Please read the guidelines properly

Please read the guidelines properly


(Property Name) BEO #: (Property Address) (Property Telephone, Fax, Email) Created: MASTER BILL Group Name: Account: Post As: Site Contact: Day/Date Time Event Room GTD NO. FOOD PRICE SUBTOTAL TOTAL SUBTOTAL FOOD Service Charge ___% Sales Tax ___% NO. BEVERAGE PRICE SUBTOTAL TOTAL SUBTOTAL BEVERAGE Service Charge ___% Sales Tax ___% NO. ROOM PRICE SUBTOTAL TOTAL SUBTOTAL ROOM Service Charge ___% Sales Tax ___% NO. A/V & MISCELLANEOUS PRICE SUBTOTAL TOTAL SUBTOTAL A/V & MISC Sales Tax ___% Grand Total Balance Due ________________________________________________________________ Authorized SignatureDate REQUEST FOR PROPOSAL PINEAPPLE ASSOCIATION Profile National professional association two-day annual hybrid meeting for 300 attendees that brings together representatives for plenary (general) discussions, professional development, and networking. Type of Host Org./Scope National Association Culture Diverse population, most meet annually and some have never met Goals Professional development for members Business Plan Revenue generation beyond covering the cost of meeting Attendee Profile Ages range from 25-65; 50 percent male/50 percent female; English is the spoken language First Time or Repeat Annual meeting with revolving locations each year Size and Location • 300 attendees – expecting 200 in-person and 100 virtual • A large, center city hotel with easy transportation access and ample event space and technology • One additional hotel for sleeping rooms at a lower price Financial Parameters • Attendees complete individual reservation paying the hotel directly • No expenses reimbursed by the association • Registration fees are standard price and collected in advance: o Fees – in-person and virtual PLANNING DETAILS Hotels • Large host hotel –accommodate most, if not all attendees • Secondary hotel within walking distance at a lower price point, required Event Space • Registration area • Plenary (general) space (theatre-style) for 200 attendees • Breakfast, lunch, dining/gala space (rounds of eight, high-top tables) • Four (4) breakout rooms (75 attendees per room, theatre style) • Focus on safety protocols, risk management, and sustainability Exhibit space • 20 poster presentations/exhibits - combined with dining space Audiovisual/Technology Hybrid • All plenary (general) space and break-out rooms – include hybrid technology requirements Food and Beverage • Menus featuring local cuisine of host region • Repeating food events must include different menu items for Day 1 & 2 • Include items for attendees with food sensitivities and allergies BREAKFAST • Breakfast buffet with proteins (Day 1 and Day 2) BREAK • Mid-morning and mid-afternoon breaks (Day 1 and Day 2) LUNCH • Custom menu lunches (Day 1 and Day 2) EVENING DAY 1 - Opening reception with hot and cold hors d’oeuvres and cash bar DAY 2 - “Themed” closing gala - food stations including wine and a cash bar DUE May 6, 2022, by 11:59 PM EVENT DETAILING POINTS Professional 10 Fully Detailed 20 Costs/Tables/Plan/Etc. 20 TOTAL 50 WEEK 16 MASTER BILL 50 POINTS DUE:May 6, 2022 · Detail Event Checks for all related costs for each day. · Reference the corresponding BEOs to ensure accuracy. · Calculate and include the total for each item. · Calculate and include the total each area. · Calculate and include the Grand Total for the entire event. · Submit two (2) Master Bills - Day 1 & Day 2. REQUIRED DAY 1                                                DAY 2 Food and Beverages                           Food and Beverages Event Spaces                                       Event Spaces Audiovisual and Technology             Audiovisual and Technology             Miscellaneous costs                            Miscellaneous costs DUE May 6 , 2022, by 11:59 PM EVENT DETAILING POINTS Professional 10 Fully Detailed 20 Costs/Tables/Plan/Etc. 20 TOTAL 50 WEEK 1 6 MASTER BILL 50 POINTS DUE: May 6 , 2022 · Detail Event Checks for all related costs for each day . · Reference the corresponding BEOs to ensure accuracy . · Calculate and include the total for each item . · Calculate and include the total each area . · Calculate and include the Grand Total for the entire event. · Submit two (2) Master Bills - Day 1 & Day 2. REQUIRED DAY 1 DAY 2 Food and Beverages Food and Beverages Event Spaces Event Spaces Audiovisual and Technology Audiovisual and Technology Miscellaneous costs Miscellaneous costs DUE May 6, 2022, by 11:59 PM EVENT DETAILING POINTS Professional 10 Fully Detailed 20 Costs/Tables/Plan/Etc. 20 TOTAL 50 WEEK 16 MASTER BILL 50 POINTS DUE:May 6, 2022  Detail Event Checks for all related costs for each day.  Reference the corresponding BEOs to ensure accuracy.  Calculate and include the total for each item.  Calculate and include the total each area.  Calculate and include the Grand Total for the entire event.  Submit two (2) Master Bills - Day 1 & Day 2. REQUIRED DAY 1 DAY 2 Food and Beverages Food and Beverages Event Spaces Event Spaces Audiovisual and Technology Audiovisual and Technology Miscellaneous costs Miscellaneous costs