MIS605_Assessment 1_ Hypothetical Project Case Study XXXXXXXXXXPage 1 of 1 Hypothetical Project Case Study Central Coast University is seeking to develop a new timetabling system to replace its...

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MIS605_Assessment 1_ Hypothetical Project Case Study Page 1 of 1 Hypothetical Project Case Study Central Coast University is seeking to develop a new timetabling system to replace its current manual timetabling system. With the remarkable increase in both the students and staff numbers in recent years, the complexity of timetabling has reached a point in which it is beyond human capacity to complete the timetabling tasks manually. There are many constraints such as staff availability, classroom availability and capacity, as well as incompatibilities between subjects that need to be considered in timetabling. For example, two subjects which are undertaken by the same cohort at the same time cannot be timetabled together. A class which is assigned to a lecturer cannot be scheduled at a time that the lecturer is not available. The current manual timetabling system has created a considerable amount of timetable clashes for students enrolled in T2 2019. The University is seeking to have a new and improved timetabling system developed as soon as it is practically possible, and expects to have the new system up and running by T1 2020. The System shall allow timetabling officers to collect and store staff availability, set classroom availability and capacity and allocate the estimated number of students for a class. It should also allow students to view and amend their timetables. The University has committed $500,000 for this project. PRO100_Assessment 1_Brief Page 1 of 5 ASSESSMENT 1 BRIEF Subject Code and Title PRO100 Information Systems Project Management Assessment Written Report Individual/Group Individual Length 1200 words (+/- 10%) Learning Outcomes The Subject Learning Outcomes demonstrated by successful completion of the task below include: a) Describe and reflect on the Project Management triple constraint b) Generate recommendations for information systems project planning Submission Due by 11:55pm AEST/AEDT Sunday end of Module 2.2 (Week 4) Weighting 25% Total Marks 100 marks Context: In the first two Modules of PRO100, you learnt some of the core concepts in project management including the definition of a project, and how a project is different from repetitive and routine work as well as the environment in which a project operates, and how to select a project. You were also introduced to the processes in the initiating process group, and how to identify and categorise stakeholders and manage stakeholder engagement. In this assessment, you will demonstrate your understanding of:  the concept of a project;  the role of a project charter;  the concept of a stakeholder; as well as your ability to  identify a project and the objective of a project;  develop a project charter;  and perform a stakeholder analysis and develop a stakeholder register. PRO100_Assessment 1_Brief Page 2 of 5 Instructions: 1. Please read the attached hypothetical project case study. 2. Complete the following assessment tasks: Task 1. Develop a business case for this project in a Microsoft Word document using no more than 300 words. The business case should include a cost and benefit analysis using the NPV model over the next 10 years. Use 2% as the discounting factor. Apart from financial criteria, are there any other non-financial criteria to consider? Please note that you are required to make reasonable assumptions about this project to develop a business case for it, for example, the initial investment of this project, the operating cost of the system, the cost the University would be able to save, etc. Task 2. You are now appointed as the project manager for this project and your first task is to develop a project charter. The project charter (in a Microsoft Word document) must contain, as a minimum, the following:  Title page  Project purpose and justification  Project objectives and product characteristics  High-level requirements  Project assumptions, constraints, high-level descriptions and boundaries  Project success criteria  High-level risks  Summary schedule and key milestones  Summary budget  Stakeholder list and the type of each stakeholder  Project approval requirements and approval authority  Project manager assigned to project  Signatory block You are also required to identify key stakeholders in this project and compile a stakeholder register (in a Microsoft Excel document). The register must contain the following columns:  ID  Name  Organisation  Contact details  Internal/External  Unaware/Resistor/Neutral/Supportive/Leading  Role in the project  Interest level (1-5)  Impact level (1-5) PRO100_Assessment 1_Brief Page 3 of 5 Please note that some of the information has not been explicitly outlined in the hypothetical project case study. You will need to make reasonable assumptions about such information. Task 3. Develop a WBS and the associated WBS dictionary. The WBS must have at least three layers. The WBS dictionary needs to contain the following information for each of the node in the WBS.  WBS element ID  WBS element name  Work description The Microsoft Word document should contain a graphical representation of WBS and the WBS dictionary entries for each element in the WBS. Word Count and Layout  The total word count for the written assessment should be no more than 1200 words.  Please provide all your answers to the tasks in following format: Task 1 Business case – Microsoft Word document Task 2 Project charter – Microsoft Word document Stakeholder register – Microsoft Excel Task 3 WBS dictionary - Microsoft Word document Referencing It is essential that you use appropriate APA style for citing and referencing research. Please see more information on referencing here: http://library.laureate.net.au/research_skills/referencing. Submission Instructions Please submit ONE Microsoft Word document (.doc or .docx) consisting of the Business case, Project charter and WBS dictionary, and ONE Microsoft Excel document (WBS dictionary) via the Assessment link within Assessment 1. No Zipped files. Please do NOT zip the Microsoft Word document and the Microsoft Excel document, and submit them as one single zip/compressed file. http://library.laureate.net.au/research_skills/referencing PRO100_Assessment 1_Brief Page 4 of 5 Learning Rubric: Assessment One Assessment Attributes Fail (Unacceptable) 0-49% Pass (Functional) 50-64% Credit (Proficient) 65-74% Distinction (Advanced) 75 -84% High Distinction (Exceptional) 85-100% Business case (Task 1) A cost and benefit analysis using the NPV model. Consideration of non- financial criteria. 20% Lack of understanding of NPV. No interpretation of the NPV result. Lack of discussion of non-financial criteria. The criteria discussed are not relevant to the case. Correct calculation of NPV with limited interpretation of the NPV result. Brief discussion of a few non- financial criteria, but not all of them are relevant to the case. Correct calculation of NPV. There is much room for improvement in the interpretation of the NPV results. Discussion of a few non-financial criteria in detail. Correct calculation of NPV with a thorough interpretation of the NPV result. Discussion of non- financial criteria that are closely relevant to the case. Correct calculation of NPV, and a robust interpretation of the NPV result. A well-developed discussion on non-financial criteria that are relevant to the case. Project Charter (Task 2) Understanding of the Project Managers’ role with all required inclusions. 40% Lack of understanding of the Project Managers’ role. Many of the key inclusions are missing in the project charter. The project charter is not relevant to the case. Limited understanding of the Project Managers’ role. The project charter has most of the inclusions. Some of the inclusions are too brief and/or not relevant to the case. The project charter demonstrates an adequate understanding of the Project Managers’ role. The project charter has all the inclusions of a project charter. A few of the inclusions are too brief or not relevant to the case. The project charter is complete and demonstrates thorough understanding of the Project Managers’ role. It has all the inclusions of a project charter. The project charter demonstrates an exceptional understanding of the Project Managers’ role. It has all required inclusions and is expertly written with an appropriate level of detail. WBS and WBS dictionary (Task 3) Appropriate use of WBS structure and complete WBS diagram. 30% Limited knowledge of WBS and WBS dictionary. The WBS structure is completely wrong or irrelevant to the case. The WBS diagram shows a significant lack of understanding of the role of WBS and the case. The WBS dictionary contains some WBS elements with a very limited description. Limited knowledge of WBS and WBS dictionary. The WBS structure has major mistakes. The WBS diagram does not demonstrate a complete and accurate understanding of the role of WBS and the case. The WBS dictionary contains most WBS elements, but with a limited description. Adequate knowledge of WBS and WBS dictionary. The WBS structure has few mistakes. The WBS diagram demonstrates an almost complete and somewhat accurate understanding of the role of WBS and the case. The WBS dictionary contains almost all WBS elements. Advanced knowledge of WBS and WBS dictionary. Correct WBS structure with very minor mistakes. The WBS diagram demonstrates a complete and accurate understanding of
Answered Same DayJun 25, 2021PRO100

