REQUEST FOR PROPOSAL PINEAPPLE ASSOCIATION Profile National professional association two-day annual hybrid meeting for 300 attendees that brings together representatives for plenary (general)...

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REQUEST FOR PROPOSAL
PINEAPPLE ASSOCIATION
Profile National professional association two-day annual hy
id meeting for 300
attendees that
ings together representatives for plenary (general) discussions,
professional development, and networking.
Type of Host Org./Scope National Association
Culture Diverse population, most meet annually and some have never met
Goals Professional development for members
Business Plan Revenue generation beyond covering the cost of meeting
Attendee Profile Ages range from 25-65; 50 percent male/50 percent female; English is the
spoken language
First Time or Repeat Annual meeting with revolving locations each year
Size and Location

• 300 attendees – expecting 200 in-person and 100 virtual
• A large, center city hotel with easy transportation access and ample event
space and technology
• One additional hotel for sleeping rooms at a lower price
Financial Parameters

• Attendees complete individual reservation paying the hotel directly
• No expenses reimbursed by the association
• Registration fees are standard price and collected in advance:
o Fees – in-person and virtual
PLANNING DETAILS
Hotels • Large host hotel –accommodate most, if not all attendees
• Secondary hotel within walking distance at a lower price point, required
Event Space • Registration area
• Plenary (general) space (theatre-style) for 200 attendees
• Breakfast, lunch, dining/gala space (rounds of eight, high-top tables)
• Four (4)
eakout rooms (75 attendees per room, theatre style)
• Focus on safety protocols, risk management, and sustainability
Exhibit space • 20 poster presentations/exhibits - combined with dining space
Audiovisual/Technology
Hy
id
• All plenary (general) space and
eak-out rooms – include hy
id
technology requirements
Food and Beverage • Menus featuring local cuisine of host region
• Repeating food events must include different menu items for Day 1 & 2
• Include items for attendees with food sensitivities and allergies
BREAKFAST • Breakfast buffet with proteins (Day 1 and Day 2)
BREAK • Mid-morning and mid-afternoon
eaks (Day 1 and Day 2)
LUNCH • Custom menu lunches (Day 1 and Day 2)
EVENING
DAY 1 - Opening reception with hot and cold hors d’oeuvres and cash bar
DAY 2 - “Themed” closing gala - food stations including wine and a cash ba


Consider this article "How to Plan a Sustainable Event": https:
www.event
ite.com
log/plan-a-green-event-ds00
    EVENT DETAILING
    POINTS
    Professional
    10
    Fully Detailed
    20
    Costs/Tables/Plan/Etc.
    20
    TOTAL
    50
    WEEK 12
    SUSTAINABILITY
    50 POINTS
    DUE: Friday, April 8, 2022
    · REMEMBER: Follow your budget and the amount allotted for sustainability.
· Develop a sustainability plan that focuses specifically on the Pineapple Association event.
· Detail and explain each area of the plan.
· The sustainably plan must be for the entire event.
· Develop a sustainability statement.
· Explain sustainability initiatives and practices.
    REQUIRED
· Food and beverages
· Service materials
· Event materials
· Ca
on footprint
Conside

this

article

"How

to

Plan

a

Sustainable

Event":

https:
www.event
ite.com
log/plan
-
a
-
green
-
event
-
ds00

EVENT DETAILING

POINTS

Professional

10

Fully Detailed

20

Costs/Tables/Plan/Etc.

20

TOTAL

50
WEEK

12

SUSTAINABILITY

50

POINTS

DUE:

Friday
,

April

8
,

2022

·

REMEMBER:

Follow

you

udget

and

the

amount

allotted

fo

sustainability.

·

Develop

a

sustainability

plan

that

focuses

specifically

on

the

Pineapple

Association

event.

·

Detail

and

explain

each

area

of

the

plan.

·

The

sustainabl
y

plan

must

e

fo

the

entire

event
.

·

Develop

a

sustainability

statement
.

·

Explain

sustainability

initiatives

and

practices
.

REQUIRED

·

Food

and

everages

·

Service

materials

·

Event

materials

·

Ca
on

footprint
Consider this article "How to Plan a Sustainable Event": https:
www.event
ite.com
log/plan-a-
green-event-ds00/
EVENT DETAILING POINTS
Professional 10
Fully Detailed 20
Costs/Tables/Plan/Etc. 20
TOTAL 50

WEEK 12
SUSTAINABILITY 50 POINTS DUE: Friday, April 8, 2022
 REMEMBER: Follow your budget and the amount allotted for sustainability.
 Develop a sustainability plan that focuses specifically on the Pineapple Association
event.
 Detail and explain each area of the plan.
 The sustainably plan must be for the entire event.
 Develop a sustainability statement.
 Explain sustainability initiatives and practices.
REQUIRED
 Food and beverages
 Service materials
 Event materials
 Ca
on footprint

Answered 1 days AfterApr 06, 2022

Solution

Tanmoy answered on Apr 08 2022
15 Votes
Pineapple Association Sustainability         4
PINEAPPLE ASSOCIATION SUSTAINABILITY
Table of Contents
Introduction    3
Analysis    3
Conclusion    5
References    6
Introduction
Sustainability is the mindful usage of the resources so that the resources used in the hospitality industry are not wasted. Its about preserving the cultural heritage and natural attractions of the organization which helps the tourist to visit their destinations. Further, the idea of going green must be the top and the foremost priority of the hospitality industry. It has to be a priority for a number of reasons such as cost savings, increasing the
and loyalty towards the customers and for protection of the environment. With the right form of leadership, the organization can adopt sustainable business strategies. For Pineapple Association it will be the maintaining world class destination, conservation of the energy, reducing food wastes, using organic amenities, educating the employees which must be the ultimate mission of the hospitality organization for edifying sustainability.
Analysis
Sustainability in hotel industry is the trend and has several benefits associated with it. It helps the company to improve the
and image of the company and is a competitive advantage. This can be in the form of encouraging and practicing to conserve various resource of which conservation of water is of great significance. It also helps to increase the productivity of the company and reduces the costs. Further, by conservation of the energy by turning off lights when not in use can save costs (Hydrofinity, 2018). Also, the business must comply with the environmental protection standards. For Pineapple Association the areas where the sustainability initiatives and practices will be conducted are as follows:
Food and...
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