Task Prepare a detailed, informative and influential report to the organisations Managing Director on Workplace Health & Safety (WHS or OHS) Obligations & WHS Management System (WHSMS or OHSMS)...

Task Prepare a detailed, informative and influential report to the organisations Managing Director on Workplace Health & Safety (WHS or OHS) Obligations & WHS Management System (WHSMS or OHSMS) Improvement Report Assignment 1 is a Report; it is NOT an Essay. Therefore, the style of presentation will be different from that of an Essay. The purpose of the report is to appropriately inform the organisation’s leadership to assist them in planning changes to their business direction strategically. Use of academic references, case law, and industry references to support your insight and arguments is required. This report requires thinking strategically in an action-oriented way. You need to carefully follow the QUT cite/write format and are to include an executive summary and table of contents: https://www.citewrite.qut.edu.au/write/report.jsp Title Page This page should include: • the report title, which states the report’s purpose - you need to create the title for your report, in line with its objectives • your name and the name of the person receiving the report (place in the bottom right- hand comer) - this will be the name of the Managing Director • the submission date. Executive Summary An executive summary is a paragraph that provides the reader with a quick overview of the entire report, including its purpose, context, methods, major findings, conclusions and recommendations. It is often easier to write the executive summary once the report has been completed. This is placed on a separate page between the title page and the table of contents. This may often be the only part of the report that is actually read. Introduction The introduction is to provide a clear summary of the reported OHS issue in your own words, using appropriate technical terms related to the study and practice of legislative organisational compliance. The conventions of academic writing are to be adhered to. Discussion The discussion will explain the elements of the issues being analysed, interpretation and explanation of relevant legislation and policy, in a manner that will influence the understanding of the audience. Reference your research. Conclusion Summarise your key findings and relate your conclusion/s to the objective of the report. Do not introduce any new concepts in the conclusion section. All concepts need to be explored in the Introduction and/or Discussion. Recommendations These are your subjective views/opinions on the action to be taken, and longer-term actions if any are identified. Reference List All the material you have cited in the report must be referenced in the APA style, 7th edition. Limit The report is to be of 3000 words, using a font style, spacing and margins in a format suitable for the audience. A plus or minus 10% on the word count is permitted, greater than a 10% margin will not be marked. Title Page, Table of Contents and Reference List do not contribute to the word count; everything else, including any appendices, add to the word count. Submission Submit your report via Turnitin as per the directions on Blackboard. Do not email your submission to your Lecturer. Do not hand in your assignment via a USB or present a hard copy. The submission must be made by 11:59 pm/23:59 hours Australian Eastern Standard Time (AEST) on Sunday 30 August 2020 via Turnitin only. Remember it takes some time to load your assignment into Turnitin and receive a similarity result/check completed. Therefore, do NOT leave it to the last minute. Familiarise yourself with the Turnitin site well before the due date, including the tools relating to similarity checking. Students may submit a draft in Turnitin and resubmit the final report, rewriting/submitting over the top of the draft which was for checking for similarity. Please mind the limitations when resubmitting multiple times: https://qutvirtual4.qut.edu.au/group/student/it-and-printing/qutblackboard/assessment-on-qut-blackboard/submitting-assignments/turnitin Marking Criteria A Marking Criteria Sheet is provided in the Assignment 1 Folder on Blackboard Scenario You have recently been employed as the OHS Manager for Biom Engineering. This is a familyowned and operated business that has been undertaking small biomedical engineering projects for hospitals. Historically, they have provided repairs and advice on the selection and testing of equipment to a range of healthcare facilities. There was little impetus to have a robust OHSMS, and the senior management was not that concerned with documented OHS systems. The new Managing Director is the son of the previous managing director and took control of the business shortly before you were appointed. The new managing director has identified a business opportunity to expand the types of engineering works they undertake. In particular, they are looking at applying for funding from the Advance Queensland Industry Attraction Fund (AQIAF): https://www.statedevelopment.qld.gov.au/invest/about-the-fund.html Biom Engineering to expand its in-house engineering capabilities and cooperate with other small companies and a local university to form a larger consortium with innovation and development capacity. Overall, the business is looking to extend on the scope of engineering works they undertake, including the manufacturing of prosthetics and implantable mechanical aids, which will require them to lease or buy black additional specialised equipment. They will also have to import in Australia new products and components, manufacture components as well as test and repair components. Currently, the business employs 20 staff. To render their funding proposal competitive, they plan to triple this number and engage specialist contractors and researchers. It is believed that the university partner and other specialists would share some “on base” facilities for the consortium to use. The Chief Operations Officer (COO) has identified that to be successful in the application, they must demonstrate they satisfy due diligence requirements and have considered various risks, including the ones relating to industrial relations and WHS compliance. Though you had commenced developing a suitable OHSMS for the current work environment, there will be a change in scope of works for the business, for example, managing and coordinating partners and contractors which they have not undertaken before. The business is currently operating under an OHSMS that requires updating. The COO thinks that this is an opportunity to upgrade their OHSMS to meet the AS/NZS 45001:2018 standards. The COO has tasked you to provide a detailed report to the Managing Director to inform them of the (1) Company’s key functions and responsibilities about OHS legislative obligations, so they can appropriately understand the impacts, concerning OHS, on the change in direction they are seeking to take, and (2) the key OHS areas they may need to address and key improvements to their OHSMS that is likely to be submitted as part of the application process. The COO does not want changes in the current OHSMS yet as this is a strategic appraisal. You are not asked to redesign the OHSMS but submit a report only. The COO wants the report to be structured so that it is clear what the OHS-related responsibilities of the company are and how that can be exercised in the context of the business and the company’s officers and staff. The COO has provided job descriptions of key personnel, which are at Attachment 1. Besides, the COO wants your thoughts on “five” key topics (in order of priority) for improvements to their OHSMS that will address legislative compliance for this new scope of work. A copy of the current Company’s OHSMS Index is at Attachment 2. The COO wants your opinion supported with academic, legal and at least one (1) case law references. She is encouraging you to support your views with academic insight, as