1.
BSBADM502 - Agenda
Task - Create a Meeting Agenda
A meeting is an assembly of people for a particular purpose, especially for formal discussion. No meeting is productive without an agenda, the written outline that describes what issues will be covered. Before convening any meeting, management prepares the agenda and distributes copies to all key participants. Agendas serve as a good time-management tool, because the attendees must think ahead of time about what they want to accomplish,
Candidates should:
Get approval from your trainer to use a scenario of your own choice. It could be the company or business you are currently working for or a business that you are in the process of establishing.
The Agenda
You are to plan, organise and deliver a meeting with your potential business partners. You must write a professional and appropriate agenda and distribute it to the participants of the meeting. To get a satisfactory grade (S) - your Report MUST be a professionally formatted single document. It MUST to be a professionally formatted "agenda" that could be used!
The task is to make a professional Meeting Agenda. You must also include a Cover-page - It must contain: Name and location of College, Student Name, Student Id, Unit Code, Unit Name, Assessment Name, Assessment Submission Date and Name of Trainer.
IMPORTANT -Your agenda must include agenda items!- An agenda is a list ofMeeting Discussing Pointsin the order in which they are to be discussed and decided upon. It usually includes one or more specific items of business to be acted upon. The agenda isNOTrequired to include specific times for the discussion points apart from activities.
The Assessment
Team-work or group-work is NOT permitted for this assessment (this is to ensure authenticity of the work, that the learners has actually done it themselves and not relied on others). Plagiarism is NOT permitted and will NOT be tolerated. Plagiarism will result in a NYS (Not Yet Satisfactory) mark and a written warning (see student handbook which is available on the Home Page for further details).
If you are unsure of the requirements of a question, activity or project – please contact your trainer for clarification. Reasonable adjustment options are available however this must be arranged with your trainer prior to assessment. If you have existing relevant work experience or completed existing previous studies that show competency in this unit, you may apply for recognition of prior learning (RPL). If you wish to apply for RPL, upload supporting documents and evidence to the evidence of prior learning folder (which can be found in: Profile | Learning Plan | Evidence of prior learning) and then notify your trainer/assessor.
You can access relevant legislation, regulations, standards and codes, workplace documentation and resources either online or in the Learning Resources Folder. The assessment must be uploaded to this platform in a PDF file with a maximum size of 5 Mb. The assessment project must be professionally formatted. If you are not certain of that meaning, you may access the self-paced lessons about document formatting which are in the "Supplementary Section" at the end of the course page.
Evidence Criteria
This exercise is about you demonstrating that you are able to; develop agenda in line with stated meeting purpose; ensure style and structure of meeting are appropriate to its purpose; identify meeting participants; apply conventions and procedures for formal and informal meetings; developing and distributing agendas and papers; identifying and inviting meeting participants; organising and confirming meeting arrangements.
Observation Checklist
In order to satisfactorily (S) pass this assessment, an assessor will check to ensure that ALL of the following points form part of your written report presentation. As such, in the agenda you MUST:
- Identify date, time, location
- Identify the purpose of the meeting
- Provide an efficient meeting structure (Structure is the way in which both the information and the participants are organised to achieve the purpose/objectives of the meeting.
- Identify the invited participants
- Include a reasonable number of appropriate agenda items
- And you must produce a professional document and incorporate appropriate vocabulary and grammatical structure (e.g. the document must have a title, paragraphs must have the same style throughout and normal size font, it must not have blank pages, it must be in portrait orientation, it must have page numbers, it must not have blank carriage returns, it must have normal margins, it must be in A4 and it must look good)
2.
BSBADM502 - Roleplay + Minutes
Role-play
After you have created the Agenda, you must form a meeting group and role play the meeting. If you can not form a group to hold a meeting face-to-face, you may use web-conference software likeZoomorWhatsAppto hold your meeting. Your Assessor will observe your meeting and record your performance.
