Notes to the Author [This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided. · Blue...

This is event report with 50%.


Notes to the Author [This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided. · Blue italicized text provides an explanation of what should be included for each section. Remove all blue text prior to submission. If there are two or more options for you to decide between, revert the option you are keeping to black and remove the other. Project Description Project Description and Background The purpose of the project is to represent aboriginal culture to the Australian citizen and celebrates the history and achievements of Aboriginal and Torres Strait Islander peoples. National Aborigines and Islanders Day Observance Committee is responsible to do some activates during NAIDOC Week. Every year, the National NAIDOC hosts in a different city and a t the last meeting, they decide to host events on CQU campuses. Justification (3 Marks) Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17 http://prince2.wiki/Business_Case The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text. Output Outcome Benefits Stakeholders List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is a sponsor, supplier and a user. Be specific when listing who the stakeholder or stakeholder group’s are and include the category in the second column. Do not include the project manager as a stakeholder. The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’. 2.1 Key Stakeholder List (6 Marks) Stakeholder Category (i.e. Sponsor / Supplier / User) Description of Interest Description of Influence 1 The School of Engineering and Technology Sponsor The SET is showing to increase the engagement of the student and staff in CQU with all Aboriginal and Torres Strait Islander peoples in around of Australia state. They Provide opportunities for Aborigines and Islanders to represent their culturally 2 Students in CQU User Attend the event to celebrate and learn about all Aboriginal and Torres Strait Islander peoples in around of Australia state. With attending in the NAIDOC week they can learn more about Aborigines and Islanders culture 3 Staff in CQU User Attend the event to celebrate and learn about all Aboriginal and Torres Strait Islander peoples in around of Australia state With attending in the NAIDOC week they can learn more about Aborigines and Islanders culture and can understand they requirement in university 4 National Aborigines and Islanders Day Observance Committee (NAIDOC) Sponsor To celebrate their achievement and let more people to know their culture and rich history. Represent their culture and celebrate it. 5 Local newspaper Supplier To represent the event in all around of Australia. Spread the information of the event in all state to know about this event and hat happen on it. 6 Public user Know more about the old history of Australia. Request have more event like this. 2.2 Stakeholders Engagement Assessment Matrix (3 marks) The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified. Stakeholders Engagement Assessment Matrix Stakeholder Unaware Resistant Neutral Supportive Leading 1. The School of Engineering and Technology d c 2. Students in CQU c d 3. Staff in CQU c d National Aborigines and Islanders Day Observance Committee (NAIDOC) d c 5. Social Media c d 6. public C d 2.3 Stakeholder Communication (1 mark) The Project Board has asked you to provide advice on how best to communicate with the stakeholders who are not on the Project Board or in the Project Team. Describe the communication method you believe will be most effective, state whether the method is PULL or PUSH communication, and briefly justify your choice. Communication method PULL or PUSH Justification Research about REQUIREMENTS MANAGEMENT (5 marks) Traditional Owner/s of the land on which CQ University campuses are located (1 mark). The Senior Supplier has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Describe which approach is most appropriate and provide a brief explanation justifying your answer. Opening statement style (1 mark) The Project Board has asked that the respective campus leaders open the event on their campus and ask your advice regarding which statement should be used when opening each event. The Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent. State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a brief explanation justifying your answer. Requirements gathering for each event (1 mark) The Senior Supplier representing the event management company engaged to design the event program and host the event, provides the following information to the project board: One of their event program designers previously developed an event program for the local Vietnamese community. The designer is confident they could utilise the same event program and modify the content accordingly to suit the language, customs and protocols - which he can research all online. Using this desktop research and design would save both time and money, as there would be no need to contact anyone outside the current project team. State whether the suggestion of using the previous event program and desktop research for the NAIDOC week events is an appropriate method of requirements gathering? Briefly explain your answer. Requirements traceability (1 mark) As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle? Requirements prioritization process (1 mark) The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose. List the four components of the MoSCoW technique SCOPE 1.1 Work breakdown structure (3 marks) The WBS must comprise 3 levels and 6 work packages (see diagram below). Please note: The third level comprises work packages. You need to insert a name in each of these work packages. 1.0 CQUniversity NAIDOC Celebrations 1.3 Facilities 1.2 Program 1.1 Guests Cqu staff Show about culture and some traditional dance and song Speech about Aboriginal and Torres Strait Islander Cqu student Note: This WBS is intended to represent the full project scope of the training project. 1.2 WBS Dictionary (12 Marks) Complete the WBS dictionary below. The dictionary describes each element in the WBS diagram. In this assessment you are required to complete a table for each work package within your WBS. There are 2 marks allocated for each of the first six work packages listed. Note: This WBS is intended to represent the full project scope of the project. WBS ID Description of work Cost Estimate Start and Finish Dates WBS ID Description of work Cost Estimate Start and Finish Dates WBS ID Description of work Cost Estimate Start and Finish Dates WBS ID Description of work Cost Estimate Start and Finish Dates WBS ID Description of work Cost Estimate Start and Finish Dates WBS ID Description of work Cost Estimate Start and Finish Dates Schedule (6 MARKS) Schedule The project executive has asked that the project work be completed in time for NAIDOC week this year. However, project work cannot be started earlier than 14 May. In the tables that follow, list at least three (3) work activities for each of the six (6) work packages selected. Also include the start and end dates and duration in days for each activity. Activity Description of work Start Date End Date Duration (days) Activity Description of work Start Date End Date Duration (days) Activity Description of work Start Date End Date Duration (days) Activity Description of work Start Date End Date Duration (days) Activity Description of work Start Date End Date Duration (days) Activity Description of work Start Date End Date Duration (days) Cost Baseline (4 MARKS) [The project executive has stated the project plan needs to be funded from existing funds and wants to understand the cost baseline for project activities you have listed in your schedule. For the purpose of the assignment use the activities identified in section 5.1 above. In addition, it is assumed that the cost you estimate for each activity will include the cost of human resources, materials and equipment. Weeks WBS id Activity name 1 2 3 4 5 6 7 8 9 10