Microsoft Word - bumgt 2614 PM 4-4 pmp template Cover Page Executive Summary Forever Tours, a travel agency based in Melbourne wants to build a website with Content management system which can provide...

its a group assignment which is already done but just need to make 2 or 3 slides for my part which is risk management plan and i am testing technician ganesh adhikari and write a paragraph on self reflection report


Microsoft Word - bumgt 2614 PM 4-4 pmp template Cover Page Executive Summary Forever Tours, a travel agency based in Melbourne wants to build a website with Content management system which can provide album creation according to location and continents. The agency also wants to build blog pages for different travel blogs it wants to publish. The estimated cost of the project is AUD $ 269,236 and estimated timeframe is six months. Table of Contents Executive Summary1 Introduction3 Project Scope4 Timeframe and Milestones5 Cost Estimates (Budget8 Risk Management Plan9 Communications Plan10 Reflection Journal of all individuals12 References14 Appendices15 Introduction This report is prepared to demonstrate the project management process and its internal documents and preparations . This report outlines all the essential needs for a project to get to a developmental phase and its entire course until the completion. This project is prepared for Forever Tours, a travel and tour agency based in Melbourne which provides different travel services and packages across the world for its customers. The agency wants to develop a content management integrated website to provide information for their customers about their services and packages. The project requires Album management plugin with categories according to the locations and its located continent(ahmed, 2019). The company also wants to add travel blogs to the website which can relay more information about the location of travel. The stakeholders for this project are listed below: 1. Client – Managing director of Forever Tours 2. Project manager 3. Frontend developer 4. Backend developer 5. Testing technician The Project team consists of the following: a. Ujjwol Budathoki – Project manager b. Prajjwal Raj Sah – Frontend developer c. Samit Paudel - Backend developer d. Ganesh Adhikari – Testing technician Project Scope Project's Name CMS website for Forever Tours Project's Manager Ujjwol Budathoki Project Starting Date 5/25/2021 Project Authorization date 5/25/2021 Project End Date 11/26/2021 Objectives 1. Build a CMS integrated website for Forever Tours. 2. Finish the project in time and budget. 3. Provide training to the staffs. Approach The approach for this project is to use Wordpress CMS with custom plugins designed for Forever Tours. Scope of the project Scope: · Website with CMS integration. · Bluehost cloud hosting for the website. · Photo album functionality · Training and documentation. Deliverables of the project 1. Development of pages and plugins. 2. Deployment of the website to the cloud server. 3. Training to the staffs. 4. Legislation according to policy. Stakeholders 1. Ujjwol Budathoki 1. Project manager 2. Prajjwal Raj Sah 2. Front end developer 3. Samit Paudel 3. Back end developer 4. Ganesh Adhikari 4. Testing technician Risks identified 1. Security risk 2. Delay risk 3. Budget risk Assumptions of the project 1. The budget of the project doesn't change. 2. The wages and salaries will be paid according to policy. 3. The timeframe will not be extended. Functional requirements 1. Album creation for different travel locations. 2. Geo tagging of pictures. 3. Travel location categories according to continents. 4. Blog posts. 5. Google analytics setup 6. Search engine optimized. 7. SSL installed. Non-functional requirements. 1. Secure website 2. Fast load time. 3. Ability to add more pages in future. 4. Reliable functioning. Schedule 1. Project initiation – 10 days 2. Requirements analysis – 30 days 3. Design – 10 days 4. Development – 30 days 5. Testing – 20 days 6. Implementation – 20 days 7. Training and documentation – 10 days 8. Closure – 7 days Limits and exclusions The following are the limits and exclusions of the project: · No gurantee of better business performance. · No e-commerce integrated. · Server needs to be renewed every 3 years. · No further contents are provided except the initial contents used in design. Customer review The review of the development would be done in each iteration with a meeting organized. Timeframe and Milestones The timeframe of a project is defined as the estimated time that will take for the development of the project from its initiation to closure. The estimated timeframe of the project is one month and 20 days. The timeframe was established using the project management software and milestones set for the project. The following are the milestones of the project: 1. Project initiation – 2 days 2. Requirements analysis – 4 days 3. Design – 5 days 4. Development – 10 days 5. Testing – 7 days 6. Implementation – 4 days 7. Training and documentation – 4 days a. Work Breakdown Structure (WBS) Work breakdown schedule is the breaking down of the milestones identified into smaller tasks and putting them into a context with each other. It helps in identifying the related tasks and makes them easy to review. It also helps in identifying which task needs to be done next. b. Project schedule (Gantt chart) A project schedule is defined as the schedule of the project milestones and tasks that are needed to be accomplished in order. This schedule comprises of starting and ending date of each