You MUST take a photo of your role-play during the meeting and upload it as an appendix with the Minutes. In order to Satisfactorily pass the role-play the assessor will look for the following:
Observation Checklist
In order to satisfactorily (S) pass this assessment an assessor observer will look that ALL of the following forms part of your video presentation. In the presentation you MUST:
- Use the agenda that was created in the previous assignment
- Chair a full professional meeting
- Conduct the meeting with at least two (2) adult participants
- Conduct the meeting in a simulated professional environment or in a workplace
- Follow the agenda items and chair meetings in accordance with agreed conventions
- Make sure the meeting is focused, time efficient and that it achieves the required outcomes
- Ensure meeting facilitation enables participation
- Ensure meeting facilitation enables discussion
- Ensure meeting facilitation enables problem-solving and resolution of issues
Minutes
Minutes, also known as minutes of meeting, protocols or, informally, notes, are the instant written record of a meeting or hearing. It is important to capture the essence of the meeting, including details such as: decisions made (motions made, votes, etc.), next steps planned, identification and tracking of action items. Minutes are a tangible record of the meeting for its participants and a source of information for members who were unable to attend. In some cases, meeting minutes can act as a reference point, for example: when a meeting’s outcomes impact other collaborative activities or projects within the organization; and minutes can serve to notify (or remind) individuals of tasks assigned to them and/or timelines.
Task - Create the minutes of the meeting
For this assessment you are to write the minutes from the web-meeting that you did in the last assessment. You must write the minutes of that meeting in a professional and appropriate format. To get a satisfactory grade (S) - your minutes MUST be a professionally formatted single document.
The task is to make a professional Meeting Minutes. You must also include a Cover-page - It must contain: Name and location of College, Student Name, Student Id, Unit Code, Unit Name, Assessment Name, Assessment Submission Date and Name of Trainer.
The Assessment
Team-work or group-work is NOT permitted for this assessment (this is to ensure authenticity of the work, that the learners has actually done it themselves and not relied on others). Plagiarism is NOT permitted and will NOT be tolerated. Plagiarism will result in a NYS (Not Yet Satisfactory) mark and a written warning (see student handbook which is available on the Home Page for further details).
If you are unsure of the requirements of a question, activity or project – please contact your trainer for clarification. Reasonable adjustment options are available however this must be arranged with your trainer prior to assessment. If you have existing relevant work experience or completed existing previous studies that show competency in this unit, you may apply for recognition of prior learning (RPL). If you wish to apply for RPL, upload supporting documents and evidence to the evidence of prior learning folder (which can be found in: Profile | Learning Plan | Evidence of prior learning) and then notify your trainer/assessor.
You can access relevant legislation, regulations, standards and codes, workplace documentation and resources either online or in the Learning Resources Folder. The assessment must be uploaded to this platform in a PDF file with a maximum size of 5 Mb. The assessment project must be professionally formatted. If you are not certain of that meaning, you may access the self-paced lessons about document formatting which are in the "Supplementary Section" at the end of the course page.
Evidence Criteria
This exercise is about you demonstrating that you are able to; report outcomes of meetings as required, within designated timelines and be able to produce a professional document.
Observation Checklist
In order to satisfactorily (S) pass this assessment, an assessor will check to ensure that ALL of the following points form part of your written report presentation. As such, the minutes MUST include:
- A photo of the role-play and attached as an appendix
- Be an accurate record of the meeting that was done in the previous assignment
- The names of the participants
- Agenda items and;
- Decisions made by the participants
- Calendar or due dates of action points
- Actions or tasks
- The main points
- And you must produce a professional document and incorporate appropriate vocabulary and grammatical structure (e.g. the document must have a title, paragraphs must have the same style throughout and normal size font, it must not have blank pages, it must be in portrait orientation, it must have page numbers, it must not have blank carriage returns, it must have normal margins, it must be in A4 and it must look good)