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Microsoft Word - MYOB reports assessment essay BPMN diagram 1 2021.docx ASSIGNMENT2021 MYOBReportAssessmentessayandBusinessProcessManagementNotation Hello. This is about your CSF essay. So this essay is designed to help you assess the reports produced by MYOB. And your task is to prepare a report for the general manager of computer world Australia that addresses the following questions. Aside from the HR system, as it isn't incorporated into the reports, what are the major real-world subsystems you believe are needed for the business? Second, what are the critical success factors? With a brief justification for each one that you believe the managers of each subsystem should monitor to ensure that the activities undertaken within each of the subsystems are effective and efficient. Subsystems you might consider are sales, receivables, payments, inventory, general ledger, or the business systems using only the data in the reports available up to the end of July 2018. Give an example, figure or ratio that could be provided by MYOB to measure each of the critical success factors you identified if the information is not available in MYOB suggest the type of information required to measure the CSF and the sources from which that information could be obtained. Recall there’s more to accounting data than managing company. Ratios, you might use are in the Module 8 PowerPoint slides. So that's module 8 there are a lot of ratios in there that you may care to use. The ratios are provided at the end of this document. Again, excluding the HR subsystem, comment on the weaknesses of MYOB subsystems in providing the manager of computer world Australia with the information required to operate and manage the business effectively and efficiently. To summarise, for each real-world subsystem you identify, please limit your assessment to no more than 150 words. Each real-world sub system should name the subsystem, identify the CSF to be monitored. Identify how the example figure or ratio measures your selected CSF, and identify and information provision of weakness of a business information system like MYOB. This part of the assignment should be no more than 750 words. That is five subsystems, each of no more than 150 words per assessment. Again, the reason for the limit is to help you develop the ability to write clearly, concisely. And without, using unnecessary filler, your essay will be graded on the basis of completeness, originality, and it's professional presentation. This part of the assessment is worth 60 marks. The grading rubric indicates the marks available. So now we'll just move to an example of a particular figure to give you some idea of what we might be looking for. Okay, Let's have a look at a quick example of a CSF. And I'll choose a really obvious one. So we've got the profit and loss statement. Are we making a profit or are we making a loss? And so we can see in this instance that we're actually making a loss. Now, sometimes firms do make losses. But as we know that computer world has already been in business for some time. So it's I think it's probably fairly unlikely that they were intentionally making a loss. So we can see if they make a net profit that’s negative. In other words, loss. Let's have a look and see if they make a gross profit. We can see that they do actually make a gross profit. So obviously we've got some fairly high expenses. So here our expenses, we can see that selling in general is SGA expenses. Bank fees, legal and professional fees are quite large. There’s the bad debt. Warehouse depreciation and depreciations are pretty much going to be there anyway. But these legal and professional fees, it seems to be a major cause of all why we are making a loss. Now. We're don’t know whether those legal and professional fees are one of us. I guess one of the weaknesses of MYOB is that we don't get much context to this, at least not in terms of the profit and loss statement. So if it's a one-off, we need to find that out. Or perhaps it might be that this is a recurring case so we might want to investigate why we're paying so much for legal and professional fees. Can we go to another supplier if there is legal and professional advice, who might