well as relevant case law precedent since your assessment will be added to the Business Risk Register. The Managing Director is an Engineer by qualification and prefers an evidence-based approach. Your research should include at least ten (10) quality reference sources; your key OSHMS improvements should highlight five (5) key topics and why they need to be included in the company’s management system. Your conclusion should summarise the critical elements and recommendations that support the development of a detailed OHSMS that provides the company with a way to become legislatively compliant and competitive for the funding. Attachment 1: Key Role Descriptions Managing Director • Has financial accountability and responsibility over all the aspects of the business. • Has the authority to hire and terminate staff, buy equipment, goods and supplies and enter contracts. Sets strategic direction for the business. Chief Operating Officer • Has financial authority over all aspects of the business. • Has the authority to hire and terminate staff, buy equipment, goods and supplies. Contributes to the strategic direction of the business. Chief Engineer • Has financial authority over all projects and work taskings. • Has authority to hire staff, buy goods and supplies. Repair/Manufacturing Foreperson • Has financial authority over consumables, up to the value of $2,000. • Has authority to initiate performance management of staff, buy goods and supplies to the value of $2,000, raise purchase orders for items over this amount. Leading Hand • Has no financial authority, though can raise purchase orders for goods and supplies. • Has authority to initiate performance management of staff. Attachment 2 – OSHMS Index Page OHS MANAGEMENT SYSTEM INDEX CONTENTS 1 INTRODUCTION................................................................................................5 1.1 Purpose and Scope..................................................................................................................... 5 1.2 Resource Management............................................................................................................... 5 1.2.1 Customer Focus ....................................................................................................................... 6 1.2.2 Management Review ............................................................................................................... 6 1.2.3 Administration/Human Resources............................................................................................ 6 1.2.4 Facilities and Work Environment.............................................................................................. 6 1.3 Project Planning and Objectives ..................................................................................................7 2 QUALITY ASSURANCE.............................................................................................................. 13 3.1 Document and Data Control..................................................................................................... 13 3.1.1 Drawings ............................................................................................................................... 13 3.1.2 Design and Design Changes ................................................................................................ 13 3.1.3 Other Documents and Records.............................................................................................14 3.1.4 Inspection and Testing ...........................................................................................................14 3.2 Purchasing Control.................................................................................................................... 14 3.3 Measurement, Analysis and Improvement................................................................................15 3.3.1 Measurement and Monitoring of Product and Service............................................................15 3.3.2 Internal Audit ...........................................................................................................................15 3.3.3 Control of Nonconformity ........................................................................................................ 15 4 HEALTH AND SAFETY MANAGEMENT ................................................................................... 16 4.1 Risk Management .................................................................................................................... 16 4.2 Hazard Management................................................................................................................. 19 4.2.1 Portable equipment .................................................................................................................19 4.2.2 Slips, Trips and Falls...............................................................................................................19 4.2.3 Manual Handling ......................................................................................................................20 4.2.4 Electrical................................................................................................................................... 21 4.2.5 Drugs and Alcohol..................................................................................................................22 4.2.6 Factory Safety Rules ..............................................................................................................23 4.3 Safe Work Method Statements (SWMS)..................................................................................... 24 4.4 Accident and General OHS Reporting & Investigating ............................................................... 25 4.5 Emergency Planning and Response...........................................................................................25 4.5.1 Emergency Services Telephone Numbers .............................................................................. 26 4.5.2 Personnel Responsible in Case of Emergency........................................................................ 26 4.6 Apprentices and Young Workers ................................................................................................ 26 5 RESOLUTION OF ISSUES ....................................................................................................... 28 5.1 Company Commitment.............................................................................................................. 28 5.3 Toolbox Meetings ......................................................................................................................28 5.7 Issue Resolution........................................................................................................................ 31 6 REGISTERS.................................................................................................................................32 6.1 Sign On/Sign Off Register.........................................................................................................32 6.2 Personal Protective Equipment (PPE) Register........................................................................32 6.4 Equipment Register................................................................................................................... 32 6.5 Hired Equipment Register.........................................................................................................33 6.6 Hired Equipment Qualified Operators Register.........................................................................33 6.7 Work Area Inspection – General...............................................................................................33 7 INJURY MANAGEMENT AND REHABILITATION .................................................................... 34 8 POLICIES AND PROCEDURES................................................................................................. 34