Answer To: MIS605_Assessment 1_ Hypothetical Project Case Study XXXXXXXXXXPage 1 of 1 Hypothetical Project Case...

Swati answered on Jun 28 2021
135 Votes
Task 1-
Business case
Generation of timetables takes much time and manpower being a tedious job. An automatic timetable generator will help to overcome this problem along with avoiding timetable clashes. Proposed project will help to save time along with avoiding complexity of managing as well as setting up of tim
etable manually considering several conditions to be considered. System is to be created such that to input several data based on which, output will be generated for students as well as staff. All resources of the university will be best utilized this way solving the major problem of timetable clashes. (Bagul et al, 2015)
Financial criteria- cost issued for this project is $500000 and the discounting factor is 2% thus the NPV for the next 10 years will be 9195.
Cost and benefit analysis using the NPV model over the next 10 years using 2% as the discounting factor is as follows-
NPV value 5th year onwards is positive indicating profits from project in long run. Values for cash inflow and outflow are assumed based on the literature review.
Non-financial criteria to go with project in this case will be its alignment with the timetable requirements and its usefulness to utilize all resources efficiently reducing timetable clashes. Also, switching t o new method in long run will be productive as the staff as well as classrooms and time will be efficiently utilized bringing better outcomes and results. (Lock&Dennis, 2012)
Task 2-
Project charter
For
Timetable conversion from Manual
To
Automatic

1.1 Project purpose and justification
Main purpose of this project is to develop a new timetable system to replace the existing manual timetable. There is need of this project as handling manual system is no longer feasible because of increasing staff and students. Also there have been several timetable clashes. A new system that is automatic generation of timetable will help to utilize resources to full.
Proposed system here is a website that will allow student as well as faculties and admin a good user interface to get required information about the timetables. Main modules of this website proposed as a project includes students, faculties and administrator. (Anjuna et al, 2014)
1.2 Project objectives
· To change manual timetable system into automatic one.
· To avoid timetable clashes.
· To successfully implement the newly set automatic system.
· To generate return by imposing fine on missed class by students.
Product characteristics Product i.e. Automatic timetable generator possess specific characteristic of zero error about clashing, overlapping and double assigning of class/student/staff.
· Artificial intelligence based IT supported automatic timetable generator will be easy to use and access by students as well as staff.
· Easier slot assigning
· Less time consumption
· NO slot clashes
· Always considers the other department slots first
· Various possible slot combinations can be acquired
· User friendly (Anjuna et al, 2014)
1.3 High-level requirements
· Budget- $500,000
· Time- 3 months
· Accessibility- System must allow officers to collect and store data, must be...
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