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U-12 BSBADM502 MANAGE METTINGS
U-12 BSBADM502 MANAGE METTINGS

BSBADM502 Manage Meetings
Assessment 1
Prepare and Manage Meetings
Introduction
This case study is about an Australian company called Adept Owl Games Company, which produces dice and cards for games and other systems. The case study describes the entire meeting process of the company so that its business can grow with the help of training, evaluation is required and training will be provided to employees and staff. This case study basically consists of two evaluations, one being assessment one and assessment two. Both require different documents of the overall meeting process of the company, including assessment of meeting requirements, meeting schedule, meeting minutes and action plans and subsequent participation evaluation. Adept Owl Games is a dice, card and board game developer, publisher and publisher of all ages in Australia. The purpose of this report is to plan and prepare a meeting for Adept Owl Games Business to develop the business with a help of training requirements assessment, and then provide training for workers and employees. The report aims to issue invitations to meetings, agendas and minutes of meetings.
Meeting topic
Meeting Scenario: The purpose of your meeting is to discuss the Introduction of an Occupational Health and Safety exam for all employees. The intention is that the exam is to be completed every six months by all employees to test their understanding of organizational safety policies and procedures. During your meeting you are to discuss the feasibility of introducing this exam and how it could work. This topic was selected because training is considered to be needed in all parts of the association. Training is the procedure by which associations continuously strive to make them better. But first, the training requirements and advantages of training should be communicated to all managers in the department (Adept Owl Games Company, n.d.). Hence, it was decided that agenda moreover themes of business meetings must be trained so that managers of all departments can well evaluate their subordinates as required and refine them according to their needs and requirements.
Meeting Requirement Form
    Meeting Requirement Form
    Chairperson
    Mr.Alfred (CEO)
    Department
    HR, Marketing, Sales, Admin, Stores, Finance, Consumer services, Production.
    Meeting Name
    “Training requirements in all the departments of associations”.
    Meeting details
    Date
    23/March/2020
    Time
    3:00pm
    Location
    Level 4, 338 Pitt Street
    budget
    $5000
    Meeting format
    Purpose
    Introduction of an Occupational Health and Safety exam for all employees
    Agenda
    Occupational Health and Safety exam
    Participants
Mr. John
Mr. John
Ms. Marry
Ms. Ruby
Mr. James
Mr. Williams
    Internal
Mr. Bose
Mr. Smith
    external
    Speakers
    
    Seating arrangements
    15 seats needed
    Video or teleconference requirements
    One projector
    Supporting material
    Pre reading
    Case studies
    Meeting documentation
    Importance of Occupational Health and Safety exam
    Equipment requirements
    Projector, microphone, sound system,
    Hospitality requirements
    Catering requirements
    13 Burgers with drinks and refreshments
    Accommodation requirements
    
    Other requirements
    Special needs for attendees
    Water bottles and tea
1. Make sure the registration form includes information about attendees' special needs and restrictions. Don't forget to ask for exhibitors, sponsors and speakers as well.
2. Ask disabled attendees what they need to make the experience more accessible and enjoyable.
3. Remember the needs of your guests and mentally walk to the event to identify potential challenges or obstacles.
4. If you have visited a site or made physical activity at an event venue, do so with every disability in your presence. It helps you understand how their experience is different from that of a competent body member.
5. Develop solutions as part of your event design. As often as possible, come up with a plan so that everyone can experience the program in the same way without having to split up. In the meantime, you want everyone to come, eat and leave together.
6. Special. If optional plans are needed for guests with special needs (eg dining tickets, shuttle transport, ramps or elevators instead of steps, American Sign Language Interpreter, etc.) create a communication strategy that will tell guests, event staff and venues what to do if a contact and emergency plan is created. Staff.
7. Access. Think about responsible sites to answer ibility accessibility questions and help attendees know what to expect. The on-call guide is also useful.
    Other organizational requirements for conducting meeting
    All participants should arrive on time or no participants are allowed in the classroom after the training has started (Barker, 2011). During the meeting, the professionalism and punctuality of workers will be analyzed strictly. Meeting management is a set of skills that leaders and managers often ignore. The following is a "Cadillac" version of the gift of information management tips. Readers can choose which suggestions fit the particular culture of their own organization. Keep in mind that meetings are a very expensive activity when one considers the cost of labor required for the meeting and how much work it may or may not do. So take meeting management very seriously.
    Applicable conventions for conducting meetings
    Not Applicable
    Legal and ethical requirements for conducting meetings
    All applicants should comply with ethics and labor laws during meeting. No applicants will make fun of and quarrel with another member on some issues discussed in training course, otherwise strict measures will be taken against the workers. Make sure everyone has an opportunity to speak. That’s not the same as making sure everyone does speak; some may not want to, or may feel that another person has made the same point that they were going to make.
Remember that “consensus” is not the same as “unanimous vote.” Consensus is about more than voting on a particular proposition; it is a means of decision-making whereby the group discusses the issues and questions before developing a shared response.
Assure the discussion is civil. This is not always easy, especially when dealing with “hot-button” issues, but it’s important to uphold reason and mutual respect in order to find the best solutions, as well as assure continued relationships among participants. One could always argue that we need to treat each other with honesty, respect and understanding. Also, "how things are done" applies a lot, but varies wildly. "How the law works" is also adamant in solving some situations, and "decent behaviour" and "timely accuracy" are both things that'll help things happen.
    Other specific requirements
    Applicants will bring pens and tablets with them in the training room.
    