do it for a lower cost. We can see that we've also got the total SGA is $42,012. So, if we can get this down, that might be a nice way of getting ourselves actually back in profit. So, whenever you go to, to look at CSF, don't just present the CSF critical success factor, whether it's inventory, whether it’s sales, receivables, payables. You need a little short explanation of why it's important and then some little detail about it. But remember to keep it brief. No more than 150 words per assessment. Weight20% Part1.AssessingMYOBreportsessay. ThisessayisdesignedtohelpyouassessthereportsproducedbyMYOB.Youaretoprepareareport fortheGeneralManagerofComputerWorldAustraliathataddressesthefollowingissues: 1.ExcludingtheHRsubsystembecauseitisnotincorporatedinthereports,whatarethemajorreal- worldsubsystems,e.g.,Sales,Receivables,Payments,Inventory,GeneralLedger(businesssystems) youbelieveareneededforthebusiness,whatarethecriticalsuccessfactors(CSFs)(withabrief justificationforeachone)thatyoubelievethemanagersofeachsubsystemshouldmonitorto ensuretheactivitiesundertakenwithineachofthesubsystemsareeffectiveandefficient? 2.Totheextentpossible,usingonlythedatainthereportsavailableuptotheendofJuly2018, giveanexamplefigureorratio(pleaserefertoModule8ratiostowardstheendofthisdocument) thatcouldbeprovidedbyMYOBtomeasureeachofthecriticalsuccessfactorsidentifiedinpart1 above.IftheinformationisnotavailableinMYOB,suggestthetypeofinformationrequiredto measuretheCSFandthesourcefromwhichthatinformationcouldbeobtained. 3.ExcludingtheHRsubsystembecauseitisnotincorporatedinthisexercise,commentonthe weaknessesofMYOBsubsystemsinprovidingthemanagerofComputerWorldAustraliawiththe informationrequiredtooperateandmanagethebusinesseffectivelyandefficiently. Foreachreal-worldsub-systemyouidentify,pleaselimityourassessmenttonomorethan150 words.Therearefivesub-systemsintotalmeaningthewordlimitwillbe750wordsforthefive subsystems,with150wordseachforeachsub-system.Eachreal-worldsub-systemassessment shouldnamethesub-system,identifytheCSFtobemonitored,identifyhowtheexamplefigureor ratiomeasuresyourselectedCSF,andidentifyaninformation-provisionweaknessofabusiness informationsystemlikeMYOB. ThefollowingprovidesanexampleforoneoftheassessmentsoftheCSFs: Sub-system–GeneralLedger CSF–Netprofit–ensuringprofitabilityofCWAisacriticalpriority.ThenetprofitofCWAis- $21,087.29identifyinganetloss.Suchalossisimportantandconcerning,however,thecompany generatedagrossprofitof$36.329.01.TounderstandwhyCWAisloss-makingexpensesrequire investigationwhyandwheretheyoccurred.Forexample,theselling,general,andadministration expenses(SGA)aresubstantial,withlegalandprofessionalfeesaccountingformostofthoseSGA expenses. OneofMYOB’sweaknessrelatedtotheGLsub-systemisthatitprovideslittlecontexttothefigures, e.g.,whethertheyarerecurringorone-offsuchasthelegalandprofessionalfees.Ifrecurring,should weseekalternatelegal/professionalservicesproviders?Further,MYOBdoesnotreadilyindicate whatthelegalandprofessionalfeeswereinrelationto,e.g.,alegalpenalty,settlementofaclaim, taxadvice,etc. Youressaywillbegradedonthebasesofitscompleteness,originality,anditsprofessional presentation.Thispartofthisassessmentisworth60marks.Thegradingrubricindicatesthemarks available. Objectives Aftercompletingthisessay,youshouldbeableto: • identifyandjustifycompany-levelCSFs; • identifyfiguresfromtheMYOBexercisethatwillmeasureyourspecifiedCSFs; • identifysomeoftheinformation-provisionweaknessesofabusinessinformationsystemlike MYOB. DeliverablesforPart1 Forthispartoftheassignmentyoushouldprovideanassessmentofeachofthereal-world subsystemsthatMYOBprovides.Whilethispartisinessayform,youshouldincludeheadingsfor eachsubsystemyouassess.TheexpectationisthatyoushouldassesseachofMYOB’sfivemain subsystems. Thispartoftheassignment,shouldbesubmittedtogetherwithPart2asasinglePDFfile.Students canuseAdobeAcrobatorotherapplicationstomergealldeliverablesintoasinglePDFfile.Thefile namemustcontainandincludethefollowing:yourMYOBreportassessmentessayandPart2’s requirements,i.e.,thespecifiedtableofentitiesandtheBPMNdiagram.Alldeliverableshavetobe mergedaccordingtothefollowingorder: 1. MYOBreportassessmentessay; 2. Tableofentitiesandactivities; 3. BPMNdiagram. Part2:ProcessCharting Thispartoftheassignmentrequiresyoutofocusonthesalesandorderentrycycle.Itdoesnot