This is IT project management report
I have my half way project so please look docs file for project topic and chapter 1 and 2 how I have done, based on that now further write about
Communications Management 1-2 pages, for references I attached file of Communications Management from class.
Write about
Communications Management .
Project Idea: Store Inventory Management System Problem Statement: Retail stores around the world are having difficulty managing their inventory, resulting in overstocking and under stocking of products. They need a system that can help them keep track of their inventory levels, order history, and sales data, so they can make informed decisions about when to order more products and how much to order. Our goal is to present a Web-based Application system that can help companies keep track of inventory at all times to avoid this problem. Project Management Techniques/Strategies: Agile project management, scope management, risk management, stakeholder management, project scheduling, cost estimation, Quality Management. Chapter 1: Project Management Framework Framework: Pruthul Patel Feasibility Analysis: Jill Shah Project Management Framework A project management framework includes several core processes, including scope management, cost management, time management, quality management, risk management, and stakeholder management. These processes are essential for ensuring project success, and they are typically applied throughout the project life cycle. A project management framework is a set of processes, principles, and guidelines that provide a structured approach to managing projects. A typical project management framework consists of five main phases: 1. Initiation: This phase involves defining the project objectives, determining the project scope, and identifying stakeholders. The project manager is appointed, and the initial project plan is developed. 2. Planning: In this phase, the project team develops a comprehensive project plan that outlines the project schedule, budget, scope, and resources required. The team identifies risks and develops a risk management plan. 3. Execution: In this phase, the project plan is put into action, and the project team executes the project activities according to the plan. The project manager monitors progress and manages any changes to the plan. 4. Monitoring and Controlling: In this phase, the project team monitors project progress, identifies variances from the plan, and implements corrective actions. This phase ensures that the project remains on track, within budget, and on schedule. 5. Closure: This phase involves formally closing out the project, completing final tasks, and obtaining project sign-off from stakeholders. The team conducts a project evaluation to identify areas of improvement for future projects. Project Integration Management is a critical process that ensures all project components are properly coordinated and integrated to meet project goals and objectives. We as a team have been able to propose a detailed plan to efficiently monitor the inventory of retail stores. We are naming this application “InTrack'' which in simple terms means what the store has “in” referring to overstock materials with them and what they need to order “in” referring to understock materialsThe problem describes a common issue faced by retail stores worldwide - difficulty in managing their inventory. To address the problem, the PMP framework can be utilized with the following project management techniques/strategies: 1. Agile project management: An Agile approach can be used to quickly develop and test the system, enabling the store to receive rapid feedback and make adjustments as needed. This methodology can be used to iteratively refine the system, with constant collaboration between the development team and the stakeholders. 2. Scope management: To effectively manage the project scope, a clear understanding of the inventory management requirements and objectives must be defined. The scope can then be broken down into smaller, manageable components and delivered in iterative sprints using Agile methodology. The stakeholders should be involved in defining the scope and continuously reviewing and approving the work performed. 3. Risk management: Identifying and mitigating project risks is critical to ensure successful project delivery. Risk assessments should be performed regularly and appropriate risk response strategies developed and implemented. 4. Stakeholder management: Identifying and managing stakeholders is essential to ensure their needs and expectations are met. Effective communication with stakeholders will be critical to ensure the success of the project. Regular status updates, progress reports and demos will be shared with stakeholders to ensure their expectations are aligned with the project's progress. 5. Project scheduling: A project schedule should be developed, outlining key milestones, deliverables, and timelines. Using an Agile approach, the project schedule should be reviewed and adjusted as needed at the end of each sprint. 6. Cost estimation: Accurate cost estimation and budget management is essential for project success. The cost estimate should include development, testing, and deployment of the system, as well as maintenance and support. The project team should regularly monitor actual costs against the budget and take corrective actions as necessary. By utilizing the PMP framework with the above project management techniques/strategies, the retail store can improve its inventory management and make informed decisions about when and how much to order, resulting in better control of their inventory levels and increased sales. Chapter 2: Stakeholders and Scope Management Scope Management: Sharad Patel Stakeholders: Shanu Abrol Scope Management Plan Retail stores around the world are having difficulty managing their inventory, resulting in overstocking and under stocking of products. They need a system that can help them keep track of their inventory levels, order history, and sales data, so they can make informed decisions about when to order more products and how much to order. Our goal is to present a Web-based Application system that can help companies keep track of their inventory at all times to avoid this problem. Intrack will be able to track companies current inventory, log sales, based on sales and inventory reaching a certain number, and order is automatically placed for the product in question. Acceptance/Use Cases: 1. App will provide an interactive front-end User Interface that will collect stores current inventory, sales of day. 2. App will provide store managers with an overview of items sold that day and remaining inventory. 