i will attach the template all you need is to fill it up and also and example one that is done
ASSESSMENT 2 BRIEF with additional delivery Subject Code and Title EVT207A – Event Venue Management Assessment Risk Management Plan Individual/Group Individual Length 750 words (+/- 10%) You may go 20% over if required Learning Outcomes The Subject Learning Outcomes demonstrated by successful completion of the task below include: c) Submission Due by 11:55pm AEST/AEDT Module 4.2 (Sunday of week 8). Weighting 25% Total Marks 100 marks Task Summary In Assessment 1, you chose a venue suitable for hosting multiple clients at once. Assessment 2 requires you to focus on Client 1 and their event from Assessment 1 and assume the position of the in-house event manager for Client 1’s organisation. As part of the chosen venue’s terms and conditions of usage, all clients must submit a thorough event risk management plan for review and approval prior to the event being permitted onsite access. As the in-house event manager of the organisation and the project lead on the event, it is your task to develop the risk assessment, control and mitigation strategies, and then present this to the venue for review and approval. Context This assessment task will demonstrate your ability to: · Understand an event brief and objectives · Identify risk factors in a variety of settings · Describe and appropriately assign minimisation and mitigation measures · Present reasoned arguments for suggested courses of action and any resulting consequences. Task Instructions For this assessment, you must produce a risk management plan that includes: A risk matrix detailing each potential risk identified at the event – Please use the risk management word document delivered in conjunction with this assessment, read on for further details. A control and mitigation strategy for three specific risks. Please use the risk matrix word document delivered in conjunction with this assessment. You can clear both below of the examples and deliver your own interpretation of risks and hazards . 1.Risk management controls template -how to make safer (avoid, accept, monitor, prepare, mitigate, transfer) 2. Risk Action Plan, often used in conjunction with the control plan -delivering deeper management. Please add six risks To complete this task, you should complete the following steps: 1. Re-familiarise yourself with the event brief for Client 1 in Assessment 1. 2. Read the proposed event program below, taking note of each activity and identifying the risk it might pose. 3. Prepare a risk matrix that includes each risk you have identified. Provide further details on mitigating three of the risks in the matrix. To better understand, see the examples delivered on the Risk Assessment highlighted in Risk management controls template -how to make safer (avoid, accept, monitor, prepare, mitigate, transfer) all are highlighted in red. Remember these are examples to give you a better understanding of how to mitigate risk, not to be used in your assessment. STEP 1 1. Re-familiarise yourself with the event brief for Client 1 presented in Assessment 1, ensuring you take note of any additional details that have been added. The event venue will be the same as one you presented as a solution in Assessment 1. EVENT NAME: ABCD Annual Convention EVENT DAYS: Wednesday – Friday ANTICIPATED ATTENDANCE: 200pax 1. EVENT PROGRAM – highlighted in yellow , the additional content Wednesday · Attendees will arrive from interstate. · The exhibition will be set for exhibitors to bump in. · A meeting of the Board of Directors of the organisation will be held at the venue to discuss a highly publicised contentious issue affecting the public. · An offsite Welcome Reception will be held from 7pm – 10pm, where cocktails and canapes will be served. · The AV and venue teams will set the space ready for the conference sessions on Thursday morning. This will include bumping in an elaborate stage set with multiple heavy pieces and setting the room ‘cabaret’ or ‘classroom’ styles. Thursday · Conference sessions will run from 9am – 5pm. · All breaks will be held in the exhibition area. As an added theatrical element, a request has been made for live cooking stations to be included in the catering package. · The keynote speaker will be presenting on ‘Diversity and Inclusion in the Workforce’. He is a well-known quadriplegic and requires wheelchair access not only to throughout the venue but also to the stage. · A conference dinner will be held at the conclusion of sessions. There will be only a limited time to reset the conference room. · A three-course meal will be served at the conference dinner, with the entrée being a satay prawn cocktail. · A special performance has been arranged for the conference dinner called ‘Fire & Ice’ which incorporates water elements and fire throwing. Friday · Conference sessions will run from 9am – 5pm. · Exhibitors will bump out at the conclusion of afternoon tea. STEP 2 Prepare a risk matrix for the event, which includes the following for each identified risk: · Risk Description · Risk Type · Stakeholders affected · Likelihood rating (A - E) · Consequence rating (1 – 5) · Risk Control method These can be added to template: 1. Risk management controls template -how to make safer (avoid, accept, monitor, prepare, mitigate, transfer) STEP 3 Using the risk