task templates
PROGRAM GOVENANCE Program Name: Prepared by: DAN: Table of Contents 1. Program Summary ____ 2. Program Roles and Responsibilities____ 3. Program Support and Assurance Functions 3.1. Program Benefits Profile____ 3.2. Program Benefits Management Plan____ 3.3. Program Quality Management Strategy____ 3.4 Quality Management Plan____ References 1. PROGRAM SUMMARY Program Name Senior Responsible Owner (SRO) Program Manager Date Version Status Date Version Status Date Version Status Purpose of Program Summary 1.1. Outline Vision Statement (the end goal of the program) 1.2 Program Benefits (An outline description of the outcomes and benefits that should be achieved as a result of the program) 1.3 Risks and Issues 1.4. Constraints 1.5. Estimated cost, effort, and timescales Stage/Project Estimated Cost Variance Effort Timescale 1.6. Program Strategy 1.7. Options (options that have been considered and those that are still open at this stage) 1.8. Projects 1.9. Impact on current operations 2. PROGRAM ROLES AND RESPONSIBILITIES 2.1. Program Structure 2.2. Program Roles and Responsibilities a) Program Sponsors b) Program Steering Committee c) Program Manager d) 3. PROGRAM SUPPORT AND ASSURANCE FUNCTIONS There will also be programme support and assurance functions the precise shape and structure of which will depend on the size, complexity and context of the programme. 3.1. PROGRAM BENEFITS PROFILE Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Benefits Profile Benefits Profile Identifier Benefits Description Type of Benefits Beneficiaries Date benefits will be realized Baseline Measurements Benefits Owners Objectives Supported Changes Required to enable the benefits Related benefits/outcomes 3.2. PROGRAM BENEFITS MANAGEMENT PLAN Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Benefits Management Plan a) Scope of Benefits Management b) Roles and Responsibilities for Benefits Management Name Roles Responsibilities c) Priorities for Benefits Realisation Benefits Types of Benefits Priority d) Measurement Methods and Tools e) Benefits Profile Content f) Review and Assessment Method 3.3. PROGRAM QUALITY MANAGEMENT STRATEGY Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Quality Management Strategy a) Program Success Criteria b) Program Aspects for Quality Assurance and Control (Which aspects of the program will be subject to quality assurance and control and the quality criteria that will apply) c) Roles and Responsibilities for Quality Management Name Roles Responsibilities d) Quality Management Activities, Triggers and Guidance e) Thresholds and Mechanisms for Escalation of Quality Issues f) Adherence to Standards (Corporate and External) g) Information Management (How will the program maintain, control and make accessible program information) h) Resources Required for Quality Management 3.4. QUALITY MANAGEMENT PLAN Purpose of Quality Management Plan ID Subject Method Criteria Target date Owner Resources Result Program Level Project Level PROGRAM COMPLIANCE REPORT Program Name: Prepared by: DAN: 1. COMPLIANCE STANDARDS/ LEGISLATION/ POLICIES (outline at least 10 standards/ legislation that the program has to comply with. Outline at least 2 activities that the program has not complied with yet. Provide comment for each.) Compliance Standards/ legislation/ policies Compliant Non- Compliant Comments x x 2. COMPLIANCE CHECKLIST Compliance Checklist Yes No Note Task 1 – Program Governance Implementation Instructions to Learners: · This summative assessment can be completed in class or at any other convenient location. · Students are required to complete this task using digital tools and ensure to submit in an acceptable format, e.g. .docx, .pdf, .pptx, or as advised by your assessor. · Please use the following formatting guidelines to complete this assessment task: · Font Size: 12; Line Spacing: Double; Font Style: Times New Roman · Assessment activities can be completed either in real workplace environment or in a simulated environment such as your classroom. In both cases, appropriate evidence of the assessment activities must be provided. Instruction to Assessors: · You must assess student’s assessment according to the provided Marking Criteria. · You must complete and record any evidence related to assessment activities including role-plays and presentations using appropriate forms which must be attached with student assessment submission. · You must provide students with detailed feedback within 10 working days from submission. Assuming that your organization has been awarded contracts to undertake the following projects: Project 1 - Website redevelopment and hosting and maintenance services for Destination: Australia This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website and related exhibition interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source CMS). The website will enable the National Archives of Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and user-friendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 2019. Project 2 – Re-development of Intranet A redevelopment of the Clean Energy Regulator Staff Intranet into SharePoint Project 3 - Database for community engagement - Software As A Service Customer Relationship Management system (SAAS CRM) The National Radioactive Waste Management Facility project is currently in Phase 2, best described as the technical assessment and continued community consultation phase. One site has been chosen to progress to this stage while other as yet unknown sites may also progress to this stage. The project team requires a database (Software As A Service Customer Relationship Management system (SAAS CRM) to effectively and confidentially manage large volumes of data, including names, addresses, opinions of community members and contact details. This will assist in ongoing community engagement. The system must be fully operational (tried and tested) within two weeks of the commencement of the proposed contract. The project, and related community engagement, will be ongoing for years. Access to maintenance and advice will be desirable. Your task is to, taking into account the 3 projects above to be developed concurrently, develop a program governance plan. The governance plan must: · document program role and responsibilities · determine finance and resource authorities · compare decision making processes and outcomes against program objectives · identify alternative program management systems · design a program records and configuration system · compare types of effective program policy · identify ways to support program implementation. In order to achieve this task, develop a full governance report for the program that includes and utilizes all the templates attached. Program Summary Programme Name SRO Programme Manager Date dd/mm/yy Version 0.01 Status First draft Date Version Status Date Version Status Purpose: The Programme Brief is an outline definition of what a programme is expected to achieve in terms of benefits, outcomes, scope and objectives. The contents of the Brief, once approved by the programme’s sponsoring group, will be as the basis for developing the detailed programme definition, benefits profiles, business case, plans and governance arrangements. 1. Outline Vision Statement A picture of a better future – the end goal of the programme. A high-level description of the capability the organisation seeks from the changes to its business/operations and, potentially, to the operations/behaviours of its partners/customers. 2. Benefits An outline description of the outcomes and benefits that should be achieved as a result of the new capability. 3. Risks and issues Any programme level risks and issues that threaten achievement of the vision and the desired outcomes/benefits. Assumptions, conflicts, lack of stakeholder support and commitment should be recorded here. 4. Constraints All known constraints (e.g. time, budget, regulation, process). 5. Estimated cost, effort and timescales Estimates of $, effort and