3. Based on previous sale history and current inventory, the app will suggest the optimal number of items to order for next time. Deliverables: 1. Front-end Web Application. 2. Back-end Inventory Database. 3. Sales and Inventory based Algorithm to suggest order. Assumptions: 1. All electronic resources are available for us to access at all times. 2. All development staff will be present for the duration of the project. 3. Application hosted on AWS based system. 4. Stores will provide Databases of their current inventory. 5. Funding will be available for all expenses, including salaries and technology costs. Constraints: 1. Web/Cloud based. 2. Deadline as per stakeholder requirements. (3 - 4 months) 3. Budget of $100,000. 4. Mandatory 2 quality checks per month. Work Breakdown Structure: Web-Application 1. Front-End a. Home Login Page a. Inventory Input a. Sale History Input a. Order Suggestion Page a. Product Order Page 2. Back-end Inventory Database b. Oracle Enterprise Database / MS-Access / MySQL/ SQLite b. Input taken from Front-end Inventory/Sales Input Page b. Provide data to order suggestion algorithm 3. Order Suggestion Algorithm c. Input from Inventory Database c. Process the data using the inventory and sales history c. Predict the order suggestion. Milestones: 1. Requirements Gathering 2. Front-End development b. Build Login, Inventory and Sale History Input Pages. b. Build Order Suggestion and Product Order Page. 3. Back-End Inventory Database c. Build Database to take input from Front-End c. Output Inventory Data to Suggestion Algorithm 4. Order Suggestion Algorithm d. Take input from the inventory database and process the data d. Predict the items needed for the next order Stakeholder Management Plan Stakeholder Register Name Position Internal/External Role Contact Info Sharad Patel Team Project Manager Internal Project Manager
[email protected] Shanu Abrol Team Member Internal Developer
[email protected] Jill Shah Team Member Internal Developer
[email protected] Pruthul Patel Team Member Internal Developer
[email protected] Retail Store(s) Customer External Provide Requirements for project
[email protected] Cloud based Platform (AWS) Cloud Provider External Provide a Cloud platform for developers to work on. https://aws.amazon.com/contact-us/sales-support/ Power/Interest Grid Stakeholders Analysis Name Power/Interest Current Engagement Potential Management Strategies Sharad Patel High/High Actively Engaged Dedicated and highly involved individual. He is leading the project, so has to be in the loop for each part of the project. Shanu Abrol Medium/High Actively Engaged Dedicated and also has high interest in the project. Currently involved in other projects as well, therefore it is not always necessary for him to be involved in every aspect of the project, with the exception of weekly team meetings,progress reports,etc.. Jill Shah Medium/High Actively Engaged Experienced in the field and also high interest in the project. Must be kept in the loop as often as possible. Pruthul Patel Medium/High Actively Engaged Experienced and creative. Always open to new ideas and brings innovative ideas to the table. Keep in the loop to decide new and different features. Retail Store(s) High/Low Actively Engaged (For project start) Lots of power to change features and requirements. But not necessary to keep in the loop after requirement gathering. Cloud based Platform (AWS) Low/Low Passively Engaged Resource provider to host the app. No need to keep in the loop. Only needed if a problem occurs while hosting. Expectation management Matrix Measure of Success Priority Expectations Guidelines Scope 1 Retail Stores will easily be able to keep track of inventory and place the next order when required as suggested by application. Scope will need to be flexible since each retail store (customer) will have their own requirements/expectations. Time 1 Strict Deadline will be provided. Retail stores will provide a budget, therefore each will require a strict deadline inorder to start/update their business to this better system. Cost 2 Budget will roughly be $100,000. The budget may be flexible for different customers as per their store size and requirements. Technology 2 To improve on current systems, our application must first understand current retail store inventory technologies (if any exists). Since our system will rely on external cloud based technology, we must have a strict guideline for the retail store to accept going this route. Issues Logs None for now. Slide 1 PMP Prep – Communications Slide 1 Session 5 PROJECT COMMUNICATIONS MANAGEMENT 1 PROJECT COMMUNICATIONS MANAGEMENT WHAT DOES THE COMMUNICATIONS KNOWLEDGE AREA DO? It employs the processes required to ensure timely and appropriate generation, collection, distribution, storage retrieval, and ultimate disposition of project information These processes provide the critical links among people & information that are necessary for successful communications. Project managers spend the majority of their time communicating with team members and other project stakeholders, whether they are internal or external to the organization. Effectively deals with stakeholders' information needs. PMP Prep – Communications Slide 2 2 COMMUNICATION SKILLS COMMUNICATION SKILLS Most communication skills are common for general mgmt. and project mgmt., such as, but not limited to: Listening actively and effectively, Questioning, probing ideas and situations to ensure better understanding, Educating to increase team’s knowledge so that they can be more effective, Fact-finding to identify or confirm information, Setting and managing expectations, Persuading a person or organization to perform an action, Negotiating to achieve mutually acceptable agreements between parties, Resolving conflict to prevent disruptive impacts, and Summarizing, recaping, and identifying the next steps. PMP Prep – Communications Slide 3 3 COMMUNICATIONS PROCESS COMMUNICATIONS PROCESS DEFINITIONS 10.1 Identify Stakeholders • Identify all people or organizations impacted by the project, and documenting relevant information regarding their interests, involvement, and impact on project success. 10.2 Plan Communications • The process of determining the project stakeholder information needs and defining a communication approach. 10.3 Distribute Information • The process of making relevant information available to project stakeholders as planned. 10.4 Manage Stakeholders Expectations The process of communicating and working with stakeholders to meet their needs and addressing issues as they occur. 10.5 Report Performance The process of collecting and distributing performance information, including status reports, progress measurements, and forecasts. PMP Prep – Communications Slide 6 4 COMMUNICATIONS PROCESSES PROCESSES BY PROCESS GROUP PMP Prep – Communications