This week project is to complete Risk Response Plan. This project consists of two parts. The first part of the project which is Risk Identification And Impact Matrix is to identify at least 15 risks that can go wrong in our project.
The second part of this project is to Use the top 5 prioritized risks from the Risk Impact Matrix.
I am attaching a copy of the Risk Response plan template here with a copy of a sample provided by the professor so that you can have an ideal on how to get the project done.
Also I am attaching the project proposal and some other parts of the project.
Participant names: Summarize the major business risks associated with this project, such as marketplace competition, timing issues, user acceptance, implementation issues, or possible negative impacts on the business. Estimate the severity of each risk’s potential impact and identify any risk mitigation actions that could be taken. After you have completed the Matrix, use the top 5 highest impact risks and develop your Risk Management Plan. RISK IDENTIFICATION AND IMPACT MATRIX Identify at least 15 risks below. For Probability and Severity Columns, use a scale of 1 -5 with 5 being the highest level Calculate the Impact Factor Column by multiplying the Probability value * the Severity value. Risk ID Description of potential risk Probability Severity Impact Factor 1 Patients resistant to using electronic kiosk. 4 4 16 2 Vendor fails to meet delivery date due to manufacturing failure (Kiosk and software are not provided on time). 3 5 15 3 Privacy & security risk due to vendor software failing to meet encryption standards and/or HIPAA’s Privacy & Security Rules. 2 5 10 4 Bankruptcy of vendor due to natural disaster, such as fire, flood, hurricane, coronavirus, etc. 2 5 10 5 Project falls behind schedule and remaining project tasks exceed project deadline. 2 5 10 6 Communication breakdown derails project timeline. 2 4 8 7 Hardware/software issues causing kiosk downtime. 3 2 6 8 Computer interfaces may not be compatible. 1 5 5 9 Site (patient waiting room) is not ready for installation. 2 2 4 10 Delayed staff training. 2 2 4 11 Project costs exceeds the budget. 2 2 4 12 Scope creep due to poor change management. 1 3 3 13 Bad kiosk screen design impacts use of the kiosk. 1 3 3 14 Unexpected staff absences during training period. 1 2 2 15 Educational recourses are not delivered on time. 1 2 2 16 IT Department unable to maintain the software; difficulties with software maintenance and enhancement. 1 1 1 17 RFP submissions received late; after due date. 1 1 1 18 Staff has difficulties with use of kiosk. 1 1 1 RISK MANAGEMENT PLAN Use the top 5 prioritized risks from the Risk Impact Matrix you have prepared and describe how the risk will be handled if it occurs. Each of these risks should be assigned to an individual/department who will be responsible for managing the risk if it occurs. Calculate the Impact Factor Column by multiplying the Probability value * the Severity value. Risk ID Description of potential risk Management Plan Owner 1 Patients resistant to using electronic kiosk. · Demo video starts when kiosk touch screen is activated, which will provide registration instructions in language of patient’s choice. · Registration clerk stationed at kiosk at go-live (1-2 weeks) to provide hands-on training/assistance. · Signage to announce new registration kiosk prior to go-live; signage to address kiosk’s compliance with HIPAA’s Privacy and Security Rules. Registrar Staff 2 Vendor fails to meet delivery date due to manufacturing failure (Kiosk and software are not provided on time). · Contract will specify vendor due date for delivery. · Clause in contract which monetarily penalizes vendor if product is delivered after due date. · Weekly status meetings with vendor to ensure project timeline will be met. Project Manager 3 Privacy & security risk due to vendor software failing to meet encryption standards and/or HIPAA’s Privacy & Security Rules. · Discuss compliance standards and government regulations at initial meeting with vendor. · Provide vendor with government regulations and required encryption standards at design/build meeting. Practice Manager 4 Bankruptcy of vendor due to natural disaster, such as fire, flood, hurricane, coronavirus, etc. · Verify if vendor has insurance. · Assess financial stability of vendor; request and review financial statements, references, and credit history. Project Manager 5 Project falls behind schedule and remaining project tasks exceed project deadline. · Weekly staff meeting to monitor project progress. · Use total slack time on non-critical pathways to redistribute staff resources to make up time. Project Manager/ Stakeholders 2 Summarize the major business risks associated with this project, such