matrix, you have prepared, provide further detail for the venue manager on 3 risks of your choosing, from a mixture of categories and types. For the selected three risks, in a table format: · Describe risk type and the level of risk to your organisation or the venue · Suggested strategies/methods of control to treat each risk · Timeframes for each strategy · The stakeholder responsible for specific parts of the plan · Resources required such as money, staff and external help in mitigating the risk · Future action such as regular checking and updating of risks, if needed · The plan of action, should the risk activity eventuate despite prior planning · Conduct a brief impact assessment for if the risk occurs, assessing the physical, financial, environmental or social impacts. These can be added to template: 2. Risk Action Plan, (often used in conjunction with the control plan -delivering deeper management) Referencing It is essential that you use appropriate APA style for citing and referencing research. Please see more information on referencing here http://library.laureate.net.au/research_skills/referencing Add referencing to the bottom of the template, create an additional reference page . Submission Instructions Submit your Risk Management Plan via the Assessment link in the main navigation menu in EVT207A: Event Venue Management. The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback can be viewed in My Grades. Due by 11:55pm AEST Sunday end of Module 4.2 (Week 8). EVT207A_Assessment_2_Brief_Sept 2019 Page 1 of 6 EVT207A_Assessment_2_Brief_Sept 2019 Page 1 of 6 EVT207A_Assessment_2_Brief_Sept 2019 Page 1 Assessment Rubric Assessment Attributes Fail (Yet to achieve minimum standard) 0-49% Pass (Functional) 50-64% Credit (Proficient) 65-74% Distinction (Advanced) 75-84% High Distinction (Exceptional) 85-100% Ability to identify and assess risks in a venue setting Percentage for this criterion = 35% Demonstrates a limited understanding of potential risks and a lack of assessment by: Completing a risk matrix with few relevant/likely risks associated with the venue that have no or insufficient risk descriptions and/or types, or do not mention any affected stakeholders, or possess a likelihood and consequence rating or control measures that are accurate. Demonstrates a functional understanding of potential risks and some assessment by: Completing a risk matrix with a few risks associated with the venue that require clearer risk descriptions and/or types, a minimum of one affected stakeholder, a likelihood and consequence rating that is not completely accurate a control method. Demonstrates a proficient understanding of potential risks and assessment by: Completing a risk matrix with a minimum of three potential, yet not completely considered risks associated with the venue that include a mostly-accurate risk description and/or type, a minimum of one affected stakeholder, a likelihood and consequence rating that could be different in some cases and an adequate control method. Demonstrates an advanced understanding of potential risks and detailed assessment by: Completing a risk matrix with a minimum of four probable risks associated with the venue or event, which each include a correct risk description and type, a minimum of one affected stakeholder, an appropriate likelihood and consequence rating and an effective control method. Demonstrates a comprehensive understanding of potential risks and robust assessment by: Completing a risk matrix with a minimum of six relevant risks associated with the venue or event, which each include a clear, correct risk description and type, a minimum of two affected stakeholders, an accurate likelihood and consequence rating and a practical, effective control method. Ability to develop event risk mitigation strategies Percentage for this criterion = 35% Plan shows little/no understanding of mitigation strategies or appropriate usage by including: Fewer than three strategies for mitigation; no, or insufficient discussion about methods of control, timeframes for completion, stakeholders responsible for completion, valid resources required for mitigation, future actions, potential consequences or impacts for each strategy, and is not supported by sufficient, accurate or relevant references. Plan demonstrates a basic understanding of mitigation strategies and appropriate usage by including: Fewer than three sufficient strategies for mitigation, or three strategies that only briefly discuss methods of control, timeframes for completion, stakeholders responsible for completion, valid resources required for mitigation, future actions, potential consequences and impacts, that aren’t completely relevant and are is supported by adequate, relevant references. Plan demonstrates an adequate understanding of mitigation strategies and appropriate usage by including: Three sufficient strategies for mitigation that for each discusses relevant methods of control; somewhat appropriate timeframes for completion; some relevant stakeholders responsible for completion, valid resources required for mitigation, and acceptable future actions; a brief examination of potential consequences and impacts; and is supported by at least two relevant and accurate references. Plan demonstrates a developed understanding of mitigation strategies and appropriate usage by including: