SITXWHS004 Establish and maintain a work health and safety system SITXWHS004 Establish and maintain a work health and safety system Chapter 1Establish and maintain a framework for health,...

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SITXWHS004 Establish and maintain a work health and safety system SITXWHS004 Establish and maintain a work health and safety system Chapter 1 Establish and maintain a framework for health, safety and security 2 1.1 Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes. An effective health and safety management system assists a person conducting a business or undertaking(PCBU) to achieve their obligations under health and safety legislation. A health and safety management system follows five principles: Commitment Planning Review and improvement Implementation Measurement and evaluation These principles are aligned with the Australian Standards relating to health and safety management systems. The best health and safety management system are those that are incorporated within an organisation's other management systems, rather than a stand-alone system. This shows the organisation's commitment to health and safety, treating it as a part of their day-to-day operation, rather than an added on component. The safety management system (SMS) can contain the following elements: higher level system needs including policies, objectives and structures to achieve those objectives day-to-day safe operation including operating procedures, work permitting and maintenance management longer term safety of the facility including risk management, emergency planning, asset integrity management and management of change personnel-related systems including recruitment, worker induction and training, consultation, contractor selection, and management and training the effectiveness of the SMS including performance monitoring, auditing, incident investigation and continuous improvement administrative procedures such as document control (Safe Work Australia 2012) 4 Establishing an effective WHS system is not only a legal requirement for ensuring safety, it is also makes economical sense. The primary reason for WHS legislation is to make every workplace a safe and healthy one. WHS legislation is extensive, continually changing and job-specific. This reflects the importance that society puts on safety at work. Safe Work Australia was created to develop and implement a consistent set of WHS laws, regulations and codes of practice throughout Australia. Safety management systems can be specialised computer applications such as a database, computer-based documents such as those created by a word processor or spreadsheet, or kept in journals. Safety management systems can be viewed using computer terminals, such as an intranet, or printed and bound. If the system is hard copy (printed) document control is an important aspect, ensuring only the latest version of a document is available. When developing a health and safety management system it is a good idea to consult with workers. Using a participative approach from the beginning means workers are more likely to embrace the system, leading to better health and safety outcomes. Safe Work Australia was created to develop and implement a consistent set of WHS laws, regulations and codes of practice throughout Australia. The federal WHS Act requires all employers to ensure, so far as is reasonably practicable, the health and safety of: workers engaged, or caused to be engaged by the person, and workers whose activities in carrying out the work are influenced or directed by the person, while workers are at work in the business or undertaking. This primary duty of care requires duty holders to ensure health and safety, so far as is reasonably practicable, by eliminating risks to health and safety. If this is not reasonably practicable, risks must be minimised so far as is reasonably practicable. Legislation Health and safety legislation in Australia is state based; each jurisdiction is responsible for its own laws and regulations. Legislation is uniform, however, because it is based on the model Work Health and Safety Act and model Work Health and Safety Regulations. Work health and safety is known as WHS. This means the Act and Regulations are fundamentally the same throughout Australia, albeit with slight variations. Legislation consists of the Acts of Parliament. Legislation can refer to a single law (also known as a statute) or a collection of laws. The legislative process starts with a Bill, which is a draft of a law Parliament wishes to enact. When the Bill is passed by both houses of Parliament it is presented to the Governor-General for Royal Assent. Once given, the Bill becomes an Act, which is a statement of law. An important aspect of legislation is the Regulations. Regulations are a form of subordinate legislation that provides the detail needed to implement the Act. A Code of Practice is a practical guide to complying with legislation. In workplace health and safety SafeWork Australia is responsible for developing codes of practice to support health and safety legislation. Development occurs by consultation between Commonwealth, state, and territory governments, trade unions, and employer organisations. While the Act and Regulations must be followed, codes of practice are voluntary. A person cannot be prosecuted for failing to comply with a code of practice. Compliance can be achieved by following another method, such as a technical or industry standard, providing it delivers an equivalent or higher standard than the Code of Practice. Under health and safety legislation, duty holders are identified. The first duty holder is the Person Conducting a Business or Undertaking (PCBU). The PCBU can be a corporation, partnership, unincorporated association, a self-employed person, or sole trader. The Crown is also a PCBU under health and safety legislation as it is considered to be running a business through its departments and statutory agencies. A business or undertaking is operated by people, who through their decisions influence the behaviours or activities that determine the effectiveness of health and safety initiatives and compliance by the PCBU in relation to health and safety legislation. Health and safety legislation describes these people as officers and places a requirement of due diligence upon them. Health and safety legislation uses the same definition of officer as Corporations legislation. An officer can be: A director or secretary of the corporation. A person: Who makes, or participates in making decisions that affect the whole or a substantial part, of the business of the corporation. Who has the capacity to affect significantly the corporation's financial standing. In accordance with whose instructions or wishes the directors of the corporation are accustomed to act (excluding advice given by the person in the proper performance of functions attaching to the person's professional capacity or their business relationship with the directors or the corporation). While at work, workers must take reasonable care for their own health and safety and that of others who may be affected by their actions or omissions. They must also: comply, so far as they are reasonably able, with any reasonable instruction given by the Person Conducting a Business or to allow the PCBU to comply with WHS laws, and cooperate with any reasonable policy or procedure of the PCBU relating to health or safety at the workplace that has been notified to workers. The PCBU has a duty to ensure, so far as is reasonably practicable, the health and safety of workers engaged by the organisation or workers whose activities are influenced by the organisation while at work in the business or undertaking. The PCBU also has a responsibility to ensure others are not put at risk from work carried out as part of the business or undertaking. This includes: The provision and maintenance of a risk free work environment. The provision and maintenance of safe plant, structures, and work systems. The safe use (including transport and storage) of plant, structures, and substances. The provision of information, training, instruction, and supervision to protect all persons from risk to health and safety arising from the conduct of the business or undertaking. The provision of adequate welfare facilities. The monitoring of worker health and conditions to prevent work-related injury or illness. Health and safety legislation states that in exercising due diligence an officer must take reasonable steps to: acquire and keep up-to-date knowledge of health and safety matters gain an understanding of the hazards and risks associated with the nature of the operations ensure that the business or undertaking has appropriate resources and processes to enable risks to health and safety arising from work carried out as part of the business or undertaking to be eliminated or minimised ensure that the business or undertaking has appropriate processes for receiving and considering information about incidents, hazards and risks and responding in a timely way ensure that the business or undertaking implements processes for complying with its duties and obligations. Having an effective safety management system in place will assist officers to meet their obligations under legislation. Record keeping The various registers and records that should be kept depend on the type of business or undertaking. The following registers and records should be considered: risk assessments health and safety inspections hazard reports investigations results: near misses Incidents Accidents health and safety management system review health and safety meetings training registers including: first aid induction/ orientation for employees, contractors, agencies and volunteers safe work practices for employees, contractors, agencies and volunteers maintenance schedules and maintenance conducted personal protective equipment issued emergency evacuation drills conducted workplace environmental monitoring confined space entry (including entry permits and risk assessments)» hot work permits for hot work conducted purchasing where health and safety implications have been considered safe work practices for employees, contractors, agencies and volunteers maintenance schedules and maintenance conducted personal protective equipment issued emergency evacuation drills conducted workplace environmental monitoring confined space entry (including entry permits and risk assessments)» hot work permits for hot work conducted purchasing where health and safety implications have been considered registers; register of injuries book workplace substances held on-site, including safety data sheets (including registers of workplace substances held by contractors or others on-site) plant and equipment, including electrical equipment dangerous goods held on-site, including site plans A PCBU must make and keep worker records of the kind proscribed by the employment or industrial relations legislation in relation to each of its workers for seven years. Under health and safety legislation, records relating to the following have special record-keeping requirements: monitoring airborne contaminant levels confined spaces electrical equipment and electrical installations general diving work plant hazardous chemicals lead asbestos major hazard facilities The records must be in a specific form if prescribed by legislation and include any information prescribed by the regulations. The regulations may provide for the inspection of those records. Documentation such as policies, procedures, risk assessment forms, safe work method statements, inspection checklists, training matrices, etc should have some form of version or document control. This can include a document number, document title, date of release, authorising officer, and a date for review. A register of documents which have been prepared and released for use should be kept, along with a list of recipients. This will help with circulation and distribution when documents are updated. Internal intranet systems can be used to provide access to health and safety documents. 1.2 Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel A health and safety management system is a system that
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Answer To: SITXWHS004 Establish and maintain a work health and safety system SITXWHS004 Establish and...

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SITXWHS004 Establish and Maintain a Work Health and Safety System
ASSESSMENT COVER SHEET
(Please ensure this cover sheet is completed and attached on top of each assessment)
QUALIFICATION CODE AND TITLE: Advanced Diploma of Hospitality Management
UNIT CODE:SITXWHS004TITLE: ESTABLISH AND MAINTAIN A WORK HEALTH AND SAFETY SYSTEM
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ASSESSMENT 1
Answer the following questions in brief.
1. Explain in two or three sentences, why an organization should establish and maintain a WHS management system?
    The purpose of a safety management system is to help with risk management and hazard identification to reduce the likelihood of workplace accidents. It provides clear guidelines for following safety precautions. The WHSMS also contains procedures for upholding worker health and safety obligations.
    Assessor Use
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    SATISFACTORY

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    NOTES:
2. Generally, health and safety management system are established as a way to meet the duties and responsibilities of an organization under the WHS Act. Outline the six (6) elements of information that should be included in an organisation’s WHS management system to be effective?
    Safety management systems have six elements –
· A safety plan is a strategic action plan that is incorporated into the company strategy. It analyses a company's present and future hazards and shows how those risks will be eliminated and managed over the course of a year (the safety plan must have a budget). This strategy will guarantee that your business has a governance framework that guarantees every employee is accountable for fulfilling their safety commitments and has a clear understanding of those requirements.
· Policies, procedures, and processes: These three terms refer to all of your company's paper-based safety infrastructures. This documentation will outline all safety-related behaviours, standards, record-keeping, incident reporting, and notification procedures.
· Everyone who enters your job should get training and induction, depending on the nature of your organisation.
· Monitoring - Depending on the situation and demand, you may be required to keep an eye on your workplace. Always take the risk factor into account. The necessity for regular and thorough monitoring increases with risk.
· Adequate monitoring is the only method to guarantee that your employees are upholding their safety commitments. If the degree of safety control implemented to decrease a risk is poor, the level of supervision necessary at work will rise; in other words, the less effective the control measure, the greater the level of supervision required.
· Reporting - Your organization's governance system requires safety reporting at all levels, not only at the board level.
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    SATISFACTORY

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    NOTES:
3. Explain the main objectives of the model WHS Act.
    The Act's main objective is to provide a fair and consistent national framework for safeguarding the health and safety of workers and workplaces. It does this by requiring those who hold responsibility to eliminate or decrease risk in order to protect workers and other people from harm.
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    SATISFACTORY

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4. Research the current State and Territory WHS/OHS Act, and the objectives of the Act that is currently in place and document below. When outlining the objectives of the Act, you must outline a minimum of three (3) points: Students must access SafeWork Australia for this activity.
2
    
    State/Territory
    Current WHS/OHS Act and Regulation (if applicable) in place
    Outline the objectives of the Act by listing 3 points for each state/territory
    
NSW
    Although the traffic control job training plan is governed by the Work Health and Safety Act of 2011, a modification to the Work Health and Safety Regulation of 2017 (WHS Regulation) went into effect on July 1, 2020. According to the amendment, those who work in traffic control in NSW are required to receive training.
    · The WHS Act strives to protect the workplaces' and employees' health and safety.
· Elimination or reduction of risks in order to offer workers and others the best level of protection against risks and hazards, to the extent that it is practically possible.
· Take the appropriate preventative action.
    