    
    
    
Meeting Action Plan
    Meeting preparation action plan
    Meeting name:
    Madama Butterfly hotel general board meeting
    Meeting date:
    23/01/2018
    Chairperson:
    Mr. Alfred
    Action Required
    By whom
    By when
    Develop agenda
     Mr. John
    02/09/2020
    Prepare meeting document packs
     Mr. John
    15/09/2020
    Prerare invitation letter
     Ms. Marry
    10/09/2020
    Send meeting notification
     Ms. Ruby
    18/09/2020
    Book meeting venue
     Mr. James
    05/09/2020
    Organize catering
     Mr. Williams
    20/09/2020
    Organize meeting equipment
     Mr. Smith
    20/09/2020
Meeting Agenda
    Subject: Occupational Health and Safety exam needs of all departments
    Date: 10/March/2020
    Location: Level 4, 338 Pitt Street
    Time: 3:00pm
    Chairperson: Mr.Alfred (CEO)
    Attendees: Mr.Micheal, Mr.John, Ms.Marry, Ms.Ruby, Mr.James, Mr.Williams, Mr.Bose, Mr.Smith.
Participants: All employees of the Company
Speakers: Every department’s Manager & director
Style of meeting: Questions, summarize problem and free talk
Any video/tele-conferencing needs: Videos & pictures or slide show, every video, pictures as well as slide show has time limit of approximately 10 minutes.
Seating arrangements: Random or mix with different departments
    Topic
    Decision or result required
    Owner
    Time
    Training Introduction
    Understanding of Discussion the introduction of an Occupational Health and
Safety exam for all employees
for department managers and employees (Black, 2006)
    Mr.Alfred (CEO)
    5 minutes
    Explaining training
    Learn more about Occupational Health and Safety exam
    Mr.Alfred (CEO)
    15 minutes
    Training requirements in the business departments
    Inspiring managers that the Occupational Health and Safety exam needed across company departments
    Mr.Alfred (CEO)
    30 minutes
    Advantages of training
    Clear understanding of employee Occupational Health and Safety exam benefits
    Mr.Alfred (CEO)
    15 minutes
    Conclusion and recommendations
    Summarize all meeting reasons and benefits of Occupational Health and Safety exam (Cannon, 2018)
    Mr.Alfred (CEO)
    10 minutes
    
    
    
    
    
    
    
    
Minutes of Meeting Template
    Subject:
    
    Date:
    
    Facilitator:
    
    Time:
    
    Location:
    
    Attendees:
    
    
    Key points discussed
    No.
    Topic
    Highlights
    1
    
    
    2
    
    
    3
    
    
    4
    
    
    5
    
    
    Action plan
    No.
    Action items
    Owner
    Target date
    1
    
    
    
    2
    
    
    
Meeting invitation
Meeting participants
Following are the meeting participants:
· CEO
· Executives HR
· Production Executive
· Finance Executive
· Sales Executive
· Marketing...