Tender document is the case study.
Project Notification Form PPMP20010 Assessment 2 – Part A Project Audit & Termination Report ( P ROJECT A UDIT , T ERMINATION R EPORT N AME OF P ROJECT ) ( The Project Audit and Termination Report is a tool used to substantiate to the stakeholders of a project that the goals and objectives of the project have been met and important items or deliverables have been produced by the project. Th is report is a vital communication tool that is used as the basis for ensuring that the stakeholders acknowledge the project success and accept the outcomes. Kerzner (2017) in Section 11.32 identifies five different types of project audits – p erformance, c ompliance, q uality, e xit, and b est p ractices. Audits do not have to occur at the end of a project but can occur during the project life cycle as health checks and quality audits. The PMBOK (2017) Part 1 Section 4.7 advises the process to be followed when closing or finali s ing all the activities within a project. Managing Successful Projects with PRINCE2 (2017) discusses the approach to Closing a Project in Chapter 20 . Not all projects terminate successfully; Kerzner (2017) discusses the reasons why some projects are stopped (Section 11.21) and the lessons for the project manager (Section 9.1) if the processes for phase-outs and transfers are not conducted correctly (Section 11.22). The report is based on the contents of Managing Successful Projects with PRINCE2 (2017), A Guide to the Project Management Body of Knowledge (PMBOK Guide) sixth Edition (2017) and Project Management: A Systems Approach to Planning, Scheduling and Controlling (2017) by H Kerzner . Please complete th is report for the case study provided within the Assessments section on Moodle website . All g uidance boxes , like this , should be deleted before submitting this report into Moodle. ) ( P AGE 1 ) ( E NTER YOUR NAME WITH STUDENT ID ) 1 PROJECT INFORMATION Project name:Name of the project (case study) Report date:Date of the current status report Project ownership:Area responsible for the project Prepared by:Name and position Distribution list:List of those receiving the report, their positions and role in the project 2 AUDITABLE CATEGORIES ( In addition to the Kerzner (201 7 ) Section 11.32 list of categories, Directing Successful Projects with PRINCE2 (2009) Section 9.3.1 identifies that there are four metrics that may be valuable and included in an End Project Report – Progress, Quality, Change and Risk. Each auditable category should have a value to the project and future projects. The table below has been designed to reflect Kerzner and PRINCE2. Complete the table below by identifying the WBS items based on the supplied case study that should be audited and the category that the WBS item falls into. Additionally, specify what metric(s) are significant for the WBS item. Section 9.3.1.1 - 9.3.1.4 of Directing PRINCE2 suggests some metrics, such as e ffort, c ost, t ime v ariances, v alue, d efects, q uality, n umber of o ccurrences, a dequacy, etc. You may also perceive of other metrics that are important to you. WBS items may occur in more than one auditable category and have more than one metric that you measure them by. You need to identify and i nclude 2-3 items for each auditable category in the table given below in the context of the case study provided on Moodle website . Delete this guidance box before submitting the report into Moodle. ) Auditable Category WBSItem Description Applicable metrics 1. Performance 2. Compliance 3. Quality 4. Change 5. Risk 3 ( Managing Successful Projects with PRINCE2 (2017) states that an audit review is typically undertaken at the end of each stage and at the end of the project. Kerzner (2017) in Section 11.32 states the audits can be scheduled or random and can be performed by in-house personnel or external examiners. The audits are independent and focus on either discovery or decision-making purpose. For the items identified in Section 2 above, develop the audit plan in the context of the case study provided on Moodle website. Delete this guidance box before submitting the report into Moodle. Delete this guidance box when you have finished with the contents. )AUDIT PLAN Auditable Category Item When will it be conducted? Who will conduct? Purpose (Discovery or Decision-making) 1. Performance 2. Compliance 3. Quality 4. Change 5. Risk 4 ( The PMBOK (2017) Part 1 Section 4.7 identifies the Inputs, Tools and Techniques and Outputs that apply when closing a project or phase . Provide a short explanation of how your project will close. You can refer to controllable items in the Project Controls Report. Delete this guidance box before submitting the report into Moodle. )PROJECT TERMINATION / CLOSURE Controllable Category Item & Explanation PMBOK Knowledge Area Inputs Tools & Techniques Outputs 1. Deliverables 1.1 Please explain how you will close this item but be precise. 1.2 Please explain how you will close this item but be precise. 1.3 Please explain how you will close this item but be precise. 2. Status Accounts 2.1 Please explain how you will close this item but be precise. 2.2 Please explain how you will close this item but be precise. 2.3 Please explain how you will close this item but be precise. 3. Logs 3.1 Please explain how you will close this item but be precise. 3.2 Please explain how you will close this item but be precise. 3.3 Please explain how you will close this item but be precise. 4. Issues 4.1 Please explain how you will close this item but be precise. 4.2 Please explain how you will close this item but be precise. 4.3 Please explain how you will close this item but be precise. 5. Procurements 5.1 Please explain how you will close this item but be precise. 5.2 Please explain how you will close this item but be precise. 5.3 Please explain how you will close this item but be precise. 5 ( Planning a termination/closure requires preparation and attention by the project team. Please write ten (10) steps ( points ) for how, when and the process for the termination/closure of the project (case study) provided. Delete this guidance box before submitting the report into Moodle. )PROJECT TERMINATION / CLOSURE PLAN PPMP20010: Executing and Closing Projects Practical Assessment 2 Project Audit, Termination and governance Reports (30%) Student ID & Name Reports Marking Criteria Marks Allocated 1. Auditable Categories: Alignment of each auditable category with WBS items and reasonable applicable metrics? 10 2. Audit Plan: Alignment of audit categories with items and action plans (when, who, and purpose)? 10 3. Project Termination/Closure: Alignment of PMBOK knowledge areas (consistent with Controllable Categories in Controls Report) with inputs, tools & techniques and outputs with controllable items? 10 4. Project Termination/Closure Plan: Explanation of significant items for project termination? 10 1. Governance Framework: Appropriate explanation of the importance of governance framework for projects? 10 2. Overall Project Responsibility: Responsibilities are identified with ideally knowledge area breakdown incorporated in the prior assignments? 10 3. Status Reporting: Explanation of how status reporting occurs? 10 4. Stakeholder Engagement: Explanation of the stakeholder engagement register? 10 Appropriate and well structured, concise and clear expression of project management requirements in response to the assessment task? (10%) Do the explanations contain substantial evidence of the use of project management concepts and theories. Such as life cycle, knowledge areas, tools and techniques, governance, outputs? Are these referenced correctly in an academic manner? 10 Clarity of expression, grammar and spelling? (10%) 10 Total Marks 100 Net Marks (Scaled to 30%) 30% A complete and correct analysis of the governance report? (40%) A complete and correct analysis of the audit and termination report? (40%) Late penalty: 5% (-5 marks) for each calendar day (either full or part day) Project Notification Form Project Governance Report Name of Project PPMP20010 Assessment 2 – Part B ( Project governance is critical to the success of a project. Project governance entails all the key elements that make a project successful. The Project Governance Report is a