QLD
    All employees' health, safety, and welfare are protected by work-related health and safety rules. All other persons who could be impacted by the job are likewise protected by the laws in terms of their health and safety. The legislative framework for work health and safety in Queensland consists of –
· the Work Health and Safety Act 2011
· the Work Health and Safety Regulation 2011
· codes of practice
    ·  Workplace health and safety obligations are outlined in the Work Health and Safety Act 2011 (Qld). It highlights the steps you must take to safeguard the wellbeing, health, and safety of both employees and visitors to the workplace. It also imposes duties or obligations on you and your employees under the law.
· The Work Health and Safety Regulation of 2011 offer comprehensive guidance on how to eliminate or reduce hazards at your place of employment. According to the WHS Regulation, the regulator may provide a waiver from adhering to any of its requirements. The regulator will evaluate whether the alternative agreed-upon course of action would offer at least an equivalent level of health and safety to that obtained by complying with the WHS Regulation before deciding whether to issue an exemption.
· Codes of practice that provide advice on how to fulfill your work health and safety obligations are backed by the Act and the Regulation.
    
ACT
    The OHS Act aims to safeguard the health, welfare, and safety of workers and other individuals while they are on the job. It also tries to guarantee that work activities do not endanger the public's health and safety.
    · Give employees a secure workspace and atmosphere to work in.
· Create a policy for health and safety.
· Conduct risk analysis
    
WA
    Since it was initially proposed in 1984, various pieces of legislation pertaining to particular health and safety precautions in mining and the petroleum industry have backed the "OSH Act." All of these will be replaced by the Work Health and Safety Act 2020 (the "WHS Act"), which, beginning in March 2022, will apply to all workplaces in Western Australia.
    · Fostering a safe and healthy work environment is the aim of an occupational safety and health program.
· All members of the general public who could be impacted by the workplace environment are likewise protected under OSH.
· Ensure a secure workplace and working conditions.
    
VIC
    The primary occupational health and safety law in Victoria is the Occupational Health and Safety Act of 2004 (OHS Act). It outlines fundamental OHS concepts, obligations, and rights.
    · OHS Act and regulations compliance must be tracked and enforced.
· provide suggestions to the Minister on the OHS Act, rules, and compliance guidelines
· encourage public debate and knowledge of problems related to workplace health, safety, and wellbeing
· publishing OHS data
    
SA
    The Work Health and Safety Act 2012 (SA) ensures the safety, health, and welfare of those working in South Australia's industrial sector. The Act and the Work Health and Safety Regulations 2012 (SA) established health and safety obligations to safeguard against risks and hazards at work.
    · The Work Health and Safety Act 2012 (SA) ensure the welfare and safety of anyone working in or participating in the industrial sector in South Australia.
· Codes of Practice offer recommendations on the steps companies should take to prevent workplace injuries.
· A system of worker representation is also established by the Act through committees and representatives for health and safety.
    
NT
    The cornerstone of governmental and administrative action is the Work Health and Safety (National Uniform Legislation) Act 2011, or WHS (NUL) Act.
    · In the Northern Territory, uphold and enhance workplace health and safety.
· The WHS (NUL) Act outlines the goals, guiding principles, responsibilities, and rights related to workplace health and safety.
· Due to the generic character of the obligations imposed by the WHS (NUL) Act, a responsibility holder—a person or organization with legal obligations under the WHS (NUL) Act—can make decisions about what must be done to comply with the obligations in a wide range of situations and with great flexibility.
    
TAS
    The 2012 Work Health and Safety Act.
    · Information and instruction on safe work practices should be made available.
· Ensure a secure workplace and working conditions.
· Create a policy for health and safety. Conduct risk analysis.
    Assessor Use
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    SATISFACTORY

    UNSATISFACTORY

    NOTES:
5. Discuss the actions that a person conducting a business or undertaking (PCBU) must undertake to achieve legal compliance with WHS legislation.
    
The primary duty of care requires PCBUs to ensure so far as is reasonably practicable the –
· establishing and maintaining a secure workplace
· supply and upkeep of secure infrastructure
· provision and upkeep of safe work practices safe handling, usage, and storage of equipment, buildings, and substances
· availability of suitable amenities that are easily available
· giving any guidance, education, training, or supervision
· Maintaining any property they own, administer, or have control over to guarantee the health and safety of any employees using the space; and observing worker health and conditions at work. 
    Assessor Use
...
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