The Request for Proposal (RFP) document will be thebasis for the planning of the event. Thoroughly read the entire documentto become familiar with and have a clear understanding of the group, the...

The Request for Proposal (RFP) document will be thebasis for the planning of the event. Thoroughly read the entire documentto become familiar with and have a clear understanding of the group, the event, and corresponding mini-events as well as the requirements of the association. View the Event Project videoin theInformational Videostab in Bb prior to beginning the project. Research appropriate hotel propertiesaround the U.S. that can accommodate the association’s event. Select a property as YOUR propertyfor the response to the RFP.

RFP RESPONSE: Develop aprofessional responseto the RFP. Detaileach areathat the RFP presents. Include anevent timelinethat briefly details each day’s events. ExplainwhyPineapple Association should hold its annual convention at your property? Detailhowyour property can accommodate Pineapple Association’s annual convention?

REQUEST FOR PROPOSAL PINEAPPLE ASSOCIATION Profile National professional association two-day annual hybrid meeting for 300 attendees that brings together representatives for plenary (general) discussions, professional development, and networking. Type of Host Org./Scope National Association Culture Diverse population, most meet annually and some have never met Goals Professional development for members Business Plan Revenue generation beyond covering the cost of meeting Attendee Profile Ages range from 25-65; 50 percent male/50 percent female; English is the spoken language First Time or Repeat Annual meeting with revolving locations each year Size and Location • 300 attendees – expecting 200 in-person and 100 virtual • A large, center city hotel with easy transportation access and ample event space and technology • One additional hotel for sleeping rooms at a lower price Financial Parameters • Attendees complete individual reservation paying the hotel directly • No expenses reimbursed by the association • Registration fees are standard price and collected in advance: o Fees – in-person and virtual PLANNING DETAILS Hotels • Large host hotel –accommodate most, if not all attendees • Secondary hotel within walking distance at a lower price point, required Event Space • Registration area • Plenary (general) space (theatre-style) for 200 attendees • Breakfast, lunch, dining/gala space (rounds of eight, high-top tables) • Four (4) breakout rooms (75 attendees per room, theatre style) • Focus on safety protocols, risk management, and sustainability Exhibit space • 20 poster presentations/exhibits - combined with dining space Audiovisual/Technology Hybrid • All plenary (general) space and break-out rooms – include hybrid technology requirements Food and Beverage • Menus featuring local cuisine of host region • Repeating food events must include different menu items for Day 1 & 2 • Include items for attendees with food sensitivities and allergies BREAKFAST • Breakfast buffet with proteins (Day 1 and Day 2) BREAK • Mid-morning and mid-afternoon breaks (Day 1 and Day 2) LUNCH • Custom menu lunches (Day 1 and Day 2) EVENING DAY 1 - Opening reception with hot and cold hors d’oeuvres and cash bar DAY 2 - “Themed” closing gala - food stations including wine and a cash bar