOPICFIRST 1 TO 3 TOPIC
Project description and justification
|
Stakeholders
|
Requirements management
|
PPMP20008 Assessment 2: Project Scenario CQUniversity NAIDOC Week Event 1. Project Title: CQUniversity NAIDOC Week Event 1. Concept: Increase the awareness of Aboriginal and Torres Strait Islander peoples’ perspectives by creating opportunities for CQU staff and students to engage with the National Aborigines and Islanders Day Observance Committee (NAIDOC) theme for the current year. 1. Background The School of Engineering and Technology (SET) Indigenisation Committee is interested in projects that will: · Provide opportunities for respectful and culturally appropriate engagement and collaboration with Aboriginal and Torres Strait Islander peoples, and/or · Improve CQU staff and student awareness and understanding of indigenous Australian perspectives and cultures. At the last meeting, the Committee discussed ideas for hosting events on CQU campuses. The preferred option of the committee was a project to celebrate NAIDOC week by hosting simultaneous events on the main campuses. NAIDOC WEEK 1. Preferred Project The School of Engineering and Technology (SET) Indigenisation Committee has requested a project to host NAIDOC Week events at the following CQUniversity campuses: Rockhampton, Brisbane, Sydney, Melbourne and Perth. The Committee emphasised that the events were an opportunity for CQU staff and students to engage with and build collaborative relationships with the local Aboriginal Communities. Visit the NAIDOC week website: http://www.naidoc.org.au/ to complete the details below. The events are to reflect the current years NAIDOC week theme, which is: Events are to occur during NAIDOC week. This year NAIDOC week falls on the following dates: 1. Your Task The Chair of the CQUniversity SET Indigenisation Committee, Ms Natalie Ewin, has tasked you with providing the project board with further information in relation to the project. The Chair will be the Project Executive (sponsor) for the project board. You are to develop a project plan that reflects the project described in this document and aligns to PMBoK and Prince2 requirements. 1. Due Date This submission is due in week 8. 1. Template The Project Executive has supplied a template, which has been tailored to suit the organisational context and incorporates elements of both a project plan and a charter. You are to use the template for the assessment. Delete all blue explanatory text prior to submitting. 1. Marking Breakdown The marking breakdown below for the submission and are reflected in the content headings of the template provided. To ensure you do not lose marks, ensure you understand the project topic, the content headings and check your writing quality i.e. spelling, grammar etc. Content of project submission Marks Project description and justification 6 Stakeholders 10 Requirements management 6 Scope 11 Schedule 6 Cost Baseline 5 Risks 3 Tolerances 1 Lessons 2 TOTAL MARKS 50 Ensure your assessment is submitted in an appropriate format. The information within the file must be able to be read by Turnitin (i.e. no zip files, pictures or PDFs). Submissions should be concise, demonstrate clarity of expression and contain correct grammar and spelling. Assessments provide the opportunity for students to demonstrate their knowledge and skills to achieve the required standard. To do this, assessment responses need to be both clear and easy to understand. If not, the University cannot determine that students have demonstrated their knowledge and skills. Therefore, assessments will be marked accordingly including the possibility for 0 (zero) marks to be awarded, where applicable. DO NOT PROVIDE YOUR GROUP ANSWERS TO OTHER GROUPS. Each term groups are investigated for academic misconduct; this includes the group members who authored the original submission. It is your responsibility to ensure you understand what constitutes academic misconduct and the consequences. All members of your group will be found guilty regardless of who in the group provided (or failed to secure) the submission as well as those who have copied. 1. Group or Individual Assessment task 2 is a group assessment. There is to be a maximum of four students per group. Each member of the group must be enrolled in the same tutorial. CQUniverstiy NAIDOC week celebrations Term 1 ass_2 Project Plan Student name Student number Qu/s responsible for. Campus: Insert campus or distance Tutor: Insert tutor name Tutorial number: Insert the tutorial number Notes to the Author [This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided. · Blue italicized text provides an explanation of what should be included for each section. Remove all blue text prior to submission. If there are two or more options for you to decide between, revert the option you are keeping to black and remove the other. Project Introduction Provide a considered and concise description background and major deliverables of the project in your own words. Information describing the project scenario can be found in the assessment specification file and from your own research. DO NOT cut and paste the background from the Project Scenario here. Project background (1 mark) Insert information here Project description (1 mark) Insert information here Major deliverables (1 mark) Insert information here Justification (3 Marks) Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17 http://prince2.wiki/Business_Case The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text. (a) Output (b) Outcome (c) Benefits 2 Stakeholders List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is a sponsor, supplier and a user. Be specific when listing whom the stakeholder or stakeholder groups are and include the category in the second column. Do not include the project manager as a stakeholder. The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’. 2.1 Key Stakeholder List (6 Marks) Stakeholder Category (i.e. Sponsor / Supplier / User) Description of Interest Description of Influence 1 2 3 4 5 6 2.2 Stakeholders Engagement Assessment Matrix (3 marks) The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified. Only select one of the engagement descriptions for each stakeholder. Stakeholder Unaware Resistant Neutral Supportive Leading 1. insert name 2. insert name 3. insert name 4. insert name 5. insert name 6. insert name 2.3 Stakeholder Communication (1 mark) The Project Board has asked you to provide advice on how best to communicate with the stakeholders who are not on the Project Board or in the Project Team. Describe the communication method you believe will be most effective, state whether the method is PULL or PUSH communication, and briefly justify your choice. Communication method PULL or PUSH Justification 3. REQUIREMENTS MANAGEMENT 3.1 Traditional Owner/s of the land on which CQ University campuses are located (1 mark). The Senior Supplier has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Describe which approach is most appropriate and provide a brief explanation justifying your answer. 3.2 Opening statement style (1 mark) The Project Board has asked that the respective campus leaders open the event on their campus and ask your advice regarding which statement should be used when opening each event. The Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent. State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a brief explanation justifying your answer. 3.3 Requirements gathering for each event (1 mark) The Senior Supplier representing the event management company engaged to design the event program and host the event, provides the following information to the project board: One of their event program designers previously developed an event program for the local Maori community group. The designer is confident they could utilise the same event program and modify the content by researching the language, customs and protocols online. They suggest by using desktop research only will save both time and money, as there would be no need to contact anyone outside the current project team. State whether the suggestion of using the previous event program and desktop research method for the NAIDOC week events is an appropriate method of requirements gathering? Briefly explain your answer. 3.4 Requirements traceability (1 mark) As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle? 3.5 Requirements prioritization process (2 mark) The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose. List the four components of the MoSCoW technique and explain each component. Component name Component explanation 4 SCOPE 4.1 WP number restriction The project board wants no more than six work packages for the project. Explain what the benefit to combining activities into a limited amount of work packages? (1 mark) 4.2 Work Breakdown Diagram Complete the WBS below. It must comprise 3 levels and 6 work packages. Please note: The third level comprises work packages. You need to insert a name and id in each of these work packages. (4 marks)