as marketplace competition, timing issues, user acceptance, implementation issues, or possible negative impacts on the business. Estimate the severity of each risk’s potential impact and identify any risk mitigation actions that could be taken. After you have completed the Matrix, use the top 5 highest impact risks and develop your Risk Management Plan. RISK IDENTIFICATION AND IMPACT MATRIX Identify at least 15 risks below. For Probability and Severity Columns, use a scale of 1 -5 with 5 being the highest level Calculate the Impact Factor Column by multiplying the Probability value * the Severity value. Risk ID Description of potential risk Probability Severity Impact Factor 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 RISK MANAGEMENT PLAN Use the top 5 prioritized risks from the Risk Impact Matrix you have prepared and describe how the risk will be handled if it occurs. Each of these risks should be assigned to an individual/department who will be responsible for managing the risk if it occurs. Calculate the Impact Factor Column by multiplying the Probability value * the Severity value. Risk ID Description of potential risk Management Plan Owner 1 2 3 4 5 Project Proposal Project Title: Nutrition and Technology-access Program Proposed by: Duma Salas, Stephanie Campbell, Ethan Israel, Jaspreet Kaur, Sanila Tahsin The Project our group has decided to work on is a nutritious food distribution and electronic device check out program. Many students in NYC and across the country lack access to nutritional meals, the pandemic has made this even more of a problem. It’s also true that many of the same families experiencing food insecurity also lack access to electronic devices to participate in remote-learning. Our program will work with local food pantries and other community organizations to provide distribution of nutritious meals on a daily basis throughout the year. We will also work with local businesses and non- profits to host electronic device drives with the goal of allowing students participating in the food distribution program to also check out a laptop or tablet so that they can take advantage of remote learning opportunities already provided by schools or other organizations. The main focus of this program will be on children who are homeschooled or otherwise cannot participate in in-person schooling who do not use the National School Lunch Program and are not eligible for the previously announced roughly $313 per-child groceries relief, even if their families apply for it. Our mission will be to work with the government, state and federal funding to provide families with the extra meals they would usually get in school and provide access to technology so they can participate in remote learning opportunities. We will track the number of meals provided and reach out to parents, teachers, and other community members to get feedback on the progress of these students’ learning outcomes and use those metrics to track the success of the program. If we’re able to serve 20-30 students daily and see those same students markedly improve their learning outcomes this project will be considered a success. Free Stakeholder Analysis Template STAKEHOLDER ANALYSIS Project Name Nutrition and Technology- access Program Date 9/11/2021 Stakeholder Name or Dept. Name Internal Or External Stakeholder ? Unaware, Resistant, Neutral, Supportive, or Leading? Level of Influence (1-5, with 5 being the lowest) Stakeholder Business requirements Stakeholder’s greatest concerns? What deliverables are needed from this stakeholder? Project Manager Internal Leading 1 Monitor Project Progress and Set Deadlines Set the scope of the project and look for the functional and non- functional deliverables Poorly Defined Goals Inadequate Communication Unrealistic deadlines Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress Team Members Internal and external Supportive 1 Contributing to overall project objectives. Receiving and storing the electronics Communicating with Doners and securing funds Challenges of Teamwork Lack of Accountability Completing individual deliverables Mobile Food Pantry Program External Supportive 1 Must provide a form of identification and/or proof of your address, or you may be asked how many people live with you. Not enough food distribution for the families. Types of food Accounting for allergies and Religion restraints Pre-packed boxes of food Vegetables/fruits or vegetable/fruits vouchers Stakeholder Analysis Template 1 The Emergency Food Assistance Program (TEFAP) 1st choice External Supportive 1 To be eligible your income must be below the poverty level in the state. Distributed to all families in the program due to Covid 19 restraints. Every Home-schooling child will benefit Covid