Answer To: Document Assessment Tasks and Instructions Date Unit of Competency and Code SITXINV003 Purchase...
Asif answered on Dec 03 2021
Running Head: Purchase goods
Question 1: Area of operation
Event management is chosen as the operational area in the current project.
Operation / department: Event management
Job role: Senior manager of the event management team
Question 2: Overview of operation
The operational area of event management operation involves the implementation of project management in the development and creation of different large and small level corporate or personal events. Events include conventions, concerts, formal parties, weddings, ceremonies, conferences, festivals and so on. The event manager is responsible for the organizing and planning of social, business and promotional events. The prime responsibility of the event manager is to engage the target audience properly and communicate the intended message of the program effectively to the audience. Apart from this, innovation and flexible methodologies must be adopted by the manager in order to identify and maintain the basic requirement of the event. Managers must focus on the safety regulations as well as licensable activities of the event (Sawik, 2019).
The command hierarchy of the event management operation is stated below.
1. Event manager
2. Event coordinator
3. The planner of the event
4. Client service manager of the event
5. Individual event team leader
6. Safety coordinator of the event
7. Event assistant
8. Coordinator of emergency services
9. Show coordinators
10. Executives for general services
11. Contractors and vendors
12. Government regional
Wholesalers, distributors and dealers play crucial roles in the event management industry as they are the suppliers of basic as well as key materials of the industry which are decorative and food items. Apart from this, government regional is highly significant as the event manager is required to seek approval for each event from this department. Moreover, the manager must pay adequate attention to event safety regulations and emergency services in order to ensure the safety of the event.
Question 3: Identification of goods
6 different types of products that are essential for the operation of an event management company are stated below. These goods are required to be purchased in the near future.
· Event supplies
· Non-alcoholic and alcoholic beverages
· Housekeeping supplies
· Different fresh vegetables and other food products
Question 4: Identification of stock requirement
This segment will identify the requirements of an event related to a marriage ceremony. Planning of the event management has identified different decorative items such as lights, flowers, linen and other decorative goods which are required to arrange. Apart from that, catering items, tables, chairs, organic and other cleaning chemicals, the dress of the staff, car arrangements for guests as well as bridegroom are required to be arranged. The marriage ceremony requires musical arrangements for the guests (Bugert&Lasch, 2018). The event manager is required to arrange appropriate musical programs as per the requirements of the clients. Electricity and other technical requirements must be met as per the need. Different raw materials of food items are also required to be purchased as various types of dishes are required to be served in the event. Floor carpets, covers of chairs and tables are required to purchase for the purpose of decoration.
Question 5: Email for stock specification
The manager of the procurement team
In order to manage the event related to the marriage ceremony, below mentioned items are required to be procured.
Apart from this, one marriage hall must be rented according to the client's requirement and the number of guests. You are requested to check the availability of the above-mentioned item for the upcoming event.
Question 6: Stock forecasting method
Qualitative and quantitative forecasting methods can be utilized by the event management company to forecast the stock requirements. Qualitative methods can be utilized when the company is not having any historical data related to past events. Different types of qualitative methods are Delphi method, incorporation of the expertise of in-house workforce and market research. Market research requires a huge amount of time, resources as well as energy. Information related to forecasting can be collected from effective communication with potential customers. This information is required for the medium term and short-term forecasts. In-depth insight of the staff members can also be utilized by the event management c company to forecast the basic stock requirements (Kwak et al., 2018). Delphi methods can be utilized to forecast the long-term stock requirements of the organizations.
Quantitative forecasting required the utilization of data regarding the past performance of the organization. Casual methods and time series analysis are two significant quantitative forecasting methods that can be implemented by the company.
However, qualitative forecasting methods are most appropriate for the current scenario of the event management operation.
Question 7: Stock sheet
For event management of a marriage ceremony, items related to decoration, cleaning and catering must be arranged in a timely manner. These items, stock on hand and the requirements are listed below.
Category of item
Stock on hand
The above-mentioned essential products of the event must be available on a ready basis. Apart from this, beverage items and food items must be purchased on a regular basis.
Question 8: Maximum prices for stock
3 products that are not mentioned in the regular budgeting due to price limitation constraints are uniform or costume of the catering staff, alcoholic and non-alcoholic beverages and continental food items. Uniforms or costumes of the catering...