directlyrelatetoComputerWorldAustraliainPart1.Rather,itgetsyoutoexaminethedetailsofan onlineorderentryandsalesdeliveryprocess. YourTasks YouarerequiredtoperformProblemCaseDP10-1,Partaonp.397oftheGDWtextbookin relationtoPolisGrocers,Inc.YouarethenrequiredtoprovideaBPMNprocessdiagram(s) descriptionoftheCaseStudyproblem.Note:InperformingtheCaseStudy,youshouldusea computerisedtoolsuchasVisio.Tothisend,Onlinedrawingtoolsarealsofreelyavailable,for example,Draw.ioisausefultool.TohelpyouguidewiththeBPMNcharting,studentsare encouragedtoconsultwiththeBPMNposterinthefollowingURL: http://www.bpmb.de/images/BPMN2_0_Poster_EN.pdf Aftercompletingthisfinalpartoftheassignment,youshouldbeableto: a. Identifyandexplainthedetailedentitiesandactivitiesinanonlinesalesanddelivery process; b. PrepareaBPMNprocessdiagram(s);and c. Obtainexperienceinusingacomputerizedprocessmodellingtool. ACCOUNTING INFORMATION AND SOFTWARE APPLICATIONS MYOB and BPMN ASSIGNMENT SEMESTER ONE 2021 Grading Sheet Name Student No. Score Part 1. MYOB reports assessment 60% Completeness and accuracy of specified MYOB reports 60 Part 2. BPMN diagramming 40% a. Table of entities and activities 10 c. BPMN diagram(s) 30 Total Score 100% RatiosinModule/Lecture8: uqbs-37-505-p1-20200226161845 Microsoft Word - BISM2206 CSF EntityActivity BPMN rubric 1 2021 check.docx TASKDESCRIPTION:IdentificationofIndividualSub-SystemCriticalSuccessFactors(CSF)andUsingthedatafromMYOBfortheCSFs.Lengthoftasknottoexceed150 wordsperCSFassessed. Dimensions Highlevelcompetency Adequatecompetency Developingcompetency Completenessandoriginalityoftask(30) IdentificationandjustificationofCSFs Examplesinclude:Billing,Purchasing, Inventory,GeneralLedger,andLiabilities FiveappropriateandoriginalCSFsare identifiedandcorrectlyjustifiedby linkingtheCSFstotheirrespectivesub- systemsandtheirabilitytoaidthe prudentmanagementofthe organisation. FourappropriateandoriginalCSFsare identifiedandcorrectlyjustifiedby linkingtheCSFstotheirrespectivesub- systemsandtheirabilitytoaidthe prudentmanagementofthe organisation. ThreeappropriateandoriginalCSFsare identifiedandcorrectlyjustifiedbylinking theCSFstotheirrespectivesub-systems andtheirabilitytoaidtheprudent managementoftheorganisation. Accuracyoftask(10) Identificationofthefiguresorratiosthat wouldmeasuretheCSFsrequiredbythe managerofthefirm. FivecriticalfiguresorratiosfromMYOB areidentifiedandwhythosefiguresaid theprudentmanagementofthe organisationisclearlyexplicated. FourcriticalfiguresorratiosfromMYOB areidentifiedandwhythosefiguresaid theprudentmanagementofthe organisationisexplicated. ThreecriticalfiguresorratiosfromMYOB areidentifiedandwhythosefiguresaid theprudentmanagementofthe organisationisclearlyexplicated. MYOBWeaknesses(10) CommentontheweaknessesofMYOBin providingthemanagerswiththe informationtheyrequire. FiveweaknessesofMYOB’sreportsare identifiedandthereasonwhyMYOB’s reportsmaynotprovidemanagerswith appropriateinformationisclearly explicated. FourweaknessesofMYOB’sreportsare identifiedandthereasonwhyMYOB’s reportsmaynotprovidemanagerswith appropriateinformationisclearly explicated. ThreeweaknessesofMYOB’sreportsare identifiedandthereasonwhyMYOB’s reportsmaynotprovidemanagerswith appropriateinformationisexplicated. EssayPresentation(10) Essaypresentationandreadabilityis professionalandoftheexpectedlevel. Essaypresentationandreadabilityis wellaboveexpectations. Essaypresentationandreadability meetsexpectations Essaypresentationandreadabilityis belowexpectations TASKDESCRIPTION:BISM2206AssignmentEntitiesandActivitiestablecomponent DIMENSIONS Highlevelcompetency Adequatecompetency Developingcompetency Completenessofentities0.5markseach Customer(0.5) Computer(0.5) Warehouse(0.5) Deliveryservices(0.5) Allentitiesandtheirassociatedactivities inanonlinesalesanddeliveryprocess areidentifiedandnotedinatableof entitiesandactivities. Mostentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandnotedina tableofentitiesandactivities. Someentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandnotedina tableofentitiesandactivities. Accuracyoftask1markeach Logontowebsite(1) Confirmusername,P/W,etc.(1) Allocateinventory(1) Readorder,pickgoods.