REQUEST FOR PROPOSAL PINEAPPLE ASSOCIATION Profile National professional association two-day annual hybrid meeting for 300 attendees that brings together representatives for plenary (general)...

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REQUEST FOR PROPOSAL
PINEAPPLE ASSOCIATION
Profile National professional association two-day annual hy
id meeting for 300
attendees that
ings together representatives for plenary (general) discussions,
professional development, and networking.
Type of Host Org./Scope National Association
Culture Diverse population, most meet annually and some have never met
Goals Professional development for members
Business Plan Revenue generation beyond covering the cost of meeting
Attendee Profile Ages range from 25-65; 50 percent male/50 percent female; English is the
spoken language
First Time or Repeat Annual meeting with revolving locations each year
Size and Location

• 300 attendees – expecting 200 in-person and 100 virtual
• A large, center city hotel with easy transportation access and ample event
space and technology
• One additional hotel for sleeping rooms at a lower price
Financial Parameters

• Attendees complete individual reservation paying the hotel directly
• No expenses reimbursed by the association
• Registration fees are standard price and collected in advance:
o Fees – in-person and virtual
PLANNING DETAILS
Hotels • Large host hotel –accommodate most, if not all attendees
• Secondary hotel within walking distance at a lower price point, required
Event Space • Registration area
• Plenary (general) space (theatre-style) for 200 attendees
• Breakfast, lunch, dining/gala space (rounds of eight, high-top tables)
• Four (4)
eakout rooms (75 attendees per room, theatre style)
• Focus on safety protocols, risk management, and sustainability
Exhibit space • 20 poster presentations/exhibits - combined with dining space
Audiovisual/Technology
Hy
id
• All plenary (general) space and
eak-out rooms – include hy
id
technology requirements
Food and Beverage • Menus featuring local cuisine of host region
• Repeating food events must include different menu items for Day 1 & 2
• Include items for attendees with food sensitivities and allergies
BREAKFAST • Breakfast buffet with proteins (Day 1 and Day 2)
BREAK • Mid-morning and mid-afternoon
eaks (Day 1 and Day 2)
LUNCH • Custom menu lunches (Day 1 and Day 2)
EVENING
DAY 1 - Opening reception with hot and cold hors d’oeuvres and cash bar
DAY 2 - “Themed” closing gala - food stations including wine and a cash ba


DUE: Friday, April 15, 2022, by 11:59 PM
    EVENT DETAILING
    POINTS
    Professional
    10
    Fully Detailed
    20
    Costs/Tables/Plan/Etc.
    20
    TOTAL
    50
    WEEK 13
    LAYOUTS & DESIGN
    50 POINTS
    DUE: April 15, 2022
    · REMEMBER: Follow your budget and the amount allotted for layouts and design.
· Using Social Tables (www.socialtables.com) develop layout schemes for each room for each day.
· Include all Audiovisual / Technology and Hy
id requirements for each room for each day.
· Develop designs for each of the event spaces.
· Include pictures that relate to specific elements of design.
· Remember to include safety protocols in the layout and design of each space.
· Upload layouts and design documents to Blackboard separately.
    REQUIRED
· Registration area and foye
· General Session
· Breakfast & Lunch with Exhibit Space
· Breakout Rooms (1 – 2 – 3 – 4)
· Opening Reception (Day 1)
· Closing Gala (Remember the theme!) (Day 2)
DUE:

Friday
,

April

1
5
,

2022,

y

11:59

PM

EVENT DETAILING

POINTS

Professional

10

Fully Detailed

20

Costs/Tables/Plan/Etc.

20

TOTAL

50
WEEK

13

LAYOUTS

&

DESIGN

50

POINTS

DUE:

April

1
5
,

2022

·

REMEMBER:

Follow

you

udget

and

the

amount

allotted

fo

layouts

and

design.

·

Using

Social

Tables

(
www.socialtables.com
)

develop

layout

schemes

fo

each

oom

fo

each

day
.

·

Include

all

Audiovisual


Technology

and

Hy
id

equirements

fo

each

oom

fo

each

day.

·

Develop

designs

fo

each

of

the

event

spaces.

·

Include

pictures

that

elate

to

specific

elements

of

design.

·

Remembe

to

include

safety

protocols

in

the

layout

and

design

of

each

space.

·

Upload

layouts

and

design

documents

to

Blackboard

separately
.

REQUIRED

·

Registration

area

and

foye

·

General

Session

·

Breakfast

&

Lunch

with

Exhibit

Space

·

Breakout

Rooms

(1



2



3



4)

·

Opening

Reception

(Day

1)

·

Closing

Gala

(
Remembe

the

theme!
)

(Day

2)



DUE: Friday, April 15, 2022, by 11:59 PM
EVENT DETAILING POINTS
Professional 10
Fully Detailed 20
Costs/Tables/Plan/Etc. 20
TOTAL 50

WEEK 13
LAYOUTS & DESIGN 50 POINTS DUE: April 15, 2022
 REMEMBER: Follow your budget and the amount allotted for layouts and design.
 Using Social Tables (www.socialtables.com) develop layout schemes for each room
for each day.
 Include all Audiovisual / Technology and Hy
id requirements for each room for
each day.
 Develop designs for each of the event spaces.
 Include pictures that relate to specific elements of design.
 Remember to include safety protocols in the layout and design of each space.
 Upload layouts and design documents to Blackboard separately.
REQUIRED
 Registration area and foyer
 General Session
 Breakfast & Lunch with Exhibit Space
 Breakout Rooms (1 – 2 – 3 – 4)
 Opening Reception (Day 1)
 Closing Gala (Remember the theme!) (Day 2)

Answered Same DayApr 14, 2022

Solution

Ananya answered on Apr 15 2022
11 Votes
Running Head: HOSPITALITY MANAGEMENT                        1
HOSPITALITY MANAGEMENT                                3
HOSPITALITY MANGEMENT
Table of Contents
Layout and Designs    3
Layout and Design Plan for Pineapple Association    3
Layout and Designs for Pineapple Association    3
Layout Schemes of each room    4
Safety Protocols    6
References    7
Layout and Designs
    The layout and design of the several event spaces are an important aspect in making an event successful. The designs must be made by maintaining all the protocols and requirements of the host company which will provide them a proper satisfaction. As mentioned by Gao (2020), different types of layouts and designs are followed for different types of events and occasions occu
ing in a hotel space. The event space is hence a
anged accordingly related to the event and the purpose. The plan must include developing designs, developing layout schemes, establishing the budget, and planning the programme.
Layout and Design Plan for Pineapple Association
    The layout and design plan for the Pineapple Association must include the planning for the event spaces several areas such as the registration area, general session area,
eakfast, and lunch with exhibit space for poster exhibition,
eak-out rooms...
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