PROGRAM GOVENANCE Program Name: Prepared by: DAN: Table of Contents 1. Program Summary ____ 2. Program Roles and Responsibilities____ 3. Program Support and Assurance Functions 3.1. Program Benefits...

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PROGRAM GOVENANCE Program Name: Prepared by: DAN: Table of Contents 1. Program Summary ____ 2. Program Roles and Responsibilities____ 3. Program Support and Assurance Functions 3.1. Program Benefits Profile____ 3.2. Program Benefits Management Plan____ 3.3. Program Quality Management Strategy____ 3.4 Quality Management Plan____ References 1. PROGRAM SUMMARY Program Name Senior Responsible Owner (SRO) Program Manager Date Version Status Date Version Status Date Version Status Purpose of Program Summary 1.1. Outline Vision Statement (the end goal of the program) 1.2 Program Benefits (An outline description of the outcomes and benefits that should be achieved as a result of the program) 1.3 Risks and Issues 1.4. Constraints 1.5. Estimated cost, effort, and timescales Stage/Project Estimated Cost Variance Effort Timescale 1.6. Program Strategy 1.7. Options (options that have been considered and those that are still open at this stage) 1.8. Projects 1.9. Impact on current operations 2. PROGRAM ROLES AND RESPONSIBILITIES 2.1. Program Structure 2.2. Program Roles and Responsibilities a) Program Sponsors b) Program Steering Committee c) Program Manager d) 3. PROGRAM SUPPORT AND ASSURANCE FUNCTIONS There will also be programme support and assurance functions the precise shape and structure of which will depend on the size, complexity and context of the programme. 3.1. PROGRAM BENEFITS PROFILE Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Benefits Profile Benefits Profile Identifier Benefits Description Type of Benefits Beneficiaries Date benefits will be realized Baseline Measurements Benefits Owners Objectives Supported Changes Required to enable the benefits Related benefits/outcomes 3.2. PROGRAM BENEFITS MANAGEMENT PLAN Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Benefits Management Plan a) Scope of Benefits Management b) Roles and Responsibilities for Benefits Management Name Roles Responsibilities c) Priorities for Benefits Realisation Benefits Types of Benefits Priority d) Measurement Methods and Tools e) Benefits Profile Content f) Review and Assessment Method 3.3. PROGRAM QUALITY MANAGEMENT STRATEGY Program Name Senior Responsible Owner (SRO) Program Manager Author Date Version Status Date Version Status Date Version Status Purpose of Program Quality Management Strategy a) Program Success Criteria b) Program Aspects for Quality Assurance and Control (Which aspects of the program will be subject to quality assurance and control and the quality criteria that will apply) c) Roles and Responsibilities for Quality Management Name Roles Responsibilities d) Quality Management Activities, Triggers and Guidance e) Thresholds and Mechanisms for Escalation of Quality Issues f) Adherence to Standards (Corporate and External) g) Information Management (How will the program maintain, control and make accessible program information) h) Resources Required for Quality Management 3.4. QUALITY MANAGEMENT PLAN Purpose of Quality Management Plan ID Subject Method Criteria Target date Owner Resources Result Program Level Project Level PROGRAM COMPLIANCE REPORT Program Name: Prepared by: DAN: 1. COMPLIANCE STANDARDS/ LEGISLATION/ POLICIES (outline at least 10 standards/ legislation that the program has to comply with. Outline at least 2 activities that the program has not complied with yet. Provide comment for each.) Compliance Standards/ legislation/ policies Compliant Non- Compliant Comments x x 2. COMPLIANCE CHECKLIST Compliance Checklist Yes No Note Task 1 – Program Governance Implementation Instructions to Learners: · This summative assessment can be completed in class or at any other convenient location. · Students are required to complete this task using digital tools and ensure to submit in an acceptable format, e.g. .docx, .pdf, .pptx, or as advised by your assessor. · Please use the following formatting guidelines to complete this assessment task: · Font Size: 12; Line Spacing: Double; Font Style: Times New Roman · Assessment activities can be completed either in real workplace environment or in a simulated environment such as your classroom. In both cases, appropriate evidence of the assessment activities must be provided. Instruction to Assessors: · You must assess student’s assessment according to the provided Marking Criteria. · You must complete and record any evidence related to assessment activities including role-plays and presentations using appropriate forms which must be attached with student assessment submission. · You must provide students with detailed feedback within 10 working days from submission. Assuming that your organization has been awarded contracts to undertake the following projects: Project 1 - Website redevelopment and hosting and maintenance services for Destination: Australia This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website and related exhibition interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source CMS). The website will enable the National Archives of Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and user-friendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 2019. Project 2 – Re-development of Intranet A redevelopment of the Clean Energy Regulator Staff Intranet into SharePoint Project 3 - Database for community engagement - Software As A Service Customer Relationship Management system (SAAS CRM) The National Radioactive Waste Management Facility project is currently in Phase 2, best described as the technical assessment and continued community consultation phase. One site has been chosen to progress to this stage while other as yet unknown sites may also progress to this stage. The project team requires a database (Software As A Service Customer Relationship Management system (SAAS CRM) to effectively and confidentially manage large volumes of data, including names, addresses, opinions of community members and contact details.  This will assist in ongoing community engagement. The system must be fully operational (tried and tested) within two weeks of the commencement of the proposed contract. The project, and related community engagement, will be ongoing for years. Access to maintenance and advice will be desirable. Your task is to, taking into account the 3 projects above to be developed concurrently, develop a program governance plan. The governance plan must: · document program role and responsibilities · determine finance and resource authorities · compare decision making processes and outcomes against program objectives · identify alternative program management systems · design a program records and configuration system · compare types of effective program policy · identify ways to support program implementation. In order to achieve this task, develop a full governance report for the program that includes and utilizes all the templates attached. Program Summary Programme Name SRO Programme Manager Date dd/mm/yy Version 0.01 Status First draft Date Version Status Date Version Status Purpose: The Programme Brief is an outline definition of what a programme is expected to achieve in terms of benefits, outcomes, scope and objectives. The contents of the Brief, once approved by the programme’s sponsoring group, will be as the basis for developing the detailed programme definition, benefits profiles, business case, plans and governance arrangements. 1. Outline Vision Statement A picture of a better future – the end goal of the programme. A high-level description of the capability the organisation seeks from the changes to its business/operations and, potentially, to the operations/behaviours of its partners/customers. 2. Benefits An outline description of the outcomes and benefits that should be achieved as a result of the new capability. 3. Risks and issues Any programme level risks and issues that threaten achievement of the vision and the desired outcomes/benefits. Assumptions, conflicts, lack of stakeholder support and commitment should be recorded here. 4. Constraints All known constraints (e.g. time, budget, regulation, process). 5. Estimated cost, effort and timescales Estimates of $, effort and
Answered 2 days AfterJun 24, 2022