(1) Printbarcode(1) Scanbarcode(1) Allentitiesandtheirassociatedactivities inanonlinesalesanddeliveryprocess areidentifiedandnotedinatableof entitiesandactivitiesinthecorrect chronologicalorder. Mostentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandnotedina tableofentitiesandactivitiesinthe correctchronologicalorder. Someentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandnotedina tableofentitiesandactivities. Chronologicalorderisnotcorrectand someactivitiesmaybemergednot distinct. Confirmordercontents(1) Confirmdelivery(1) TASKDESCRIPTION:BISM2206AssignmentBPMNdiagramcomponent DIMENSIONS Highlevelcompetency Adequatecompetency Developingcompetency Completenessoftaskincluding appropriatepoolsandswimlanes.Marks asnoted Customer(2) Computer(1) PolisGrocers(1) Warehouse(1) Deliveryservices(1) Allentitiesandtheirassociatedactivities inanonlinesalesanddeliveryprocessin identifiedandrepresentedinBPMN diagram Mostentitiesandtheirassociated activitiesinanonlinesalesanddelivery processinidentifiedandrepresentedin BPMNdiagram Someentitiesandtheirassociated activitiesinanonlinesalesanddelivery processinidentifiedandrepresentedin BPMNdiagram Accuracyoftaskincludingallappropriate intermediateactivities,messageflows, andsymbols. Logontowebsite(2) Confirmusername,P/W,etc.(2) Allocateinventory(2) Browseproductlist(2) Printbarcode(2) Scanbarcode(2) Printdeliverydirectionsandreceipt(2) DownloadOUSTDorders(2) Attachbarcode(1) Recordorderconfirmation(2) Receiveinstructions(2) Confirmdelivery(2) Deliveritemstocustomer(1) Allentitiesandtheirassociatedactivities inanonlinesalesanddeliveryprocess areidentifiedandrepresentedusingthe correctBPMNsymbolsincludingstart andstop,sequenceflows,gateways, activities,messagesflows,dataobjects, associations,pools,andswimlanesin BPMNdiagram Mostentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandrepresented usingthecorrectBPMNsymbols includingmoststartandstop,sequence flows,gateways,activities,messages flows,dataobjects,associations,pools, andswimlanesinBPMNdiagram Someentitiesandtheirassociated activitiesinanonlinesalesanddelivery processareidentifiedandrepresented usingthecorrectBPMNsymbols includingsomestartandstop,sequence flows,gateways,activities,messages flows,dataobjects,associations,pools, andswimlanesinBPMNdiagram Computer World Australia Pty Ltd Riparian Plaza Level 19 71 Eagle Street BRISBANE QLD 4000 ABN: 77 140 637 592 Balance Sheet As of July 2018 This report includes Year-End Adjustments. Page 1 of 2 1-0000 Assets 1-1000 Current Assets 1-1100 Cash on Hand 1-1110 ANZ Bank $1,312,672.80 1-1120 Payroll Cheque Account $89,756.00 1-1130 Petty Cash $1,950.00 1-1180 Undeposited Funds $12,456.00 1-1190 Electronic Clearing Account $14,236.00 1-1200 Trade Debtors $28,852.00 1-1210 Less Prov'n for Doubtful Debts ($4,568.00) 1-1300 Inventory 1-1310 Phones $156,528.83 1-1320 Watches $26,468.75 1-1330 Computers $115,984.60 1-1340 Accessories $75,468.97 Total Inventory $374,451.15 1-1400 Prepaid Insurance $4,516.00 1-1500 Prepaid Interest $1,456.00 1-1600 Prepaid Rent $8,500.00 1-3000 Fixed Assets 1-3100 Warehouse Equipment 1-3110 Warehouse Equip - at Cost $33,045.45 1-3120 Warehouse Equip - Accum Depn ($2,492.00) Total Warehouse Equipment $30,553.45 1-3200 Truck 1-3210 Truck - at Cost $187,272.73 1-3220 Truck - Accum Depn ($32,500.00) Total Truck $154,772.73 1-3300 Furniture & Fittings 1-3310 F&F - at Cost $85,454.55 1-3320 F&F - Accum Depn ($3,467.00) Total Furniture & Fittings $81,987.55 1-3400 Warehouse 1-3410 Warehouse - at Cost $200,000.00 1-3420 Warehouse - Accum Depn ($4,333.00) Total Warehouse $195,667.00 1-3500 Land $350,000.00 1-3600 Deferred Tax Asset $3,214.00 1-3700 Financial Assets $4,784.00 Total Assets $2,665,256.68 2-0000 Liabilities 2-1000 Current Liabilities 2-1100 Credit Cards 2-1110 Master Card $21,450.00 2-1120 Visa Card $11,400.00 2-1200 Trade Creditors $32,263.00 2-1210 Accruals $1,450.00 2-1220 Liabilities for Investments $12,105.00 2-1300 GST Liabilities 2-1310 GST Collected $5,148.83 2-1320 GST Paid ($13,471.27) Computer World Australia Pty Ltd Riparian Plaza Level 19 71 Eagle Street BRISBANE QLD 4000 ABN: 77 140 637 592 Balance Sheet As of July 2018 This report includes Year-End Adjustments. Page 2 of 2 2-1350 Fuel Tax Credits Accrued $18,950.00 2-1360 Import Duty Payable $51,150.41 2-1390 Luxury Car Tax Payable