task and milestones which helps in accomplishing the tasks in time and ease. This schedule is represented with a Gantt chart in project management software. c. Network diagram (critical path) The network diagram is the visual diagram representing each task of the work breakdown and network to each related tasks. It helps in creating a network of tasks that needs to be followed one after another which minimizes the chance of confusion about which tasks needs to be done next. The estimated timeframe of the project is six months. The following are the milestones of the project: 8. Project initiation – 10 days 9. Requirements analysis – 30 days 10. Design – 10 days 11. Development – 30 days 12. Testing – 20 days 13. Implementation – 20 days 14. Training and documentation – 10 days 15. Closure – 7 days Cost Estimates (Budget) The cost estimate of a project can be defined as the total cost that will be incurred in the implementation of the project from the resource procurements to the miscellaneous expenses like travelling and logistics. The cost estimate for this project is done below. The first chart shows the cost for the human resources that are needed for this project development and the second chart shows the cost estimated for the material resources like server, plugins and miscellaneous expenses. Human resource cost: No. Name Position Per hour 1. Ujjwol Budathoki Project Manager $110 2. Prajjwal Raj Sah Front end developer $100 3. Samit Paudel Back end developer $100 4. Ganesh Adhikari Testing technician $100 Total $233,760 Material resource cost: Resources Amount Server $5,000 Plugins $4,000 Miscellaneous $2,000 Total $11,000 The overall cost of both overheads combined: Overhead Cost Human resources $233,760 Material resources $11,000 Total $244,760 10% contingencies AUD $ 269,236 The total estimated cost of the project is AUD $ 269,236. Risk Management Plan Risks are inevitable for any projects and always comes attached with the opportunities. The risks can be mitigated with enough planning on the development and implementation phase. But the inability to mitigate the risks can be damaging for the whole project.A risk management plan refers to the plan drafted to manage the risks identified in a project. The risks are first identified by assessing the project requirements and objectives. The risks are then charted in a matrix: The Risk matrix for the project is drafted below: Keys High Risk Moderate Risk Low Risk Probability Threats Opportunities Very High Budget risk High Delay risk Moderate Low Security Very Low Very Low Low Moderate High Very High Very High High Moderate Low Very Low Severity And the matrix is used to create a plan on how the risk severity and impact could affect the project and how to mitigate each risk of the project using a risk register: Risk Register for this project is drafted below: Risks Severity Probability Stakeholder Mitigation Budget High High Project Manager Proper Budget allocation. Budget tracking. Use of emergency fund. Security Moderate Moderate Developers Testing technician Use of cybersecurity features. Password enabled for access to backend. Timely Reviewing the authorization. Delay risk High High Project Manager Properly following the schedule. Communications Plan Communication is a integral part of working in teams. No project can be successful and qualitative if the communication between the stakeholders are not managed properly. A communication plan is a formal document that identifies the interest and influence of stakeholders involved in a project using the RSCI matrix and uses the matrix to chart a communication strategy to determine the flow of information according to the hierarchy and responsibility in the project. d. Stakeholder analysis The stakeholders analysis is the analysis of the roles and responsibilities of stakeholders with their influence and impact to the project. It is needed in order to distribute the work processes and to draft a proper communication plan for the stakeholders involved. Stakeholder analysis for this project is done using an RSCI matrix below: High Influence Keep satisfied Client Manage closely Project manager Low Monitor Frontend developer Backend developer Testing technician Keep informed Client Low Interest Impact High e. Project communication Plan A communication plan with strategy is drafted using the RSCI matrix above: Stakeholders Engagement Communicates to Task Frequency Client Keep satisfied/Keep informed Project Manager Get updates Attend meetings Weekly Project Manager Manage closely CEO Team members Get update Provide update to client Lead the team Daily Front end developer Monitor Project Manager Team members Report Daily Back end developer Monitor Project Manager Team members Report Daily Testing technician Monitor Project Manager Team members Report Daily Signoff Signoff Form Project Name CMS website for Forever Tours Project Sponsor Fidel abdel, Managing director, Forever Tours. Project Manager Ujjwol Budathoki Project Description This project is a content management system integrated website with album management and blogging functionality built for Forever Tours Pty Ltd. Feedback The project has been completed and delivered successfully within the timeframe and budget and with all the functionalities specified on the contract document(Scott-Young & Samson, 2008). Project Manager Signature Ujjwol Budathoki Client Signature Fidel Abdel Date 11/26/2021 Reflection Journal of all individuals The contribution of mine towards the group project is prepare the project timeframe and milestones. The