Answer To: PROGRAM GOVENANCE Program Name: Prepared by: DAN: Table of Contents 1. Program Summary ____ 2....

Shubham answered on Jun 26 2022
83 Votes
PROGRAM GOVENANCE
    Program Name:
    
Prepared by:
DAN:
Table of Contents
1. Program Summary     ____
2. Program Roles and Responsibilities    ____
3. Program Support and Assurance Functions
3.1. Program Benefits Profile    ____
3.2. Program Benefits Management Plan    ____
3.3. Program Quality Management Strategy    ____
3.4 Quality Management Plan    ____
References    
1. PROGRAM SUMMARY
    Program Name
    Information Technology Contracts
    Senior Responsible Owner (SRO)
    X
    Program Mana
ger
    H
    Date
    15.06.2022
    Version
    0.01
    Status
    First draft
    Date
    30.06.2022
    Version
    0.02
    Status
    Second draft
    Date
    30.09.2022
    Version
    0.03
    Status
    Final draft
    
Purpose of Program Summary
The programme aimed at designing of the website for Australia and will be dealing with its maintenance services.
The intranet will also be developed for the staff so that they can communicate and use share-point at internal level.
To create database for the community so that community engagement can be promotes and new CRM can be developed.
1.1. Outline Vision Statement
The contracts taken by the company is the reflection of the expertise that is available in-house. Through the varied projects the company will demonstrate the capacities and will develop the potential to expand in the different domains.
1.2 Program Benefits
The new capabilities will help the organization to strengthen its expertise in different areas. It will develop the strong intranet network for the organization and develop a database, which could be of use for years being evident of the quality work done by the company.
1.3 Risks and Issues
There can be issue of gathering reliable and authentic data for Project 3 within given time frame because slight delays will push the deadline for extension.
The development of intranet need to be heavily secured with firewalls as any loophole will attract intrusion.
The support services will be dependent on the modern interface and it will attract escalated costs.
1.4. Constraints
Time: Time management needs to be strong as time constraints results in delays in schedules and need unnecessary adjustments in the time calendar. Time constraints will be project phases, goalposts, time allotted for strategy and planning and overall timeline of the project.
Budget: It consists of cost of the project, salaries of the engineers and other experts involved in the same, material and equipment costs, market research costs and other items which will require the utilization of financial resources.
Regulation: The compliance with the regulations is necessary as it might lead to security infringement or scrap of the efforts.
Process: The process, which will ensure the completion of the project and documentation helps in guiding the team members about how to reach the end. Too many process might confuse the members and result in delays.
Quality: The final product or the deliverables should meet the customer expectations. This can be impacted due to poor design or lack of skills for development, communication issues, and changes in the project in the last moment. For every project the deliverables will be different and so is the constraint.
1.5. Estimated cost, effort, and timescales
    Stage/Project
    Estimated Cost
    Variance
    Effort
    Timescale
    1
    $ 20,000
    +/- 10%
    high
    1 month
    1
    $ 35,000
    +/- 10%
    medium
    2 months
    2
    $25,000
    +/- 10%
    high
    3 months
    3
    $ 13,000
    +/- 10%
    low
    1 month
    3
    $ 20,000
    +/- 10%
    high
    2 months
1.6. Program Strategy
The goals will be clearly defined for the tam members so that they can move in the guided direction. The project scope will be communicated to members and client so that required changes can be introduced. The teamwork will be monitored to avoid duplicacy of the work and clear expectation will be set. the project will be managed on the base of priority and the work breakdown structure will be designed to move in stated direction. All the process will be documented so that in case any new team member joins in he can start his work in a continuation mode.
1.7. Options
At this stage company is open to introduce new and innovative ideas which can contribute in enhancing the performance of final outcome. They are ready to explore the new and extended scope of the project so that other features can be part of the project. Experts with advanced knowledge can join in to guide the project with a fresh perspective.
1.8. Projects
Project 1 activities: technical up-gradation, creating CMS, interactive interface, hosting and maintenance of the website
Project 2 activities: messenger, sharing of files, email support and networking
Project 3 activities: creating database, structuring it, security, authorised access permissions
1.9. Impact on current operations
The projects will help to streamline the existing operations as intranet will help...
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