Answer To: Project Management - Supporting the Project Organization Due March 20th Assignment Parameters •...
Robert answered on Dec 25 2021
Project Organization Assignment 1
Project Organization Assignment
Methods To Improve The Productivity Of Meetings
Business people plan and schedule meetings. Regrettably, they waste a lot of time discussing irrelevant matters that makes meetings unproductive, so to say, counterproductive. The meetings should plan, schedule and produce results, because business solutions and ideas are to save money for the company. There are certain simple rules to reduce meeting time and turn it more productive. (Haring, 2017; Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013).
The best way to generate the meeting productive:
· Process a sound meeting Agenda to cover specific discussion topics for specific results. Circulate the agenda well before time for participants come prepared with relevant ideas, putting the major subject matters open for consideration first. (Haring, 2017; Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013).
· Avoid trivia and routines in meetings with action plans and financial information, reports to avoid precious meeting time reworking them, and avoid unrelated topics. (Haring, 2017).
· Send an advance Information about the meeting, giving the agenda so that each person can come well prepared with the subject background for valuable, quick discussions on the subject, that includes and suggestions. Sending information with links and references by email will help the member study the subject in details (Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013).
· Use a proper Study Committee to avoid dissension, encouraging discussion. In case of heated arguments and difference of opinions, the Study Committee can resolve problems in the next meeting. Compromising and proper settlement is the best way to conclude when people disagree. The study committee should be properly represented by professionally trained and committed staff members. (Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013; Haring, 2017).
· Make meetings concise by setting time limits, without waiting for stragglers to start the meeting (Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013). Consider online meetings to avoid the waste of time when the location and time of personal gathering is difficult.
· Always Analyze Results of the meeting to ensure that all subjects are covered, so as to make the following meeting session further productive (Melo, C. D. O., Cruzes, D. S., Kon, F., & Conradi, R., 2013; Thiel, C. E., Connelly, S., Harkrider, L., Devenport, L. D., Bagdasarov, Z., Johnson, J. F., & Mumford, M. D., 2013). Break Down and segment complex topics, making them more efficient for discussion, to conclude and celebrate success. Call selected people for briefer and shorter meetings. (Haring, 2017).
Selecting Project And Describing Project Management Maturity Model
It was decided to hire a place to form a modern “Elite Shopping Mall” in North America, where several buildings form a shopping complex, representing a diversified group of Merchandizers, while the complex structure having elevators, interconnecting walkways to walk between the units (Thiel, C. E., Connelly, S.,...